Finance Associate Jobs in Providence, RI

Providence Promise is seeking a dynamic, detail-oriented Finance & Operations Coordinator to join our team. This position plays a critical role in maintaining the organization’s financial systems, operational infrastructure, and internal processes while supporting organizational growth and impact. The Finance & Operations Coordinator reports directly to the Executive Director and works collaboratively with all members of the team to ensure the organization operates efficiently and effectively.

Interested candidates should submit a resume and a cover letter.

Primary Responsibilities
Finance & Accounting

Manage the organization’s day-to-day financial operations, including:

• Maintain general accounting policies and financial procedures.
• Record cash receipts and disbursements.
• Process payroll and administer employee benefits.
• Prepare and post journal entries.
• Reconcile bank accounts and prepare monthly reconciliation packages.
• Monitor and report on balance sheets, profit and loss statements, and other financial reports.
• Assist with annual audit preparation and serve as liaison with the organization’s accounting firm.
• Collaborate with the Executive Director to develop, monitor, and report on organizational budgets.
• Prepare financial reports comparing actual expenses to budget.

College Savings & Scholarship Administration

Support the organization’s college savings initiatives by:

• Monitoring family 529 College Savings Account balances and contributions.
• Reviewing quarterly account statements to calculate cumulative family savings and identify families who may benefit from additional case management support.
• Managing the Omnibus Accounts.
• Processing monthly Early Scholarship incentive deposits into student accounts.
• Maintaining accurate financial records related to incentive distributions.

Data & Systems Management

Maintain accurate organizational data and strengthen internal systems by:

• Managing donor and revenue records in EveryAction.
• Recording all cash, check, electronic, and in-kind contributions.
• Generating recurring financial, fundraising, and organizational reports.
• Supporting organizational databases, including EveryAction, Outcome Tracker, and other internal data systems.
• Identifying opportunities to improve organizational systems and operational efficiency.

Operations & Office Management

Help maintain an organized, welcoming, and efficient workplace by:

• Maintaining office systems and operational procedures.
• Managing office supplies and equipment inventories.
• Coordinating office maintenance and organization.
• Maintaining payroll systems and internal administrative records.
• Tracking staff birthdays, work anniversaries, and other team milestones.
• Assisting with planning staff retreats, strategic planning sessions, and team-building activities.

Organizational Support

As a member of a small, collaborative nonprofit team, the Finance & Operations Coordinator will:

• Work closely with the Executive Director and other staff on cross-functional projects.
• Participate in staff meetings, strategic planning, and professional development.
• Perform other duties as assigned.

Pay: $55,000.00 - $60,000.00 per year

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Health insurance
• Paid time off
• Parental leave
• Work from home

Work Location: Hybrid remote in Providence, RI