Green Card Project Administrator Jobs
Project Administrator roles qualify for EB-2 and EB-3 green card sponsorship through PERM labor certification when the position requires a bachelor's degree in a relevant field such as business administration, construction management, or engineering technology. Employers file the PERM application with DOL before petitioning USCIS, starting your path to permanent residency.
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We are seeking a highly organized, proactive, and resourceful Project Advisor to provide executive and operational support to Vice Presidents and their extended organizations. This individual will serve as a trusted partner to senior leadership, ensuring seamless business operations, effective communication, and successful execution of key priorities. The ideal candidate thrives in a fast-paced environment, excels at managing competing demands, anticipates needs before they arise, and demonstrates exceptional professionalism, discretion, and sound judgment. Success in this role requires strong relationship-building skills, attention to detail, and the ability to collaborate effectively across all levels of the organization.
Key Responsibilities
Executive Support & Operations
- Provide high-level administrative support to Vice Presidents, ensuring efficient day-to-day operations and alignment of priorities.
- Manage complex executive calendars, including scheduling across multiple time zones, resolving conflicts, and optimizing leaders' time.
- Coordinate internal and external meetings, including agendas, logistics, conference rooms, materials, and follow-up actions.
- Track executive commitments, action items, and deliverables to ensure timely completion.
- Serve as a key point of contact for executives, engaging professionally with senior leaders, employees, customers, and external partners.
- Exercise the highest level of confidentiality when handling sensitive business and personnel information.
Travel & Event Management
- Coordinate complex domestic and international travel arrangements, including itineraries, accommodations, transportation, and expense reporting.
- Plan and manage executive leadership meetings, team meetings, offsite events, and leadership site visits.
- Support local site initiatives, employee programs, Business Resource Group (BRG) activities, and leadership engagement events.
Communication & Project Coordination
- Develop, edit, and format executive presentations, reports, communications, and other business materials.
- Manage special projects and initiatives that support organizational priorities and business objectives.
- Assist with internal communications and programs that enhance employee engagement and the overall associate experience.
- Partner with cross-functional teams and administrative professionals to ensure effective business execution and operational excellence.
- Support office moves, workspace planning, re-stacking efforts, and other site-related projects as needed.
Qualifications
Required Experience & Skills
- 3–5+ years of experience in executive administration, project coordination, communications, or a related field, preferably supporting senior leaders.
- Proven success supporting multiple executives simultaneously in a fast-paced, dynamic environment.
- Demonstrated ability to manage competing priorities, navigate ambiguity, and execute with minimal supervision.
- Strong project coordination and organizational skills, including the ability to analyze information, identify solutions, and recommend actions.
- Exceptional verbal and written communication skills with the ability to influence and build relationships across all levels of the organization.
- Advanced calendar management, meeting coordination, and executive support experience.
- Extensive experience coordinating complex domestic and international travel.
- Advanced proficiency with Microsoft 365 applications, including Outlook, Teams, PowerPoint, Word, Excel, and SharePoint.
- Experience with content management and collaboration platforms; familiarity with Adobe Creative Suite, Vyond, or similar tools is a plus.
- Ability to anticipate needs, solve problems proactively, and maintain a high level of professionalism under pressure.
Personal Attributes
- Positive, collaborative, and customer-focused mindset.
- Highly organized with exceptional attention to detail.
- Resourceful self-starter with strong initiative and follow-through.
- Adaptable and resilient in a rapidly changing environment.
- Strong decision-making, judgment, and problem-solving capabilities.
- Ability to work independently while effectively partnering across teams and functions.
Core Competencies
- Executive Presence and Professionalism
- Strategic Prioritization and Time Management
- Communication and Relationship Building
- Project Coordination and Execution
- Organizational Agility
- Problem Solving and Decision Making
- Confidentiality and Sound Judgment
- Attention to Detail
- Collaboration and Teamwork
- Adaptability and Resilience
Success Profile
The successful candidate will be a trusted business partner who anticipates needs, removes obstacles, drives execution, and enables senior leaders to focus on strategic priorities. They will operate with professionalism, discretion, and confidence while supporting a large, complex organization and fostering a positive employee experience across the business.
