Project Administrator Green Card Jobs
Project Administrator roles qualify for EB-2 and EB-3 green card sponsorship through PERM labor certification when the position requires a bachelor's degree in a relevant field such as business administration, construction management, or engineering technology. Employers file the PERM application with DOL before petitioning USCIS, starting your path to permanent residency.
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Get Access To All JobsINTRODUCTION
The Project Administrator reports to the Project Manager and is responsible for office support, accounting administration and reporting necessary to keep project running smoothly. This individual will work in conjunction with the Project team in a very fast paced environment.
Key Responsibilities
- Answer and direct incoming calls, taking messages as necessary
- Maintain filing system (including project directory, master file index and subcontractor index) and office supplies/equipment
- Distribute incoming mail to project staff/division offices and package/distribute outgoing mail
- Assist project staff with project closeout responsibilities, accounting and maintenance of cost reports, assembly of progress reports and maintenance of project management database
- Set up vendor accounts for field office
- Process weekly payroll and assemble monthly pay requests to owner and monthly billings from subcontractors
- Produce manpower summary reports and process new hires
- Track and maintain subcontractor and supplier records
Skills & Qualifications
- 2+ years clerical/administrative experience, preferably in the construction industry
- Payroll experience required
- Excellent computer skills and proficiency with MS Office products (Word, Excel, PowerPoint, etc.)
- Ability to work in a fast-paced office environment, multi-task, meet critical deadlines with an eye for accuracy and attention to detail
- Ability to work with all levels of project staff and organization
- Experience with CMiC software considered a plus
- Geographically mobile and able to relocate within a region
McCarthy is proud to be an equal opportunity employer, including disability and protected veteran status.
NOTICE TO EXTERNAL SEARCH FIRMS: McCarthy’s Talent Acquisition Team is the only authorized representative permitted to engage with external search firms, staffing agencies, or other third-party recruiting partners. McCarthy maintains an Approved Agency List for recruiting partners, which is reviewed and updated annually.
McCarthy will only consider submissions from agencies with a signed fee agreement in place for the current year. McCarthy does not accept unsolicited resumes, candidate submissions, or referrals from agencies that do not meet these requirements.
If a candidate is submitted without an active agreement, McCarthy will have no obligation to pay any fees and reserves the right to contact, engage, interview, or hire such candidate(s) without any financial or other responsibility to the submitting agency. Unsolicited resumes, including those sent directly to hiring managers or other employees, will be considered the property of McCarthy.
INTRODUCTION
The Project Administrator reports to the Project Manager and is responsible for office support, accounting administration and reporting necessary to keep project running smoothly. This individual will work in conjunction with the Project team in a very fast paced environment.
Key Responsibilities
- Answer and direct incoming calls, taking messages as necessary
- Maintain filing system (including project directory, master file index and subcontractor index) and office supplies/equipment
- Distribute incoming mail to project staff/division offices and package/distribute outgoing mail
- Assist project staff with project closeout responsibilities, accounting and maintenance of cost reports, assembly of progress reports and maintenance of project management database
- Set up vendor accounts for field office
- Process weekly payroll and assemble monthly pay requests to owner and monthly billings from subcontractors
- Produce manpower summary reports and process new hires
- Track and maintain subcontractor and supplier records
Skills & Qualifications
- 2+ years clerical/administrative experience, preferably in the construction industry
- Payroll experience required
- Excellent computer skills and proficiency with MS Office products (Word, Excel, PowerPoint, etc.)
- Ability to work in a fast-paced office environment, multi-task, meet critical deadlines with an eye for accuracy and attention to detail
- Ability to work with all levels of project staff and organization
- Experience with CMiC software considered a plus
- Geographically mobile and able to relocate within a region
McCarthy is proud to be an equal opportunity employer, including disability and protected veteran status.
NOTICE TO EXTERNAL SEARCH FIRMS: McCarthy’s Talent Acquisition Team is the only authorized representative permitted to engage with external search firms, staffing agencies, or other third-party recruiting partners. McCarthy maintains an Approved Agency List for recruiting partners, which is reviewed and updated annually.
