Entry Level Executive Assistant Jobs
New grad executive assistant jobs are open to recent graduates and entry level candidates with zero to two years of experience, where a strong internship background or demonstrated organizational skills can matter more than a long resume. Most openings are on-site roles concentrated in Education, Technology & Software, and Healthcare & Medical Services, with employers like Prosek Partners, Amazon, and Essen Health Care hiring at this level now.
Find JobsOverview
Open roles247+
Top stateCalifornia
Top employerProsek Partners
Top cityNew York, NY
Work type81% On-site
Top industryEducation
Showing 5 of 247+ Entry Level Executive Assistant jobs
Executive Assistant & Graduate Programs Coordinator
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New 1m ago
Old Dominion University
Executive Assistant & Graduate Programs Coordinator
Norfolk, Virginia
New 1m ago
Executive Assistant, Selling Partner Financial Tech
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New 1m ago
Amazon.com
Executive Assistant, Selling Partner Financial Tech
Seattle, Washington
New 1m ago
Executive Assistant
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New 1m ago
San Antonio Regional Hospital
Executive Assistant
Upland, California
New 1m ago
Executive Team Leader Specialty Sales (Assistant Manager Merchandising and Service) - Atlanta, GA
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Target
Executive Team Leader Specialty Sales (Assistant Manager Merchandising and Service) - Atlanta, GA
Atlanta, Georgia
New 1m ago
Executive Team Leader Specialty Sales (Assistant Manager Sales & Merchandising) Philadelphia, PA
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Target
Executive Team Leader Specialty Sales (Assistant Manager Sales & Merchandising) Philadelphia, PA
Philadelphia, Pennsylvania
New 1m ago
New 1m ago
Executive Assistant & Graduate Programs Coordinator
Old Dominion University·Norfolk, Virginia
Job functions:
2+ yrs exp.
Military encouraged
Full Time
1,001-5,000 employees
Job Description
Posting Details
Posting Details
Working Title
Executive Assistant & Graduate Programs Coordinator
Position Number
01456A
Department
GRADUATE SCHOOL
Location
Norfolk, VA
Type of Position
Classified
Type of Job
Full Time
EEO Category
F Administrative Support (Clerical & Sales)
Job Description
This position will perform a variety of high level and direct administrative support for the Dean of the Graduate School, as well as serving as backup administrative support for the Graduate School to include office management and administration, special projects and events support, and other Graduate School initiatives.
Type of Recruitment
Knowledge, skills and abilities
- Considerable knowledge of effective customer service and problem resolution techniques.
- Exceptional computer and technical skills, including Banner, Insight, Microsoft Office Professional Suite, including PowerPoint, Excel, Publisher, and Outlook.
- Strong oral and written communication skills.
- Effective time management and organizational skills with the ability to maintain a high quality of work against pressing deadlines and to produce accurate, detail-focused, professional output.
- Demonstrated skill in document development and proofreading.
- Demonstrated ability in high-stakes meeting preparation (briefing memos, agendas, meeting materials)
- Demonstrated ability to handle confidential communications, and stakeholder diplomacy.
- Demonstrated ability to manage events with extensive attention to detail.
- Demonstrated ability to work independently with minimal direct supervision.
- Demonstrated ability to work on a variety of projects or tasks simultaneously.
Special licenses, registration or certification
None
Education or training
None
Level and type of experience
- Considerable experience in an administrative support role for an executive-level position.
- Considerable experience in program/event support, and office management.
- Considerable experience handling advanced calendar architecture and prioritization management.
Additional Considerations (supplemental knowledge, skills, abilities, education, experience, licensure, certification)
- Considerable years of experience in a high-level administrative position.
- Considerable, progressively responsible experience in an administrative support role for an executive-level position in a college/university setting.
- Some knowledge of Old Dominion University policies and procedures.
Conditions of Employment
This is an on-campus position.
Annual Salary/Hourly Rate
Salary commensurate with education and experience
Posting Detail Information
Job Requisition Number
S03335
Job Open To
General Public
Open Date
06/15/2026
Close Date
07/10/2026
Open Until Filled
No
Special Instructions Summary
Please attach a resume and cover letter.
Criminal Background Check
The final candidate is required to complete a criminal history check.
College Home Page
Department Home Page
https://www.odu.edu/graduateschool
Equity Statement
It is the policy of Old Dominion University to provide equal employment, educational and social opportunities for all persons, without regard to race (or traits historically associated with race including hair texture, hair type, and protective hairstyles such as braids, locks, and twists), color, religion, sex or gender (including pregnancy, childbirth, or related medical conditions), national origin, gender identity or expression, age, veteran status, disability, political affiliation, sexual orientation or genetic information. Individuals from minoritized communities, women, veterans and individuals with disabilities are encouraged to apply.
