Green Card Administration Manager Jobs
Administration Manager green card sponsorship follows the EB-2 or EB-3 pathway, requiring PERM labor certification before your employer files an I-140 immigrant petition with USCIS. Employers must document that no qualified U.S. worker is available, clearing the way for your permanent residency application.
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Get Access To All JobsINTRODUCTION
UC San Diego values and welcomes people from all backgrounds. If you are interested in being part of our team, possess the needed licensure and certifications, and feel that you have most of the qualifications and/or transferable skills for a job opening, we strongly encourage you to apply.
UCSD Layoff from Career Appointment: Apply by 11/13/26 for consideration with preference for rehire. All layoff applicants should contact their Employment Advisor.
Reassignment Applicants: Eligible Reassignment clients should contact their Disability Counselor for assistance.
DESCRIPTION
Enrollment Management (EM) is a multi-unit department currently within the Office of the Executive Vice Chancellor-Academic Affairs. The Unit is led by the Associate Vice Chancellor for Enrollment Management (AVC EM), who serves as the Chief Enrollment Officer of the University. EM is comprised of multiple high-profile, core functional units including: the Office of Admissions, Office of the Registrar, Financial Aid & Scholarships Office, Enrollment Management Technology Services (EMTS), Cal-SOAP, Creative Services, Enrollment Analytics, and the Business Office. EM’s core functions oversee undergraduate admissions and student outreach, continuing student enrollment management, and financial aid and scholarship management.
The EM Business Office (EMBO) exists to serve as a support to the Associate Vice Chancellor, unit managers, supervisors, and staff of EM on issues related to financial processing and reporting, payroll, timekeeping, safety, facilities management, and human resources. We follow the policies and guidelines established by the Office of the President, UC San Diego, Academic Affairs, and Enrollment Management. The EMBO strives to provide superior business service by offering information, analysis, and guidance on an advisory level.
Reporting to the Director of Academic Affairs & Enrollment Management Business Offices with a dotted-line relationship to the Associate Vice Chancellor of Enrollment Management (AVC-EM), the Administration and Operations Manager serves as a key member of the EM leadership team. Responsible for overseeing EM operations and administration, actively contributing to strategic planning, goal setting, and operational decision-making. As the primary EM liaison to campus HR, advises leadership on complex personnel and labor relations matters while guiding recruitment, onboarding, and staff development. Additionally, the Administration and Operations Manager collaborates with the Senior Leadership Team, the Associate Vice Chancellor for Finance and Administration, and campus partners to resolve complex operational challenges, manage facility needs, monitor budgets, and advance the overall mission of Enrollment Management. Provide direct leadership and supervision to staff, directing daily workflows and fostering professional development.
- Occasional evenings and weekends may be required.
QUALIFICATIONS
- Extensive experience in human resources management, including HR policies and procedures, labor relations, collective bargaining, recruitment, compensation and salary administration, classification, performance management, terminations/layoffs, employee benefits, talent development, and other areas of human resources.
- Experience interpreting and advising on policies for all leaves of absence including, but not limited to FML, CFRA, and PDL.
- Experience with monitoring and overseeing expenditures, financial reports, and activities.
- Experience with setting priorities that accurately reflect the relative importance of job responsibilities and take into consideration deadlines, competing requirements and complexity.
- Experience analyzing workflows and making innovative recommendations for operational improvements.
- Experience directing, supervising, and coaching professional staff, with a strong track record of training, motivating teams, and exercising sound judgment.
- Experience with screening applications, interviewing candidates, and either making selection decisions or recommending individuals for hire.
- Experience in interpreting policy, developing procedures, and disseminating guidelines.
- Thorough knowledge of University rules and regulations, processes, protocols and procedures for budget, accounting and fund management, and/or personnel management.
- Thorough knowledge of financial analysis and reporting techniques, and/or human resources policies and procedures for staff and academic employees.
- Interpersonal skills including verbal and written communication, active listening, critical thinking, persuasiveness, advising and counseling skills.