Base salary offers for this position may vary based on factors such as location, skills, and relevant experience. Some positions may include additional compensation in the form of bonus, equity or commissions. We offer the following benefits: Medical, Dental, Vision, Life Insurance, Matched Retirement Savings, Wellness Program, Short-and Long-Term Disability, Charitable Contribution Match, Holidays, Personal Days & Vacation, Paid Volunteer Time Off, and more. The compensation for this role is USD $21.92 - USD $40.87 / Hour*
*Actual compensation will not be less than the applicable minimum wage or minimum exempt salary requirement under federal, state and local laws.
A little about ADP: We are a comprehensive global provider of cloud-based human capital management (HCM) solutions that unite HR, payroll, talent, time, tax and benefits administration and a leader in business outsourcing services, analytics, and compliance expertise. We believe our people make all the difference in cultivating a down-to-earth culture that embraces our core values, welcomes ideas, encourages innovation, and values belonging. We've received recognition for our work by many esteemed organizations, learn more at ADP Awards and Recognition.
Diversity, Equity, Inclusion & Equal Employment Opportunity at ADP: ADP is committed to an inclusive, diverse and equitable workplace, and is further committed to providing equal employment opportunities regardless of any protected characteristic including: race, color, genetic information, creed, national origin, religion, sex, affectional or sexual orientation, gender identity or expression, lawful alien status, ancestry, age, marital status, protected veteran status or disability. Hiring decisions are based upon ADP’s operating needs, and applicant merit including, but not limited to, qualifications, experience, ability, availability, cooperation, and job performance.
Ethics at ADP: ADP has a long, proud history of conducting business with the highest ethical standards and full compliance with all applicable laws. We also expect our people to uphold our values with the highest level of integrity and behave in a manner that fosters an honest and respectful workplace. Click https://jobs.adp.com/life-at-adp/ to learn more about ADP’s culture and our full set of values.
Position Summary
We are seeking a highly organized, proactive, and resourceful Project Advisor to provide executive and operational support to Vice Presidents and their extended organizations. This individual will serve as a trusted partner to senior leadership, ensuring seamless business operations, effective communication, and successful execution of key priorities. The ideal candidate thrives in a fast-paced environment, excels at managing competing demands, anticipates needs before they arise, and demonstrates exceptional professionalism, discretion, and sound judgment. Success in this role requires strong relationship-building skills, attention to detail, and the ability to collaborate effectively across all levels of the organization.
Key Responsibilities
Executive Support & Operations
- Provide high-level administrative support to Vice Presidents, ensuring efficient day-to-day operations and alignment of priorities.
- Manage complex executive calendars, including scheduling across multiple time zones, resolving conflicts, and optimizing leaders' time.
- Coordinate internal and external meetings, including agendas, logistics, conference rooms, materials, and follow-up actions.
- Track executive commitments, action items, and deliverables to ensure timely completion.
- Serve as a key point of contact for executives, engaging professionally with senior leaders, employees, customers, and external partners.
- Exercise the highest level of confidentiality when handling sensitive business and personnel information.
Travel & Event Management
- Coordinate complex domestic and international travel arrangements, including itineraries, accommodations, transportation, and expense reporting.
- Plan and manage executive leadership meetings, team meetings, offsite events, and leadership site visits.
- Support local site initiatives, employee programs, Business Resource Group (BRG) activities, and leadership engagement events.
Communication & Project Coordination
- Develop, edit, and format executive presentations, reports, communications, and other business materials.
- Manage special projects and initiatives that support organizational priorities and business objectives.
- Assist with internal communications and programs that enhance employee engagement and the overall associate experience.
- Partner with cross-functional teams and administrative professionals to ensure effective business execution and operational excellence.
- Support office moves, workspace planning, re-stacking efforts, and other site-related projects as needed.
Qualifications
Required Experience & Skills
- 3–5+ years of experience in executive administration, project coordination, communications, or a related field, preferably supporting senior leaders.
- Proven success supporting multiple executives simultaneously in a fast-paced, dynamic environment.
- Demonstrated ability to manage competing priorities, navigate ambiguity, and execute with minimal supervision.
- Strong project coordination and organizational skills, including the ability to analyze information, identify solutions, and recommend actions.
- Exceptional verbal and written communication skills with the ability to influence and build relationships across all levels of the organization.
- Advanced calendar management, meeting coordination, and executive support experience.
- Extensive experience coordinating complex domestic and international travel.
- Advanced proficiency with Microsoft 365 applications, including Outlook, Teams, PowerPoint, Word, Excel, and SharePoint.
