Entry Level Scheduler Jobs
New grad scheduler jobs welcome recent graduates and entry level candidates with zero to two years of experience, where internship work or demonstrated organizational skills can carry more weight than a lengthy resume. Most openings are on-site roles across Healthcare & Medical Services, Construction & Real Estate, and Manufacturing, with employers like WVU Medicine, Sutter Health, and Jobot hiring at this level now.
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Showing 5 of 121+ Entry Level Scheduler jobs
Position Title:
Surgery Scheduler - Adult Surgery
Department:
Adult Surgery
Job Description:
Location: University of Oklahoma Medical Center
Shift: Full-Time M-F, 8:30a-5pm
The Surgery Scheduler is responsible for maintaining the schedule for all surgeries, quality assurance processes, and compiling department statistical reports.
Essential Responsibilities
Responsibilities listed in this section are core to the position. Inability to perform these responsibilities with or without an accommodation may result in disqualification from the position.
- Coordinates the scheduling of all surgeries, taking into consideration such information as the desired date, priority of surgery, length of surgery, etc., to ensure the efficient use of surgery suites and staff.
- Maintains a paper 7-day surgery schedule to safeguard against computer downtime.
- Notifies all necessary parties when changes must take place.
- Prints and distributes surgery schedules daily as needed.
- Extensive customer relations responsibility in coordinating schedules with physicians.
- Utilizes Patient Electronic Medical Record system to compile data and reports as needed. Quality Assurance statistics and creates daily reports related to efficiency of Surgical Department.
- Checks for physician orders and attaches order to patient medical record to ensure that patients are receiving appropriate care.
- Communicates professionally with physicians and physician office staff to ensure appropriate documentation is in place.
- Works closely and professionally with nursing and ancillary departments in effort to maintain a teamwork approach.
- Demonstrates knowledge of occurrence reporting systems and utilizes systems to report potential patient safety issues.
- Assists in resolving patient concerns.
- Practices and adheres to the Code of Conduct philosophy and Mission and Values Statement.
General Responsibilities
- Performs other duties as assigned.
Minimum Qualifications
Education Requirements
- High School Diploma or GED required.
Experience Requirements
- At least 1 year of experience in surgery scheduling required.
License/Certification/Registration Requirements
- None Required.
Knowledge/Skills/Abilities Requirements
- Advanced communication skills with the ability to manage multiple priorities in an effective manner and communicate information calmly.
- Ability to use a surgery scheduling system.
- Ability to work under stress.
- Advanced computer skills with knowledge of computer scheduling applications and Electronic Medical Record system.
- Establishes and maintains long-term customer relationships, building trust and respect by consistently meeting and exceeding expectations.
- Advanced ability to work effectively with other employees, patients, and external parties.
- Advanced knowledge and understanding of organizational policies, procedures, and systems.
Current OU Health Employees - Please click HERE to login.
OU Health is an equal opportunity employer. We offer a comprehensive benefits package, including PTO, 401(k), medical and dental plans, and many more. We know that a total benefits and compensation package, designed to meet your specific needs both inside and outside of the work environment, create peace of mind for you and your family.
Position Title:
Surgery Scheduler - Adult Surgery
Department:
Adult Surgery
Job Description:
Location: University of Oklahoma Medical Center
Shift: Full-Time M-F, 8:30a-5pm
The Surgery Scheduler is responsible for maintaining the schedule for all surgeries, quality assurance processes, and compiling department statistical reports.
Essential Responsibilities
Responsibilities listed in this section are core to the position. Inability to perform these responsibilities with or without an accommodation may result in disqualification from the position.
- Coordinates the scheduling of all surgeries, taking into consideration such information as the desired date, priority of surgery, length of surgery, etc., to ensure the efficient use of surgery suites and staff.
- Maintains a paper 7-day surgery schedule to safeguard against computer downtime.
- Notifies all necessary parties when changes must take place.
- Prints and distributes surgery schedules daily as needed.
- Extensive customer relations responsibility in coordinating schedules with physicians.