- Knowledge of a variety of administrative operational activities such as event planning, basic fundraising processes, risk management planning, website design, accounting and payroll, and contracts and grants regulations and guidelines.
- Solid knowledge of common University-specific computer application programs.
- Ability to use discretion and maintain confidentiality.
- Strong skills in short-term planning, analysis, problem-solving, and customer service.
- Possesses strong analytical skills to conduct analysis and develop recommendations, demonstrating organization and problem-solving skills.
- Demonstrated ability to handle very difficult or volatile situations/individuals effectively.
- Proven ability to exercise tact, mature judgment, confidentiality, diplomacy, discretion, resourcefulness and flexibility to promote and maintain positive working relationships and job effectiveness. Proven ability to work independently and make independent judgments.
- Demonstrated ability to analyze and anticipate needs and problems; problem-solve independently and appropriately; make decisions effectively; plan and implement complex projects and events. Strong and creative organizational, analytical, and decision-making/problem-solving skills. Ability to develop innovative approaches, techniques and procedures to provide more efficient and responsive services.
- Demonstrated ability to lead group discussions including expressing ideas effectively, seeking and respecting the opinions of others, active listening, and willingness to share ideas, and an ability to summarize ideas concisely and bring discussion to effective conclusions.
- Proven success and ability to provide appropriate administrative and disciplinary actions to manage policy compliance in organized and non-organized areas. Use professional judgment in situations for which there are no established criteria or standards or where answers to problems are not readily apparent and initiate action and solutions. Utilize effective negotiation skills in performance of functions to produce a satisfactory outcome for all parties concerned.
SPECIAL CONDITIONS
- Job offer is contingent upon satisfactory clearance based on Background Check results.
Pay Transparency Act
Annual Full Pay Range: $81,600 - $147,800 (will be prorated if the appointment percentage is less than 100%)
Hourly Equivalent: $39.08 - $70.79
Factors in determining the appropriate compensation for a role include experience, skills, knowledge, abilities, education, licensure and certifications, and other business and organizational needs. The Hiring Pay Scale referenced in the job posting is the budgeted salary or hourly range that the University reasonably expects to pay for this position. The Annual Full Pay Range may be broader than what the University anticipates to pay for this position, based on internal equity, budget, and collective bargaining agreements (when applicable).
If employed by the University of California, you will be required to comply with our Policy on Vaccination Programs, which may be amended or revised from time to time. Federal, state, or local public health directives may impose additional requirements.
To foster the best possible working and learning environment, UC San Diego strives to cultivate a rich and diverse environment, inclusive and supportive of all students, faculty, staff and visitors. For more information, please visit UC San Diego Principles of Community.
The University of California is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, protected veteran status, or other protected status under state or federal law.
For the University of California’s Anti-Discrimination Policy, please visit: https://policy.ucop.edu/doc/1001004/Anti-Discrimination
UC San Diego is a smoke and tobacco free environment. Please visit smokefree.ucsd.edu for more information.
Misconduct Disclosure Requirement: As a condition of employment, the final candidate who accepts an offer of employment will be required to disclose if they have been subject to any final administrative or judicial decisions within the last seven years determining that they committed any misconduct; or have filed an appeal of a finding of substantiated misconduct with a previous employer.
a. "Misconduct" means any violation of the policies governing employee conduct at the applicant’s previous place of employment, including, but not limited to, violations of policies prohibiting sexual harassment, sexual assault, or other forms of harassment, or discrimination, as defined by the employer. For reference, below are UC’s policies addressing some forms of misconduct:
- UC Sexual Violence and Sexual Harassment Policy
- UC Anti-Discrimination Policy
- Abusive Conduct in the Workplace
Prospective employees who are ordinarily residents in Iran or who are physically located in Iran are generally not eligible to for employment per suspension of General License G on 24 August 2026. If you have ever resided in Iran or have an Iranian passport and would like to confirm your eligibility, please contact Tsescalate@ucsd.edu for consideration of your particular circumstances.