Reasonable Accommodation Request
If you are an individual with a disability and require reasonable accommodation, please contact the Division of Talent Management and Culture at (757)683-3141.
Alternative Hiring Process
In support of the Commonwealth’s commitment to inclusion, we are encouraging individuals with disabilities to apply through the Commonwealth’s Alternative Hiring Process.
To be considered for this opportunity, applicants will need to provide their AHP Letter (formerly called a Certificate of Disability) provided by the Department for Aging & Rehabilitative Services (DARS), or the Department for the Blind & Vision Impaired (DBVI). Service-Connected Veterans may also apply via the AHP if they also provide an AHP Letter.
To request an AHP Letter, use this link: https://www.dars.virginia.gov/drs/cpid/PWContact.aspx or call DARS at 800-552-5019, or DBVI at 800-622-2155.
To be considered for this opportunity, applicants will need to provide their AHP Letter (formerly called a Certificate of Disability) provided by the Department for Aging & Rehabilitative Services (DARS), or the Department for the Blind & Vision Impaired (DBVI). Service-Connected Veterans may also apply via the AHP if they also provide an AHP Letter.
To request an AHP Letter, use this link: https://www.dars.virginia.gov/drs/cpid/PWContact.aspx or call DARS at 800-552-5019, or DBVI at 800-622-2155.
Pay Transparency Nondiscrimination Provision
The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or © consistent with contractor’s legal duty to furnish information.
Supplemental Questions
Required fields are indicated with an asterisk (*).
- * Are you a former federal employee who was terminated from a position of employment with the federal government on or after January 1, 2025, due to a reduction in the federal budget or initiatives put in place by the federal Department of Government Efficiency?
- Yes - If yes, please upload a copy of your Standard Form (SF-50)
- No
- * Do you now, or will you in the future, require sponsorship for an employment visa?
- Yes
- No
Applicant Documents
Required Documents
Optional Documents
- Resume
- Cover Letter/Letter of Application
- Contact Information for Professional References
- Yellow Layoff Form
- Blue Layoff Card
- AHP Letter
- Standard Form 50 (SF-50)
Old Dominion University
Executive Assistant & Graduate Programs Coordinator
Norfolk, Virginia
New 1m ago1,001-5,000 employees
Job functions:
2+ yrs exp.
Military encouraged
Full Time
Job Description
Posting Details
Posting Details
Working Title
Executive Assistant & Graduate Programs Coordinator
Position Number
01456A
Department
GRADUATE SCHOOL
Location
Norfolk, VA
Type of Position
Classified
Type of Job
Full Time
EEO Category
F Administrative Support (Clerical & Sales)
Job Description
This position will perform a variety of high level and direct administrative support for the Dean of the Graduate School, as well as serving as backup administrative support for the Graduate School to include office management and administration, special projects and events support, and other Graduate School initiatives.
Type of Recruitment
Knowledge, skills and abilities
- Considerable knowledge of effective customer service and problem resolution techniques.
- Exceptional computer and technical skills, including Banner, Insight, Microsoft Office Professional Suite, including PowerPoint, Excel, Publisher, and Outlook.
- Strong oral and written communication skills.
- Effective time management and organizational skills with the ability to maintain a high quality of work against pressing deadlines and to produce accurate, detail-focused, professional output.
- Demonstrated skill in document development and proofreading.
- Demonstrated ability in high-stakes meeting preparation (briefing memos, agendas, meeting materials)
- Demonstrated ability to handle confidential communications, and stakeholder diplomacy.
- Demonstrated ability to manage events with extensive attention to detail.
- Demonstrated ability to work independently with minimal direct supervision.
- Demonstrated ability to work on a variety of projects or tasks simultaneously.
Special licenses, registration or certification
None
Education or training
None
Level and type of experience
- Considerable experience in an administrative support role for an executive-level position.
- Considerable experience in program/event support, and office management.
- Considerable experience handling advanced calendar architecture and prioritization management.
Additional Considerations (supplemental knowledge, skills, abilities, education, experience, licensure, certification)
- Considerable years of experience in a high-level administrative position.
- Considerable, progressively responsible experience in an administrative support role for an executive-level position in a college/university setting.
- Some knowledge of Old Dominion University policies and procedures.
Conditions of Employment
This is an on-campus position.
Annual Salary/Hourly Rate
Salary commensurate with education and experience
Posting Detail Information
Job Requisition Number
S03335
Job Open To
General Public
Open Date
06/15/2026
Close Date
07/10/2026
Open Until Filled
No
Special Instructions Summary
Please attach a resume and cover letter.
Criminal Background Check
The final candidate is required to complete a criminal history check.