- Utilizes Patient Electronic Medical Record system to compile data and reports as needed. Quality Assurance statistics and creates daily reports related to efficiency of Surgical Department.
- Checks for physician orders and attaches order to patient medical record to ensure that patients are receiving appropriate care.
- Communicates professionally with physicians and physician office staff to ensure appropriate documentation is in place.
- Works closely and professionally with nursing and ancillary departments in effort to maintain a teamwork approach.
- Demonstrates knowledge of occurrence reporting systems and utilizes systems to report potential patient safety issues.
- Assists in resolving patient concerns.
- Practices and adheres to the Code of Conduct philosophy and Mission and Values Statement.
General Responsibilities
- Performs other duties as assigned.
Minimum Qualifications
Education Requirements
- High School Diploma or GED required.
Experience Requirements
- At least 1 year of experience in surgery scheduling required.
License/Certification/Registration Requirements
- None Required.
Knowledge/Skills/Abilities Requirements
- Advanced communication skills with the ability to manage multiple priorities in an effective manner and communicate information calmly.
- Ability to use a surgery scheduling system.
- Ability to work under stress.
- Advanced computer skills with knowledge of computer scheduling applications and Electronic Medical Record system.
- Establishes and maintains long-term customer relationships, building trust and respect by consistently meeting and exceeding expectations.
- Advanced ability to work effectively with other employees, patients, and external parties.
- Advanced knowledge and understanding of organizational policies, procedures, and systems.
Current OU Health Employees - Please click HERE to login.
OU Health is an equal opportunity employer. We offer a comprehensive benefits package, including PTO, 401(k), medical and dental plans, and many more. We know that a total benefits and compensation package, designed to meet your specific needs both inside and outside of the work environment, create peace of mind for you and your family.
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Find Entry Level Scheduler JobsEntry Level Scheduler Job Market
Who's Hiring
- WVU Medicine10
- Sutter Health5
- Jobot4
- Connico3
- AccentCare3
Top Industries Hiring
- Healthcare & Medical Services56
- Construction & Real Estate15
- Manufacturing7
- Energy6
- Consulting & Professional Services6
Entry Level Scheduler Jobs: Frequently Asked Questions
How do I get an entry level scheduler job?
Entry level scheduler roles typically look for candidates who can demonstrate attention to detail, comfort with scheduling software, and the ability to coordinate across multiple stakeholders. A completed internship, coursework in operations or healthcare administration, or hands-on experience managing calendars in any setting gives you a real edge. Highlighting specific tools you know and any coordination experience on your resume helps employers see you can handle the role from day one.
Which companies hire entry level schedulers?
Companies hiring entry level schedulers right now include WVU Medicine, Sutter Health, and Jobot, based on current listings on Migrate Mate as of September 2026. Hiring at this level comes from a wide range of employers, including healthcare systems, logistics providers, and facility management companies that regularly onboard junior candidates and provide on-the-job training.
Are there remote entry level scheduler jobs?
Yes, though most entry level scheduler openings lean on-site, remote and hybrid options do exist. About 10% of entry level scheduler openings are remote or hybrid as of September 2026, concentrated in industries where scheduling can be handled digitally, such as staffing, telehealth, and corporate operations. Filtering by work setting when you search helps you find the format that fits your situation.
Are these new grad scheduler jobs?
Yes, many of the listings on this page are new grad and junior roles that explicitly welcome recent graduates and candidates with little or no prior experience. A new grad friendly posting typically asks for zero to two years of experience, accepts internships or coursework in place of full-time history, and focuses on organizational ability over a long resume. Roles labeled junior scheduler or coordinator trainee are strong starting points.
Which industries hire the most entry level schedulers?
Entry level scheduler roles concentrate in Healthcare & Medical Services, Construction & Real Estate, and Manufacturing, based on current listings on Migrate Mate as of September 2026. These sectors drive hiring at the entry level because they rely on continuous coordination of staff, appointments, or resources, creating steady demand for junior candidates who can learn scheduling systems and workflows quickly.