Green Card Administrative Officer Jobs
Administrative Officer green card sponsorship follows the EB-2 or EB-3 employment-based path, requiring your employer to complete PERM labor certification with the Department of Labor before filing an I-140 petition with USCIS. Per-country backlogs mean priority dates matter, so targeting employers with active filing histories is essential.
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Title: Administrative Officer
Position Number: 0097754T
Hiring Unit: RES & DEAN OF GRAD DIV, SCH O&ES&T, HAW INST OF MAR BIO
Location: UH at Manoa
Date Posted: 11/09/26
Closing Date: 11/30/26
Band: B
Salary: salary schedules and placement information
Full Time/Part Time: Full-time
Month: 11-month
Temporary/Permanent: Temporary
Other Conditions: Continuation subject to availability of funds, satisfactory performance, and program needs.
Duties and Responsibilities
1. *Coordinates day-to-day pre-award and post-award grants administration for assigned Principal Investigators and extramural projects.
2. *Guides and assist faculty and staff in budget development and document submission through myGRANT ensuring that proposed budget conform to applicable rules, regulations, policies, and procedures.
3. *Reviews all grant proposals, budgets and justifications to ensure compliance with funding and oversight agency rules and regulations; approves if appropriate.
4. *Monitors routine project financial operations, expenditure controls, and baseline budget tracking for assigned extramural grants.
5. *Reviews and approves procurement, personnel, travel, and disbursement transactions for allowability, allocability, reasonableness, and availability of funds using UH Systems (example: KFS and RCUH).
6. *Monitors account end dates, unexpended balances and encumbrances, coordinates account extensions, closeouts, and corrective entries.
7. *Applies federal, state, university, and sponsored agreement terms and guidelines to daily financial operations.
8. *Exercises fiscal signing authority up to $10,000 for standard operational purchases.
9. *Provides accurate and timely monthly budget projection reports of account status to assigned principal investigators.
10. *Prepares budget and expenditure statement for principal investigator regularly and reviews monthly expenditure reports to more efficiently administer the grant and avoid potential deficit situations.
11. *Monitors account end dates, and account balances. Works with assigned principal investigator to take appropriate action to terminate or extend accounts.
12. *Reviews and approves personnel appointment forms ensuring compliance with granting guidelines as well as University policies.
13. *Ensures proper recording of expenditures and encumbrances. Initiates corrective action for erroneous entries.
14. *Researches and applies standard terms and conditions of sponsored agreements to ensure compliance.
15. *Serves as a point of contact for PIs and staff regarding standard administrative, procurement, and fiscal procedures.
16. *Prepares non-recurring reports, summaries, and routine correspondence for internal review.
17. *Recommends operational improvements to internal procedures to improve efficiency.
18. *Participates on special committees or workgroups to assist with unit financial planning and reporting.
19. Performs other duties as assigned.
- Denotes essential functions
Minimum Qualifications
1. Possession of a baccalaureate degree in Business, Accounting, Finance or related field and 3 year(s) of progressively responsible professional experience with responsibilities for fiscal and/or contracts/grants administration; or any equivalent combination of education and/or professional work experience which provides the required education, knowledge, skills and abilities indicated.
2. Considerable working knowledge of principles, practices and techniques in the area of fiscal and/or contracts/grants administration as demonstrated by the broad knowledge of the full range of pertinent standard and evolving concepts, principles and methodologies.
3. Considerable working knowledge and understanding of applicable federal and state laws, rules, regulations and theories and systems associated with fiscal and/or contracts/grants administration.
4. Demonstrated ability to resolve wide ranging complex problems through the use of creative reasoning and logic to accurately determine the cause of the problems and the resolution of the problems in an effective, innovative and timely manner.
5. Demonstrated ability to interpret and present information and ideas clearly and accurately in writing, verbally and by preparation of reports and other materials.
6. Demonstrated ability to establish and maintain effective working relationships with internal and external organizations, groups, team leaders and members, and individuals.
7. Demonstrated ability to operate a personal computer and apply word processing software.
8. If applicable, for supervisory work, demonstrated ability to lead subordinates, manage work priorities and projects, and manage employee relations.
9. Demonstrated ability to analyze, interpret, & use sound logic & judgment when applying administrative policies and procedures.