Job Details
Date Posted: 11/10/2026
LOCATION
9500 Gilman Drive, San Diego, CA 92093, United States
Payroll Title: ADMIN OFCR 3
Department: VC-ACADEMIC AFFAIRS
Hiring Pay Scale: $81,600 - $110,000/year
Worksite: Campus
Appointment Type: Career
Appointment Percent: 100%
Union: Uncovered
Total Openings: 1
Work Schedule: Days, 8 hrs/day, Mon-Fri
Filing Deadline: Tue 11/24/2026
INTRODUCTION
UC San Diego values and welcomes people from all backgrounds. If you are interested in being part of our team, possess the needed licensure and certifications, and feel that you have most of the qualifications and/or transferable skills for a job opening, we strongly encourage you to apply.
UCSD Layoff from Career Appointment: Apply by 11/13/26 for consideration with preference for rehire. All layoff applicants should contact their Employment Advisor.
Reassignment Applicants: Eligible Reassignment clients should contact their Disability Counselor for assistance.
DESCRIPTION
Enrollment Management (EM) is a multi-unit department currently within the Office of the Executive Vice Chancellor-Academic Affairs. The Unit is led by the Associate Vice Chancellor for Enrollment Management (AVC EM), who serves as the Chief Enrollment Officer of the University. EM is comprised of multiple high-profile, core functional units including: the Office of Admissions, Office of the Registrar, Financial Aid & Scholarships Office, Enrollment Management Technology Services (EMTS), Cal-SOAP, Creative Services, Enrollment Analytics, and the Business Office. EM’s core functions oversee undergraduate admissions and student outreach, continuing student enrollment management, and financial aid and scholarship management.
The EM Business Office (EMBO) exists to serve as a support to the Associate Vice Chancellor, unit managers, supervisors, and staff of EM on issues related to financial processing and reporting, payroll, timekeeping, safety, facilities management, and human resources. We follow the policies and guidelines established by the Office of the President, UC San Diego, Academic Affairs, and Enrollment Management. The EMBO strives to provide superior business service by offering information, analysis, and guidance on an advisory level.
Reporting to the Director of Academic Affairs & Enrollment Management Business Offices with a dotted-line relationship to the Associate Vice Chancellor of Enrollment Management (AVC-EM), the Administration and Operations Manager serves as a key member of the EM leadership team. Responsible for overseeing EM operations and administration, actively contributing to strategic planning, goal setting, and operational decision-making. As the primary EM liaison to campus HR, advises leadership on complex personnel and labor relations matters while guiding recruitment, onboarding, and staff development. Additionally, the Administration and Operations Manager collaborates with the Senior Leadership Team, the Associate Vice Chancellor for Finance and Administration, and campus partners to resolve complex operational challenges, manage facility needs, monitor budgets, and advance the overall mission of Enrollment Management. Provide direct leadership and supervision to staff, directing daily workflows and fostering professional development.
- Occasional evenings and weekends may be required.
QUALIFICATIONS
- Extensive experience in human resources management, including HR policies and procedures, labor relations, collective bargaining, recruitment, compensation and salary administration, classification, performance management, terminations/layoffs, employee benefits, talent development, and other areas of human resources.
- Experience interpreting and advising on policies for all leaves of absence including, but not limited to FML, CFRA, and PDL.
- Experience with monitoring and overseeing expenditures, financial reports, and activities.
- Experience with setting priorities that accurately reflect the relative importance of job responsibilities and take into consideration deadlines, competing requirements and complexity.
- Experience analyzing workflows and making innovative recommendations for operational improvements.
- Experience directing, supervising, and coaching professional staff, with a strong track record of training, motivating teams, and exercising sound judgment.
- Experience with screening applications, interviewing candidates, and either making selection decisions or recommending individuals for hire.
- Experience in interpreting policy, developing procedures, and disseminating guidelines.
- Thorough knowledge of University rules and regulations, processes, protocols and procedures for budget, accounting and fund management, and/or personnel management.
- Thorough knowledge of financial analysis and reporting techniques, and/or human resources policies and procedures for staff and academic employees.
- Interpersonal skills including verbal and written communication, active listening, critical thinking, persuasiveness, advising and counseling skills.