McCarthy will only consider submissions from agencies with a signed fee agreement in place for the current year. McCarthy does not accept unsolicited resumes, candidate submissions, or referrals from agencies that do not meet these requirements.
If a candidate is submitted without an active agreement, McCarthy will have no obligation to pay any fees and reserves the right to contact, engage, interview, or hire such candidate(s) without any financial or other responsibility to the submitting agency. Unsolicited resumes, including those sent directly to hiring managers or other employees, will be considered the property of McCarthy.
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Get Access To All JobsTips for Finding Green Card Sponsorship as a Project Administrator
Research prevailing wage before negotiating
Your employer must pay at least the DOL prevailing wage for your location and role level. Use the OFLC Wage Search before any offer discussion so you know which wage level applies and can flag mismatches early.
Target employers with active PERM history
Not every company that posts Project Administrator openings has filed PERM applications before. Use Migrate Mate to filter by employers with employment-based green card sponsorship history, so you spend time only on companies already set up for the process.
Clarify specialty occupation framing for EB-2
EB-2 requires the role to normally demand an advanced degree. Project Administrator positions vary widely, so ask whether the employer defines the role as requiring an MBA or equivalent. Without that framing in the job requirements, EB-3 is the realistic path.
Request PERM timeline disclosure upfront
PERM labor certification alone currently takes several months at DOL, followed by I-140 adjudication at USCIS. Ask hiring managers before an offer whether they have in-house immigration counsel and whether they've completed PERM filings for similar roles.
Separate project management certifications strategically
Certifications like PMP are not substitutes for degree requirements in a PERM petition, but they can support your case for a higher DOL wage level classification under O*NET, which determines your prevailing wage and your EB-2 versus EB-3 pathway.
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Find Project Administrator JobsProject Administrator Green Card Sponsorship: Frequently Asked Questions
Does a Project Administrator role qualify for EB-2 or EB-3 green card sponsorship?
Most Project Administrator positions qualify under EB-3 as skilled workers requiring a bachelor's degree in business administration, project management, construction management, or a related field. EB-2 is possible if the employer defines the position as normally requiring an advanced degree and can document that requirement in the PERM application. The classification depends on how the employer frames the job duties and minimum requirements, not just the title.
How does green card sponsorship differ from H-1B sponsorship for this role?
Green card sponsorship through PERM is permanent residency, not a temporary work authorization. Unlike H-1B, there is no annual lottery for EB-3 petitions, and most nationalities outside India and China face no significant priority date backlog at the EB-3 level. The tradeoff is timeline: PERM labor certification, I-140, and adjustment of status or consular processing together typically take two to four years, compared to H-1B's faster but temporary grant.
What does the PERM process look like specifically for Project Administrator roles?
Your employer files ETA Form 9089 with DOL after completing a supervised recruitment campaign to demonstrate no qualified U.S. workers are available. For Project Administrator positions, the employer must define a specific degree requirement tied to the role, not just a preference. DOL reviews whether the wage offered meets the prevailing wage level pulled from the OFLC Wage Search for your occupation and location. USCIS then adjudicates the I-140 immigrant petition once PERM is certified.
How do I find Project Administrator jobs where the employer will sponsor a green card?
Search Migrate Mate to filter Project Administrator openings by employers with documented EB-2 or EB-3 sponsorship history. Many employers post roles without specifying their willingness to sponsor permanent residency, so filtering by sponsorship track record saves significant time. Prioritize employers in construction, engineering, healthcare administration, and large enterprise environments, where PERM filings for administrative roles are more common.
Can I switch employers after my PERM is filed but before I get my green card?
Once your I-140 is approved and you've been in adjustment-of-status proceedings for 180 days or more, portability rules under AC21 allow you to change to a same or similar occupation without losing your priority date. For Project Administrator roles, USCIS looks at whether the new position involves comparable duties and the same broad occupational category. Changing employers before I-140 approval generally requires restarting the PERM process from the beginning.
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