10. Demonstrated ability to prioritize and organize workload to meet scheduled deadlines.
11. Knowledge of accepted governmental accounting principles, techniques and fund accounting systems.
12. Knowledge of the principles and practices of federal and state fund administration.
13. Ability to analyze financial statements and statistical reports, discern trends, and apply analytical techniques.
14. Familiarity with spreadsheet and word processing applications such as Microsoft Excel and Word.
Desirable Qualifications
1. Familiarity with the UH and RCUH accounting, procurement, and personnel systems.
2. Knowledge of administrative practices of the University and/or other institutions of higher education.
To Apply:
Note: If you have not applied for a position before using NeoGov, you will need to create an account.
Applicants must submit the following: (1) cover letter indicating how you satisfy the minimum and desirable qualifications; (2) resume; (3) names and contact information of 3 professional references; and (4) copies of transcripts with confidential identifiable information (i.e. social security number, birth date, etc.) redacted are acceptable, but official transcripts will be required at the time of hire. Please do not include any self-identifying photos. Diplomas will not be accepted. All requested documents/information will become the property of the University.
Note: Complete applications and required document attachments must be submitted before close of vacancy. Failure to submit all required documents and reference information shall deem an application to be incomplete. Incomplete applications will not be reviewed by the hiring committee.
Inquiries: Edwin Payuan; 808-236-7404; epayuan@hawaii.edu
Please refer to "Admin Officer Pos 0097754T" when making inquiries.
EEO, Clery Act, ADA
The University of Hawai'i is an Equal Opportunity Institution and is committed to a policy of nondiscrimination in employment, including on the basis of veteran and disability status. For more information, visit: https://www.hawaii.edu/offices/eeo/policies/
Employment is contingent on satisfying employment eligibility verification requirements of the Immigration Reform and Control Act of 1986; reference checks of previous employers; and for certain positions, criminal history record checks.
In accordance with the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, annual campus crime statistics for the University of Hawai'i may be viewed at: https://www.hawaii.edu/titleix/help/campus-security/, or a paper copy may be obtained upon request from the respective UH Campus Security or Administrative Services Office.
In accordance with Article 10 of the unit 08 collective bargaining agreement, bargaining unit members receive priority consideration for APT job vacancies. As a result, external or non BU 08 applicants may not be considered for some APT vacancies. BU 08 members with re-employment rights or priority status are responsible for informing the hiring unit of their status.
Accommodation Request: The University of Hawai'i complies with the provisions of the Americans with Disabilities Act (ADA). Applicants requiring a reasonable accommodation for any part of the application and hiring process should contact the EEO coordinator directly. Determination on requests for reasonable accommodation will be made on a case-by-case basis. For further information, please refer to the following link: https://www.hawaii.edu/offices/eeo/accommodation-request/
Description
Title: Administrative Officer
Position Number: 0097754T
Hiring Unit: RES & DEAN OF GRAD DIV, SCH O&ES&T, HAW INST OF MAR BIO
Location: UH at Manoa
Date Posted: 11/09/26
Closing Date: 11/30/26
Band: B
Salary: salary schedules and placement information
Full Time/Part Time: Full-time
Month: 11-month
Temporary/Permanent: Temporary
Other Conditions: Continuation subject to availability of funds, satisfactory performance, and program needs.
Duties and Responsibilities
1. *Coordinates day-to-day pre-award and post-award grants administration for assigned Principal Investigators and extramural projects.
2. *Guides and assist faculty and staff in budget development and document submission through myGRANT ensuring that proposed budget conform to applicable rules, regulations, policies, and procedures.
3. *Reviews all grant proposals, budgets and justifications to ensure compliance with funding and oversight agency rules and regulations; approves if appropriate.
4. *Monitors routine project financial operations, expenditure controls, and baseline budget tracking for assigned extramural grants.
5. *Reviews and approves procurement, personnel, travel, and disbursement transactions for allowability, allocability, reasonableness, and availability of funds using UH Systems (example: KFS and RCUH).
6. *Monitors account end dates, unexpended balances and encumbrances, coordinates account extensions, closeouts, and corrective entries.
7. *Applies federal, state, university, and sponsored agreement terms and guidelines to daily financial operations.
8. *Exercises fiscal signing authority up to $10,000 for standard operational purchases.
9. *Provides accurate and timely monthly budget projection reports of account status to assigned principal investigators.
10. *Prepares budget and expenditure statement for principal investigator regularly and reviews monthly expenditure reports to more efficiently administer the grant and avoid potential deficit situations.