College Home Page
Department Home Page
https://www.odu.edu/graduateschool
Equity Statement
It is the policy of Old Dominion University to provide equal employment, educational and social opportunities for all persons, without regard to race (or traits historically associated with race including hair texture, hair type, and protective hairstyles such as braids, locks, and twists), color, religion, sex or gender (including pregnancy, childbirth, or related medical conditions), national origin, gender identity or expression, age, veteran status, disability, political affiliation, sexual orientation or genetic information. Individuals from minoritized communities, women, veterans and individuals with disabilities are encouraged to apply.
Reasonable Accommodation Request
If you are an individual with a disability and require reasonable accommodation, please contact the Division of Talent Management and Culture at (757)683-3141.
Alternative Hiring Process
In support of the Commonwealth’s commitment to inclusion, we are encouraging individuals with disabilities to apply through the Commonwealth’s Alternative Hiring Process.
To be considered for this opportunity, applicants will need to provide their AHP Letter (formerly called a Certificate of Disability) provided by the Department for Aging & Rehabilitative Services (DARS), or the Department for the Blind & Vision Impaired (DBVI). Service-Connected Veterans may also apply via the AHP if they also provide an AHP Letter.
To request an AHP Letter, use this link: https://www.dars.virginia.gov/drs/cpid/PWContact.aspx or call DARS at 800-552-5019, or DBVI at 800-622-2155.
To be considered for this opportunity, applicants will need to provide their AHP Letter (formerly called a Certificate of Disability) provided by the Department for Aging & Rehabilitative Services (DARS), or the Department for the Blind & Vision Impaired (DBVI). Service-Connected Veterans may also apply via the AHP if they also provide an AHP Letter.
To request an AHP Letter, use this link: https://www.dars.virginia.gov/drs/cpid/PWContact.aspx or call DARS at 800-552-5019, or DBVI at 800-622-2155.
Pay Transparency Nondiscrimination Provision
The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or © consistent with contractor’s legal duty to furnish information.
Supplemental Questions
Required fields are indicated with an asterisk (*).
- * Are you a former federal employee who was terminated from a position of employment with the federal government on or after January 1, 2025, due to a reduction in the federal budget or initiatives put in place by the federal Department of Government Efficiency?
- Yes - If yes, please upload a copy of your Standard Form (SF-50)
- No
- * Do you now, or will you in the future, require sponsorship for an employment visa?
- Yes
- No
Applicant Documents
Required Documents
Optional Documents
- Resume
- Cover Letter/Letter of Application
- Contact Information for Professional References
- Yellow Layoff Form
- Blue Layoff Card
- AHP Letter
- Standard Form 50 (SF-50)
See All 247+ Entry Level Executive Assistant Jobs
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Find JobsEntry Level Executive Assistant Job Market
Who's Hiring
- Prosek Partners11
- Amazon7
- Essen Health Care4
- Howard University4
- Ralph Lauren3
Top Industries Hiring
- Education47
- Technology & Software36
- Healthcare & Medical Services21
- Retail13
- Consulting & Professional Services13
Entry Level Executive Assistant Jobs: Frequently Asked Questions
How do I get an entry level executive assistant job?
Start by highlighting any internship, administrative, or coordination experience you have, even from college. Employers at this level look for strong written communication, calendar management familiarity, and discretion with confidential information. A polished resume that demonstrates attention to detail, proficiency with tools like Microsoft Office or Google Workspace, and a willingness to learn will give you a real edge over other entry level candidates.
Which companies hire entry level executive assistants?
Companies hiring entry level executive assistants right now include Prosek Partners, Amazon, and Essen Health Care, based on current listings on Migrate Mate as of July 2026. Hiring at this level covers corporate offices, financial services firms, healthcare organizations, and fast-growing startups that need organized support staff and are willing to train the right candidate.
Are there remote entry level executive assistant jobs?
Yes, though most entry level roles still favor on-site or hybrid arrangements so new hires can build working relationships with executives directly. About 19% of entry level executive assistant openings are remote or hybrid as of July 2026, so candidates who need flexibility do have options worth searching for in current listings.
Are these new grad executive assistant jobs?
Yes, many of these listings are new grad and junior roles that explicitly welcome recent graduates and candidates with little or no prior experience. A new grad friendly posting typically welcomes zero to two years of experience, counts internships or part-time administrative work, and values a strong portfolio of organizational or communication skills over a long employment history.
Which industries hire the most entry level executive assistants?
Entry Level executive assistant roles concentrate in Education, Technology & Software, and Healthcare & Medical Services, based on current listings on Migrate Mate as of July 2026. These sectors tend to drive entry level hiring because they maintain large executive teams, handle high volumes of scheduling and correspondence, and regularly bring on junior support staff to grow alongside the organization.