Event Operations Coordinator Jobs
Event Operations Coordinator jobs are open across corporate events, hospitality, nonprofits, and entertainment, from entry-level to senior coordinator roles, with specializations in venue logistics, vendor management, and conference production. See the openings below and apply to the ones that match your experience.
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Event Coordinator
Department: Marketing
Reports To: Marketing Manager
Location: Houston, TX (Onsite)
Employment Type: Full-Time
With over 18 years of experience, Hays Electrical Services is a nationally recognized electrical contractor delivering high-quality, safe, and reliable electrical solutions across commercial, industrial, and specialty markets. Licensed in multiple states and trusted by leading general contractors, Hays is built on a foundation of safety, excellence, drive, communication, and client focus.
Our mission is simple: to make ourselves indispensable to our customers. We achieve this by investing in our people, continuously improving our processes, and delivering results that set the standard in the electrical contracting industry.
Position Summary
The Event Coordinator is an execution-focused role responsible for supporting marketing event planning, client outreach, and relationship-building initiatives that strengthen Hays Electrical Services’ connections with clients, partners, and the broader industry. This position plays a critical role in coordinating client-facing events, outreach campaigns, and touchpoints that elevate the client experience and support brand visibility across commercial, industrial, and specialty markets.
This role is hands-on and coordination-driven, with a strong emphasis on event logistics, client communication, relationship support, and cross-departmental collaboration. While the Event Coordinator does not own overall marketing strategy, they are essential in bringing client-facing initiatives to life through disciplined execution, professionalism, and consistent adherence to brand standards.
Key Responsibilities
Client & Event Outreach
Coordinate logistics for client events, trade shows, conferences, and sponsorship activations, including scheduling, vendor coordination, and on-site support.
Serve as a primary point of contact for client outreach on upcoming events, ensuring timely invitations, RSVP tracking, and follow-up communication.
Support planning and execution of client appreciation events, industry association functions, and community outreach initiatives.
Maintain and update client and partner contact lists to keep outreach data accurate and current.
Marketing & Communications Support
Draft, edit, and schedule client-facing communications, invitations, and event promotions under brand standards.
Support creation of event collateral, signage, and promotional materials through Canva, Adobe, or similar platforms.
Partner with the Marketing team to align event outreach with broader brand and campaign initiatives.
Administrative & Organizational Support
Maintain and organize event files, client outreach records, and shared marketing platforms (SharePoint/OneDrive).
Manage event request forms, budgets, and SOP workflows to ensure timely tracking and execution.
Provide administrative support for client-facing marketing projects and executive-level outreach.
Relationship & Follow-Up
Track client engagement and event participation, ensuring timely thank-you communications and follow-up touchpoints.
Monitor client feedback and event outcomes to identify opportunities to improve outreach and experience.
Support post-event reporting, including attendance tracking and ROI metrics for leadership.
Key Performance Indicators (KPIs)
Maintain accurate, organized, up-to-date client and event records — outreach lists, RSVPs, follow-ups — with no backlog or loss of information
Ensure all event logistics, client communications, and deliverables are tracked and completed on time without follow-up required
Maintain clear, proactive, consistent communication across departments and with clients to support alignment on event initiatives
Keep all event calendars, outreach platforms, and communication channels current, accurate, and actively managed
Execute all client-facing deliverables with a high level of accuracy, professionalism, and brand alignment
Identify opportunities to improve client experience, event execution, and outreach processes
Qualifications & Skills
High school diploma required; 1–3 years of experience in client relations, event coordination, marketing, or a related field
Strong written and verbal communication skills with attention to detail
Experience coordinating events, client outreach, or hospitality-related logistics
Proficiency in Microsoft Office (Outlook, Teams, Excel, Word)
Highly organized with strong time management skills; able to manage multiple priorities and meet deadlines in a fast-paced environment
Detail-oriented with a strong focus on quality, accuracy, and consistency across client-facing deliverables
Clear, professional communicator able to build relationships across departments, clients, and levels of leadership
Adaptable and proactive, with the ability to anticipate client needs and take initiative
Able to execute with speed while maintaining accuracy and professionalism
Willingness to travel locally and occasionally work evenings/weekends for events
Preferred
Experience in construction, engineering, or a related industry
Familiarity with Canva, Adobe Creative Suite, or similar design tools
Experience with SharePoint, OneDrive, or event/CRM tracking systems
Exposure to marketing analytics tools and event ROI reporting
Why Join Hays Electrical Services?
