Executive Assistant Jobs in Mountain View, CA

The Role:

This is a 6-month contract, hybrid Executive Assistant role supporting ThoughtSpot executives. You will play a critical role in managing the day-to-day operations of the executive office, ensuring the executive's time is optimized and priorities are executed efficiently.

You will manage confidential projects, coordinate complex scheduling across internal and external stakeholders, support communications, and handle a range of administrative and project coordination responsibilities. This role requires a highly proactive, detail-oriented individual who thrives in a fast-paced tech environment and operates with strong discretion when handling sensitive information.

Office Location - This role requires 3 days in our Mountain View office, ideally Tuesday, Wednesday and Thursday.

What You'll Do:

• Manage executive calendars, including scheduling high-priority meetings, appointments, and travel coordination
• Prepare and organize materials for executive meetings, including agendas, presentations, and follow-ups
• Serve as a key point of contact for internal and external stakeholders on behalf of the executives
• Support project planning and execution, including maintaining agendas, task lists, and status tracking
• Draft, proofread, and edit correspondence, reports, and strategic documentation
• Conduct research and synthesize information to support decision-making and executive priorities
• Track deadlines and deliverables to ensure timely execution of key initiatives
• Handle highly confidential information with professionalism and discretion
• Support select personal tasks and initiatives as needed to optimize executive effectiveness
• Help drive best practices in delegation and operational efficiency to maximize executive productivity

What You Bring:

• Bachelor’s degree in Business Administration, Communications, or a related field preferred
• 5+ years of experience as an Executive Assistant supporting senior executives in a fast-paced, high-growth tech environment
• Experience supporting C-level leadership in a global organization strongly preferred
• Exceptional organizational and time-management skills with strong prioritization ability
• Strong written and verbal communication skills with the ability to draft clear, concise messaging
• Proficiency in Microsoft Office Suite; familiarity with project management tools (e.g., Asana, Trello) a plus
• High responsiveness and ability to manage multiple priorities across communication channels
• Strong judgment, discretion, and integrity when handling sensitive information
• Proactive, curious mindset with a desire to continuously learn and improve
• Ability to thrive in a dynamic, high-expectation environment with strong ownership and composure

Hybrid Work at ThoughtSpot

Spotters are expected in-office 3 days per week to experience the energy of their local office. This approach balances the benefits of in-person collaboration and peer learning with the flexibility needed by individuals and teams.

About ThoughtSpot

The world’s most innovative companies turn to ThoughtSpot’s AI-Powered Analytics to put data in the hands of everyone, from the C-suite to the frontline. With simple, natural language search and AI, anyone can ask questions, discover insights, and act with confidence. Unlike legacy tools that sacrifice performance for complexity, ThoughtSpot is intuitively designed for every business user while being built to handle the most complex, large-scale data, wherever it resides. This unique combination of speed and simplicity is why enterprise leaders trust ThoughtSpot to transform decision-making into a truly data-driven culture.

At ThoughtSpot, we’re a curious, data-driven bunch. We believe the world works better when everyone has access to facts. That’s why we build products that make asking and answering data questions as natural as having a conversation.

Mandatory and Required Skills for All ThoughtSpot Roles

Spotters are expected to demonstrate AI literacy and workflow integration to include the ability to:

• Comfortably and confidently integrate artificial intelligence into their daily workflow to increase productivity and quality.
• Hands-on experience to leverage AI tools (industry-leading LLMs) to increase productivity, automate routine tasks, and improve work quality.
• Speak to the experience of using AI for research, content creation, and document summarization while maintaining ownership of judgment and final decisions.
• Write effective prompts to get the most accurate and creative results from AI tools.

Spotters are expected to exemplify these key traits and AI Mindset:

• Curiosity in exploring new AI tools
• Adaptability to quickly learn and implement new, emerging AI technologies
• Critical thinking to know when to identify when AI should be used versus when human judgment is necessary

This combination of curiosity, adaptability, and discernment defines the AI mindset, and it’s required for every role at ThoughtSpot.

AI Mindset for All Spotters

At ThoughtSpot, we believe AI is a necessary and essential part of how we work. Every role, across every team, is expected to be fluent and comfortable with using AI to do their best work.

All Spotters are expected to experiment with ThoughtSpot’s AI tools (like Spotter and SpotterViz) and leading industry LLMs to streamline workflows, enhance output, and uncover new insights. Whether drafting content, analyzing data, or summarizing documents, AI is a daily partner. We value curiosity, openness to learning, and thoughtful application of AI to create real value. Training and resources are provided so every Spotter can confidently create with AI.

ThoughtSpot for All

At ThoughtSpot, diverse teams build better products. Complex data problems need many perspectives, not just one. We welcome different backgrounds, identities, and experiences, and we work to create a place where everyone can be themselves and do their best work. If this role excites you and you believe you’re a strong match, we encourage you to apply.

What Makes ThoughtSpot a Great Place to Work?

ThoughtSpot is the Agentic Analytics Platform that empowers every enterprise to transform insights into action, on a mission to make the world more fact-driven. We hire people with unique identities, backgrounds, and perspectives - this balance-for-the-better philosophy is key to our success. When paired with our culture of Trust, Customer Obsession, Innovation and Intensity, ThoughtSpot cultivates a respectful culture that pushes norms to create world-class products. If you’re excited by the opportunity to work with some of the brightest minds in the business and make your mark on a truly innovative company, we invite you to read more about our mission, and apply to the role that’s right for you.

The pay range for this role is:

84,000 - 120,000 USD per year (US US Zone 1)