- Knowledge of a variety of administrative operational activities such as event planning, basic fundraising processes, risk management planning, website design, accounting and payroll, and contracts and grants regulations and guidelines.
- Solid knowledge of common University-specific computer application programs.
- Ability to use discretion and maintain confidentiality.
- Strong skills in short-term planning, analysis, problem-solving, and customer service.
- Possesses strong analytical skills to conduct analysis and develop recommendations, demonstrating organization and problem-solving skills.
- Demonstrated ability to handle very difficult or volatile situations/individuals effectively.
- Proven ability to exercise tact, mature judgment, confidentiality, diplomacy, discretion, resourcefulness and flexibility to promote and maintain positive working relationships and job effectiveness. Proven ability to work independently and make independent judgments.
- Demonstrated ability to analyze and anticipate needs and problems; problem-solve independently and appropriately; make decisions effectively; plan and implement complex projects and events. Strong and creative organizational, analytical, and decision-making/problem-solving skills. Ability to develop innovative approaches, techniques and procedures to provide more efficient and responsive services.
- Demonstrated ability to lead group discussions including expressing ideas effectively, seeking and respecting the opinions of others, active listening, and willingness to share ideas, and an ability to summarize ideas concisely and bring discussion to effective conclusions.
- Proven success and ability to provide appropriate administrative and disciplinary actions to manage policy compliance in organized and non-organized areas. Use professional judgment in situations for which there are no established criteria or standards or where answers to problems are not readily apparent and initiate action and solutions. Utilize effective negotiation skills in performance of functions to produce a satisfactory outcome for all parties concerned.
SPECIAL CONDITIONS
- Job offer is contingent upon satisfactory clearance based on Background Check results.
Pay Transparency Act
Annual Full Pay Range: $81,600 - $147,800 (will be prorated if the appointment percentage is less than 100%)
Hourly Equivalent: $39.08 - $70.79
Factors in determining the appropriate compensation for a role include experience, skills, knowledge, abilities, education, licensure and certifications, and other business and organizational needs. The Hiring Pay Scale referenced in the job posting is the budgeted salary or hourly range that the University reasonably expects to pay for this position. The Annual Full Pay Range may be broader than what the University anticipates to pay for this position, based on internal equity, budget, and collective bargaining agreements (when applicable).
If employed by the University of California, you will be required to comply with our Policy on Vaccination Programs, which may be amended or revised from time to time. Federal, state, or local public health directives may impose additional requirements.
To foster the best possible working and learning environment, UC San Diego strives to cultivate a rich and diverse environment, inclusive and supportive of all students, faculty, staff and visitors. For more information, please visit UC San Diego Principles of Community.
The University of California is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, protected veteran status, or other protected status under state or federal law.
For the University of California’s Anti-Discrimination Policy, please visit: https://policy.ucop.edu/doc/1001004/Anti-Discrimination
UC San Diego is a smoke and tobacco free environment. Please visit smokefree.ucsd.edu for more information.
Misconduct Disclosure Requirement: As a condition of employment, the final candidate who accepts an offer of employment will be required to disclose if they have been subject to any final administrative or judicial decisions within the last seven years determining that they committed any misconduct; or have filed an appeal of a finding of substantiated misconduct with a previous employer.
a. "Misconduct" means any violation of the policies governing employee conduct at the applicant’s previous place of employment, including, but not limited to, violations of policies prohibiting sexual harassment, sexual assault, or other forms of harassment, or discrimination, as defined by the employer. For reference, below are UC’s policies addressing some forms of misconduct:
- UC Sexual Violence and Sexual Harassment Policy
- UC Anti-Discrimination Policy
- Abusive Conduct in the Workplace
Prospective employees who are ordinarily residents in Iran or who are physically located in Iran are generally not eligible to for employment per suspension of General License G on 24 August 2026. If you have ever resided in Iran or have an Iranian passport and would like to confirm your eligibility, please contact Tsescalate@ucsd.edu for consideration of your particular circumstances.