11. *Monitors account end dates, and account balances. Works with assigned principal investigator to take appropriate action to terminate or extend accounts.
12. *Reviews and approves personnel appointment forms ensuring compliance with granting guidelines as well as University policies.
13. *Ensures proper recording of expenditures and encumbrances. Initiates corrective action for erroneous entries.
14. *Researches and applies standard terms and conditions of sponsored agreements to ensure compliance.
15. *Serves as a point of contact for PIs and staff regarding standard administrative, procurement, and fiscal procedures.
16. *Prepares non-recurring reports, summaries, and routine correspondence for internal review.
17. *Recommends operational improvements to internal procedures to improve efficiency.
18. *Participates on special committees or workgroups to assist with unit financial planning and reporting.
19. Performs other duties as assigned.
- Denotes essential functions
Minimum Qualifications
1. Possession of a baccalaureate degree in Business, Accounting, Finance or related field and 3 year(s) of progressively responsible professional experience with responsibilities for fiscal and/or contracts/grants administration; or any equivalent combination of education and/or professional work experience which provides the required education, knowledge, skills and abilities indicated.
2. Considerable working knowledge of principles, practices and techniques in the area of fiscal and/or contracts/grants administration as demonstrated by the broad knowledge of the full range of pertinent standard and evolving concepts, principles and methodologies.
3. Considerable working knowledge and understanding of applicable federal and state laws, rules, regulations and theories and systems associated with fiscal and/or contracts/grants administration.
4. Demonstrated ability to resolve wide ranging complex problems through the use of creative reasoning and logic to accurately determine the cause of the problems and the resolution of the problems in an effective, innovative and timely manner.
5. Demonstrated ability to interpret and present information and ideas clearly and accurately in writing, verbally and by preparation of reports and other materials.
6. Demonstrated ability to establish and maintain effective working relationships with internal and external organizations, groups, team leaders and members, and individuals.
7. Demonstrated ability to operate a personal computer and apply word processing software.
8. If applicable, for supervisory work, demonstrated ability to lead subordinates, manage work priorities and projects, and manage employee relations.
9. Demonstrated ability to analyze, interpret, & use sound logic & judgment when applying administrative policies and procedures.
10. Demonstrated ability to prioritize and organize workload to meet scheduled deadlines.
11. Knowledge of accepted governmental accounting principles, techniques and fund accounting systems.
12. Knowledge of the principles and practices of federal and state fund administration.
13. Ability to analyze financial statements and statistical reports, discern trends, and apply analytical techniques.
14. Familiarity with spreadsheet and word processing applications such as Microsoft Excel and Word.
Desirable Qualifications
1. Familiarity with the UH and RCUH accounting, procurement, and personnel systems.
2. Knowledge of administrative practices of the University and/or other institutions of higher education.
To Apply:
Note: If you have not applied for a position before using NeoGov, you will need to create an account.
Applicants must submit the following: (1) cover letter indicating how you satisfy the minimum and desirable qualifications; (2) resume; (3) names and contact information of 3 professional references; and (4) copies of transcripts with confidential identifiable information (i.e. social security number, birth date, etc.) redacted are acceptable, but official transcripts will be required at the time of hire. Please do not include any self-identifying photos. Diplomas will not be accepted. All requested documents/information will become the property of the University.
Note: Complete applications and required document attachments must be submitted before close of vacancy. Failure to submit all required documents and reference information shall deem an application to be incomplete. Incomplete applications will not be reviewed by the hiring committee.
Inquiries: Edwin Payuan; 808-236-7404; epayuan@hawaii.edu
Please refer to "Admin Officer Pos 0097754T" when making inquiries.
EEO, Clery Act, ADA
The University of Hawai'i is an Equal Opportunity Institution and is committed to a policy of nondiscrimination in employment, including on the basis of veteran and disability status. For more information, visit: https://www.hawaii.edu/offices/eeo/policies/
Employment is contingent on satisfying employment eligibility verification requirements of the Immigration Reform and Control Act of 1986; reference checks of previous employers; and for certain positions, criminal history record checks.
In accordance with the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, annual campus crime statistics for the University of Hawai'i may be viewed at: https://www.hawaii.edu/titleix/help/campus-security/, or a paper copy may be obtained upon request from the respective UH Campus Security or Administrative Services Office.