At Hays Electrical Services, you’re joining a team that values professionalism, accountability, and growth. As part of our Marketing and Client Experience team, you’ll play a hands-on role in building the relationships and experiences that support our clients and our continued success.
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Event Coordinator
Department: Marketing
Reports To: Marketing Manager
Location: Houston, TX (Onsite)
Employment Type: Full-Time
With over 18 years of experience, Hays Electrical Services is a nationally recognized electrical contractor delivering high-quality, safe, and reliable electrical solutions across commercial, industrial, and specialty markets. Licensed in multiple states and trusted by leading general contractors, Hays is built on a foundation of safety, excellence, drive, communication, and client focus.
Our mission is simple: to make ourselves indispensable to our customers. We achieve this by investing in our people, continuously improving our processes, and delivering results that set the standard in the electrical contracting industry.
Position Summary
The Event Coordinator is an execution-focused role responsible for supporting marketing event planning, client outreach, and relationship-building initiatives that strengthen Hays Electrical Services’ connections with clients, partners, and the broader industry. This position plays a critical role in coordinating client-facing events, outreach campaigns, and touchpoints that elevate the client experience and support brand visibility across commercial, industrial, and specialty markets.
This role is hands-on and coordination-driven, with a strong emphasis on event logistics, client communication, relationship support, and cross-departmental collaboration. While the Event Coordinator does not own overall marketing strategy, they are essential in bringing client-facing initiatives to life through disciplined execution, professionalism, and consistent adherence to brand standards.
Key Responsibilities
Client & Event Outreach
Coordinate logistics for client events, trade shows, conferences, and sponsorship activations, including scheduling, vendor coordination, and on-site support.
Serve as a primary point of contact for client outreach on upcoming events, ensuring timely invitations, RSVP tracking, and follow-up communication.
Support planning and execution of client appreciation events, industry association functions, and community outreach initiatives.
Maintain and update client and partner contact lists to keep outreach data accurate and current.
Marketing & Communications Support
Draft, edit, and schedule client-facing communications, invitations, and event promotions under brand standards.
Support creation of event collateral, signage, and promotional materials through Canva, Adobe, or similar platforms.
Partner with the Marketing team to align event outreach with broader brand and campaign initiatives.
Administrative & Organizational Support
Maintain and organize event files, client outreach records, and shared marketing platforms (SharePoint/OneDrive).
Manage event request forms, budgets, and SOP workflows to ensure timely tracking and execution.
Provide administrative support for client-facing marketing projects and executive-level outreach.
Relationship & Follow-Up
Track client engagement and event participation, ensuring timely thank-you communications and follow-up touchpoints.
Monitor client feedback and event outcomes to identify opportunities to improve outreach and experience.
Support post-event reporting, including attendance tracking and ROI metrics for leadership.
Key Performance Indicators (KPIs)
Maintain accurate, organized, up-to-date client and event records — outreach lists, RSVPs, follow-ups — with no backlog or loss of information
Ensure all event logistics, client communications, and deliverables are tracked and completed on time without follow-up required
Maintain clear, proactive, consistent communication across departments and with clients to support alignment on event initiatives
Keep all event calendars, outreach platforms, and communication channels current, accurate, and actively managed
Execute all client-facing deliverables with a high level of accuracy, professionalism, and brand alignment
Identify opportunities to improve client experience, event execution, and outreach processes
Qualifications & Skills
High school diploma required; 1–3 years of experience in client relations, event coordination, marketing, or a related field
Strong written and verbal communication skills with attention to detail
Experience coordinating events, client outreach, or hospitality-related logistics
Proficiency in Microsoft Office (Outlook, Teams, Excel, Word)
Highly organized with strong time management skills; able to manage multiple priorities and meet deadlines in a fast-paced environment
Detail-oriented with a strong focus on quality, accuracy, and consistency across client-facing deliverables
Clear, professional communicator able to build relationships across departments, clients, and levels of leadership
Adaptable and proactive, with the ability to anticipate client needs and take initiative
Able to execute with speed while maintaining accuracy and professionalism
Willingness to travel locally and occasionally work evenings/weekends for events
Preferred
Experience in construction, engineering, or a related industry
Familiarity with Canva, Adobe Creative Suite, or similar design tools
Experience with SharePoint, OneDrive, or event/CRM tracking systems
Exposure to marketing analytics tools and event ROI reporting
Why Join Hays Electrical Services?
