Entry Level Scheduler Jobs
New grad scheduler jobs welcome recent graduates and entry level candidates with zero to two years of experience, where internship work or demonstrated organizational skills can carry more weight than a lengthy resume. Most openings are on-site roles across Healthcare & Medical Services, Consulting & Professional Services, and Manufacturing, with employers like Banner Health, Jobot, and Ochsner Health hiring at this level now.
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PRIMARY LOCATION:
The Springs Medical Center
ADDRESS:
6400 Dutchmans Pkwy
Louisville, KY 40205
SHIFT:
JOB DESCRIPTION SUMMARY:
UofL Health is a fully integrated regional academic health system with five hospitals, four medical centers, nearly 200 physician practice locations, more than 700 providers, the Frazier Rehab Institute and Brown Cancer Center.
With more than 12,000 team members—physicians, surgeons, nurses, pharmacists and other highly skilled health care professionals—UofL Health is focused on one mission: delivering patient-centered care to each and every patient each and every day.
JOB DESCRIPTION:
The Medical Scheduler is an individual who assists the staff and physician by scheduling patients for appropriate follow up appointments and necessary tests and procedures. The Scheduler functions as a member of the healthcare team with responsibilities that commensurate with educational preparation and demonstrated competencies. Direct patient interaction is provided to patients of all ages.
ESSENTIAL FUNCTIONS:
- Schedule follow up/return visits to our office for patients.
- Obtain appropriate pre-certification and pre-authorizations, as needed.
- Schedule medical tests and procedures for patients. (i.e. - interventional invasive cardiology procedures, electrophysiology, etc.)
- Discuss patient instructions for procedures with patient so patient has clear understanding of what is expected.
- Calls patients to schedule procedures and give instructions over phone with follow-up letter with instructions.
- Use Allscripts, Centricity Business, online paging systems. Retrieve information from other hospital systems.
- Holds in confidence all matters concerning patients according to HIPAA guidelines.
- Exhibits friendly and helpful behavior.
- Other duties as assigned.
OTHER FUNCTIONS:
- Maintains compliance with all company policies, procedures and standards of conduct
- Complies with HIPAA privacy and security requirements to maintain confidentiality at all times
- Performs other duties as assigned
ADDITIONAL JOB DESCRIPTION:
Education:
- High school diploma or GED/Equivalent (required)
Experience:
- Two (2) years of scheduling in a multi-specialty clinic (preferred)
PRIMARY LOCATION:
The Springs Medical Center
ADDRESS:
6400 Dutchmans Pkwy
Louisville, KY 40205
SHIFT:
JOB DESCRIPTION SUMMARY:
UofL Health is a fully integrated regional academic health system with five hospitals, four medical centers, nearly 200 physician practice locations, more than 700 providers, the Frazier Rehab Institute and Brown Cancer Center.
With more than 12,000 team members—physicians, surgeons, nurses, pharmacists and other highly skilled health care professionals—UofL Health is focused on one mission: delivering patient-centered care to each and every patient each and every day.
JOB DESCRIPTION:
The Medical Scheduler is an individual who assists the staff and physician by scheduling patients for appropriate follow up appointments and necessary tests and procedures. The Scheduler functions as a member of the healthcare team with responsibilities that commensurate with educational preparation and demonstrated competencies. Direct patient interaction is provided to patients of all ages.
ESSENTIAL FUNCTIONS:
- Schedule follow up/return visits to our office for patients.
- Obtain appropriate pre-certification and pre-authorizations, as needed.
- Schedule medical tests and procedures for patients. (i.e. - interventional invasive cardiology procedures, electrophysiology, etc.)
- Discuss patient instructions for procedures with patient so patient has clear understanding of what is expected.
- Calls patients to schedule procedures and give instructions over phone with follow-up letter with instructions.
- Use Allscripts, Centricity Business, online paging systems. Retrieve information from other hospital systems.
- Holds in confidence all matters concerning patients according to HIPAA guidelines.
- Exhibits friendly and helpful behavior.
- Other duties as assigned.
OTHER FUNCTIONS:
- Maintains compliance with all company policies, procedures and standards of conduct
- Complies with HIPAA privacy and security requirements to maintain confidentiality at all times
- Performs other duties as assigned
ADDITIONAL JOB DESCRIPTION:
Education:
- High school diploma or GED/Equivalent (required)
Experience:
- Two (2) years of scheduling in a multi-specialty clinic (preferred)
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Top Industries Hiring
- Healthcare & Medical Services22
- Consulting & Professional Services8
- Manufacturing4
- Construction & Real Estate3
- Automotive2
Entry Level Scheduler Jobs: Frequently Asked Questions
How do I get an entry level scheduler job?
Entry level scheduler roles typically look for candidates who can demonstrate attention to detail, comfort with scheduling software, and the ability to coordinate across multiple stakeholders. A completed internship, coursework in operations or healthcare administration, or hands-on experience managing calendars in any setting gives you a real edge. Highlighting specific tools you know and any coordination experience on your resume helps employers see you can handle the role from day one.
Which companies hire entry level schedulers?
Companies hiring entry level schedulers right now include Banner Health, Jobot, and Ochsner Health, based on current listings on Migrate Mate as of July 2026. Hiring at this level comes from a wide range of employers, including healthcare systems, logistics providers, and facility management companies that regularly onboard junior candidates and provide on-the-job training.
Are there remote entry level scheduler jobs?
Yes, though most entry level scheduler openings lean on-site, remote and hybrid options do exist. About 16% of entry level scheduler openings are remote or hybrid as of July 2026, concentrated in industries where scheduling can be handled digitally, such as staffing, telehealth, and corporate operations. Filtering by work setting when you search helps you find the format that fits your situation.
Are these new grad scheduler jobs?
Yes, many of the listings on this page are new grad and junior roles that explicitly welcome recent graduates and candidates with little or no prior experience. A new grad friendly posting typically asks for zero to two years of experience, accepts internships or coursework in place of full-time history, and focuses on organizational ability over a long resume. Roles labeled junior scheduler or coordinator trainee are strong starting points.
Which industries hire the most entry level schedulers?
Entry level scheduler roles concentrate in Healthcare & Medical Services, Consulting & Professional Services, and Manufacturing, based on current listings on Migrate Mate as of July 2026. These sectors drive hiring at the entry level because they rely on continuous coordination of staff, appointments, or resources, creating steady demand for junior candidates who can learn scheduling systems and workflows quickly.