In accordance with Article 10 of the unit 08 collective bargaining agreement, bargaining unit members receive priority consideration for APT job vacancies. As a result, external or non BU 08 applicants may not be considered for some APT vacancies. BU 08 members with re-employment rights or priority status are responsible for informing the hiring unit of their status.
Accommodation Request: The University of Hawai'i complies with the provisions of the Americans with Disabilities Act (ADA). Applicants requiring a reasonable accommodation for any part of the application and hiring process should contact the EEO coordinator directly. Determination on requests for reasonable accommodation will be made on a case-by-case basis. For further information, please refer to the following link: https://www.hawaii.edu/offices/eeo/accommodation-request/
See all 35+ Green Card Administrative Officer Jobs
Sign up for free to unlock all listings, filter by visa type, and get alerts for new Green Card Administrative Officer Jobs.
Get Access To All JobsTips for Finding Green Card Sponsorship in Administrative Officer
Match your credentials to EB-2 or EB-3
EB-2 requires an advanced degree or a bachelor's degree plus five years of progressive administrative experience. EB-3 covers bachelor's-degree holders and skilled workers with two or more years of experience. Confirm which category your credentials support before applying to any role.
Look up prevailing wage before negotiating
Your employer's PERM filing must certify a wage at or above the DOL prevailing wage for Administrative Officer roles in the job's location. Use the OFLC Wage Search to find the wage level before you receive an offer, so you can negotiate from an informed position.
Find employers through Migrate Mate by role
Administrative Officer green card sponsorship requires an employer willing to absorb PERM recruitment costs and multi-year filing timelines. Search Migrate Mate by job title to identify companies with verified employment-based green card filing histories, narrowing your outreach to employers already familiar with the process.
Understand the PERM recruitment test requirements
Before DOL certifies PERM, your employer must complete a formal recruitment test showing no qualified U.S. workers are available for the role. This takes months and can delay your priority date. Ask hiring managers directly whether they've run PERM recruitment before and understand what that process involves.
Secure your priority date as early as possible
Your priority date is set when your employer files the PERM application with DOL, not when USCIS approves the I-140. For nationals of high-demand countries, priority-date backlogs can be significant. Starting the PERM process promptly after your offer protects you against additional delays caused by retrogression.
Review your O*NET occupation profile before interviews
PERM filings must accurately describe your Administrative Officer duties and the minimum requirements for the role. Reviewing the O*NET occupation profile for Administrative Services Managers or related titles helps you articulate duties in terms that align with how DOL evaluates PERM applications for this occupation.
Green Card Administrative Officer: Frequently Asked Questions
Can any employer sponsor an Administrative Officer for a green card?
Any U.S. employer with the financial ability to pay the offered wage and the intent to employ you on a permanent, full-time basis can sponsor an Administrative Officer for an EB-2 or EB-3 green card. The employer must complete PERM labor certification with DOL and file an I-140 with USCIS. Smaller employers can and do sponsor, but they must demonstrate financial capacity throughout the process.
How does green card sponsorship differ from H-1B sponsorship for Administrative Officer roles?
H-1B visa provides temporary work authorization, typically in two or three-year increments, with no permanent residency outcome on its own. Green card sponsorship via EB-2 or EB-3 is a permanent commitment requiring PERM labor certification, an approved I-140, and either adjustment of status or consular processing. There's no lottery for employment-based green cards, but per-country backlogs mean nationals of high-demand countries may wait years before a visa number becomes available.
What happens to my green card case if I change employers?
If your I-485 adjustment-of-status application has been pending for 180 days or more and the new job is in the same or a similar occupation, AC21 portability lets you change employers without restarting the process. Your approved I-140's priority date can also be carried over to a new employer's I-140 petition. You'd need to confirm portability eligibility with an immigration attorney before making any move.
How do I find Administrative Officer jobs with green card sponsorship?
Most employers don't advertise green card sponsorship in job postings because PERM rules restrict how they can describe a position publicly. Migrate Mate surfaces employers with verified employment-based green card filing histories for Administrative Officer and related roles, letting you target companies already experienced with the PERM and I-140 process rather than starting with cold outreach.
Does my Administrative Officer job title need to match the PERM filing exactly?
DOL evaluates PERM applications based on the actual duties and minimum requirements of the position, not strictly the job title. The duties and requirements listed in the PERM application must reflect the genuine needs of the role, and they set the floor for what USCIS later reviews in the I-140 stage. Inflating or understating requirements to fit a category can trigger an audit or denial.