Job Details
Date Posted: 11/10/2026
LOCATION
9500 Gilman Drive, San Diego, CA 92093, United States
Payroll Title: ADMIN OFCR 3
Department: VC-ACADEMIC AFFAIRS
Hiring Pay Scale: $81,600 - $110,000/year
Worksite: Campus
Appointment Type: Career
Appointment Percent: 100%
Union: Uncovered
Total Openings: 1
Work Schedule: Days, 8 hrs/day, Mon-Fri
Filing Deadline: Tue 11/24/2026
See all 47+ Green Card Administration Manager Jobs
Sign up for free to unlock all listings, filter by visa type, and get alerts for new Green Card Administration Manager Jobs.
Get Access To All JobsTips for Finding Green Card Sponsorship as an Administration Manager
Align your credentials with PERM requirements
PERM requires your employer to define a minimum education and experience threshold for the role. Make sure your degree, transcripts, and employment records match that threshold exactly, gaps between your actual credentials and the job requirements can stall the certification.
Target employers with I-140 approval history
Use Migrate Mate to find Administration Manager roles at employers with verified employment-based green card sponsorship history, so you're applying to companies already familiar with the PERM and I-140 process rather than those encountering it for the first time.
Verify your prevailing wage category before negotiations
DOL assigns a wage level (I through IV) during the prevailing wage determination. Use the OFLC Wage Search to look up the prevailing wage for Administration Manager roles in your target metro before accepting an offer, since your offered salary must meet or exceed that figure.
Confirm the employer will sponsor EB-3 if you lack a master's degree
Administration Manager roles frequently qualify under EB-3 for professionals with a bachelor's degree, not only EB-2. Ask directly during the offer stage whether the employer is willing to sponsor EB-3 skilled worker petitions, as some HR teams default to assuming EB-2 is the only pathway.
Secure your priority date before switching employers
If your I-140 is approved and your I-485 has been pending at least 180 days, AC21 portability lets you move to a comparable Administration Manager role at a new employer without losing your place in the queue. Confirm the new role is in the same or similar occupational classification before resigning.
Review your O*NET occupational profile for PERM documentation
PERM recruitment and job description requirements are benchmarked against standard occupational definitions. Pull the O*NET profile for Administration Manager roles to ensure your employer's job posting accurately reflects the duties, since mismatches between the posting and your actual work can draw DOL scrutiny during audit.
Green Card Administration Manager: Frequently Asked Questions
What green card category covers Administration Manager roles?
Most Administration Manager positions qualify under EB-3 for professionals with a bachelor's degree, or under EB-2 if the role requires an advanced degree or a bachelor's plus five years of progressive experience. Your employer determines the category when they file the prevailing wage determination with DOL, and the choice affects both PERM requirements and your position in the priority date queue.
How is green card sponsorship different from H-1B for this role?
H-1B visa grants temporary work authorization for up to six years, while PERM-based green card sponsorship leads to lawful permanent residence with no renewal requirement. The employer must complete a full DOL recruitment test proving no qualified U.S. worker is available, file an I-140 with USCIS, and you must wait for a visa number to become current before filing your I-485. Per-country backlogs mean nationals of high-demand countries can wait significantly longer than others.
How do I find Administration Manager employers who sponsor green cards?
Migrate Mate lists employers with verified employment-based green card sponsorship history, searchable by role and location. This lets you focus your search on organizations that have already navigated the PERM and I-140 process for comparable positions, rather than trying to persuade an employer to initiate sponsorship from scratch.
Can I change employers after my green card application is filed?
Yes, under AC21 portability, if your I-485 has been pending for at least 180 days and your I-140 was approved, you can move to a new employer in the same or a similar occupational classification without restarting the process. Your priority date from the original approved I-140 can also transfer to a new employer's petition, preserving your place in the queue.
What does the PERM recruitment process involve for an Administration Manager role?
Your employer must first obtain a prevailing wage determination from DOL, then conduct a structured recruitment campaign, including job postings, internal notice, and additional steps for professional roles, documenting that no minimally qualified U.S. worker applied. Only after clearing that recruitment test can the employer file the ETA Form 9089 with DOL, which triggers USCIS review through the I-140 petition stage.