At Hays Electrical Services, you’re joining a team that values professionalism, accountability, and growth. As part of our Marketing and Client Experience team, you’ll play a hands-on role in building the relationships and experiences that support our clients and our continued success.
45BdayVjfQ
Event Operations Coordinator Jobs by Experience Level
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Find JobsEvent Operations Coordinator Job Market
Who's Hiring
- Fooda36
- Main Event32
- Dave & Buster's9
- Greystar8
- Oak View8
Top Industries Hiring
- Education
- Banking & Financial Services
- Insurance
- Staffing & Recruiting
- Consulting & Professional Services
What Employers Look For
The qualifications that appear most often in event operations coordinator jobs.
- Two or more years of experience coordinating events from planning through execution
- Proficiency with event management software and registration platforms
- Demonstrated ability to manage multiple vendors and service contracts simultaneously
- Strong budget tracking and expense reconciliation skills for events
- Experience building and executing run-of-show documents and event timelines
- Bachelor's degree in hospitality management, communications, or a related field
Tips for Your Event Operations Coordinator Job Search
Quantify your event scale on your resume
List the attendee counts, number of concurrent sessions, and vendor contracts you managed for each event. Hiring managers compare coordinators by scope, so concrete numbers from your past events tell more than any job-duty description.
Apply early to roles that fit
Migrate Mate lists event operations coordinator openings from across the United States in one place, so you can find roles that match and apply directly to each listing.
Tailor your resume to event type
Corporate conference coordination, trade show logistics, and gala fundraisers each have distinct workflows and vocabulary. Mirror the language in each job posting so your resume signals you already understand that event format.
Build a run-of-show document portfolio
Bring two or three anonymized run-of-show documents or event timelines to interviews as work samples. They demonstrate your planning discipline and organizational style more convincingly than any bullet point on a resume.
Prepare vendor negotiation examples for interviews
Interviewers for operations roles frequently ask how you handle vendor conflicts, cost overruns, or last-minute changes. Have two specific stories ready that show how you resolved a vendor or logistics problem without disrupting the event.
Negotiate start dates around peak event season
If you receive an offer during a busy season window like fall conference season or spring gala season, it's reasonable to negotiate a start date that gives you time to wrap commitments at your current employer without burning bridges.
Event Operations Coordinator Jobs: Frequently Asked Questions
Which companies are hiring the most event operations coordinators?
The most active employers for event operations coordinators right now are Fooda, Main Event, and Dave & Buster's, and the most openings are in California, Texas, and Florida, based on current listings on Migrate Mate as of November 2026. Demand tends to concentrate at large hospitality groups, associations, and corporate events teams.
How many event operations coordinator jobs are remote?
About 30% of event operations coordinator openings are fully remote or hybrid as of November 2026, though fully on-site roles remain common because hands-on venue and vendor oversight is central to the work. The sub-areas most likely to offer remote flexibility include pre-event planning, registration management, and post-event reporting rather than day-of production.
How do you become an event operations coordinator?
Start by building hands-on experience through volunteer event committees, campus organizations, or entry-level roles in hospitality or conference services. Develop fluency with event registration and project management tools, then move into a junior coordinator position where you can own discrete parts of the event lifecycle. A degree in hospitality, communications, or business is common but not always required if your portfolio demonstrates real execution experience.
How do you get hired as an event operations coordinator with little experience?
Focus your applications on events assistant or event coordinator associate roles, which are designed as entry points. Volunteer to coordinate internal events at your current job or assist a local nonprofit with its annual fundraiser to build a concrete portfolio. Highlight transferable skills like scheduling, vendor communication, and logistics in your resume, and lead with the size and type of events you've touched, even informally.
What does the event operations coordinator interview process look like?
The process typically starts with a recruiter or hiring manager phone screen focused on your event experience and logistics background. A second round often involves a panel or in-person interview with scenario-based questions about handling vendor issues, timeline conflicts, or budget overruns. Some employers add a practical exercise, such as drafting a sample run-of-show or prioritizing a mock event-day problem list, before extending an offer.
Where can I find and apply to event operations coordinator jobs?
You can find and apply to event operations coordinator jobs on Migrate Mate, which lists current openings from across the United States. Search for roles that match your experience level and event specialization, then apply directly to each listing that fits your background.
See All 544+ Event Operations Coordinator Jobs
Find roles that match your experience and apply in just a few clicks.
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