- Experience with content management and collaboration platforms; familiarity with Adobe Creative Suite, Vyond, or similar tools is a plus.
- Ability to anticipate needs, solve problems proactively, and maintain a high level of professionalism under pressure.
Personal Attributes
- Positive, collaborative, and customer-focused mindset.
- Highly organized with exceptional attention to detail.
- Resourceful self-starter with strong initiative and follow-through.
- Adaptable and resilient in a rapidly changing environment.
- Strong decision-making, judgment, and problem-solving capabilities.
- Ability to work independently while effectively partnering across teams and functions.
Core Competencies
- Executive Presence and Professionalism
- Strategic Prioritization and Time Management
- Communication and Relationship Building
- Project Coordination and Execution
- Organizational Agility
- Problem Solving and Decision Making
- Confidentiality and Sound Judgment
- Attention to Detail
- Collaboration and Teamwork
- Adaptability and Resilience
Success Profile
The successful candidate will be a trusted business partner who anticipates needs, removes obstacles, drives execution, and enables senior leaders to focus on strategic priorities. They will operate with professionalism, discretion, and confidence while supporting a large, complex organization and fostering a positive employee experience across the business.
Base salary offers for this position may vary based on factors such as location, skills, and relevant experience. Some positions may include additional compensation in the form of bonus, equity or commissions. We offer the following benefits: Medical, Dental, Vision, Life Insurance, Matched Retirement Savings, Wellness Program, Short-and Long-Term Disability, Charitable Contribution Match, Holidays, Personal Days & Vacation, Paid Volunteer Time Off, and more. The compensation for this role is USD $21.92 - USD $40.87 / Hour*
*Actual compensation will not be less than the applicable minimum wage or minimum exempt salary requirement under federal, state and local laws.
A little about ADP: We are a comprehensive global provider of cloud-based human capital management (HCM) solutions that unite HR, payroll, talent, time, tax and benefits administration and a leader in business outsourcing services, analytics, and compliance expertise. We believe our people make all the difference in cultivating a down-to-earth culture that embraces our core values, welcomes ideas, encourages innovation, and values belonging. We've received recognition for our work by many esteemed organizations, learn more at ADP Awards and Recognition.
Diversity, Equity, Inclusion & Equal Employment Opportunity at ADP: ADP is committed to an inclusive, diverse and equitable workplace, and is further committed to providing equal employment opportunities regardless of any protected characteristic including: race, color, genetic information, creed, national origin, religion, sex, affectional or sexual orientation, gender identity or expression, lawful alien status, ancestry, age, marital status, protected veteran status or disability. Hiring decisions are based upon ADP’s operating needs, and applicant merit including, but not limited to, qualifications, experience, ability, availability, cooperation, and job performance.
Ethics at ADP: ADP has a long, proud history of conducting business with the highest ethical standards and full compliance with all applicable laws. We also expect our people to uphold our values with the highest level of integrity and behave in a manner that fosters an honest and respectful workplace. Click https://jobs.adp.com/life-at-adp/ to learn more about ADP’s culture and our full set of values.
See all 590+ Green Card Project Administrator Jobs
Sign up for free to unlock all listings, filter by visa type, and get alerts for new Green Card Project Administrator Jobs.
Get Access To All JobsTips for Finding Green Card Sponsorship as a Project Administrator
Match your degree to the role
PERM requires your credentials to align with the employer's stated minimum requirements. A degree in business administration, construction management, or a related field strengthens your EB-3 case far more than a general qualification with unrelated coursework.
Research prevailing wage before negotiating
Your employer must pay at least the DOL prevailing wage for your location and role level. Use the OFLC Wage Search before any offer discussion so you know which wage level applies and can flag mismatches early.
Target employers with active PERM history
Not every company that posts Project Administrator openings has filed PERM applications before. Use Migrate Mate to filter by employers with employment-based green card sponsorship history, so you spend time only on companies already set up for the process.
Clarify specialty occupation framing for EB-2
EB-2 requires the role to normally demand an advanced degree. Project Administrator positions vary widely, so ask whether the employer defines the role as requiring an MBA or equivalent. Without that framing in the job requirements, EB-3 is the realistic path.
Request PERM timeline disclosure upfront
PERM labor certification alone currently takes several months at DOL, followed by I-140 adjudication at USCIS. Ask hiring managers before an offer whether they have in-house immigration counsel and whether they've completed PERM filings for similar roles.
Separate project management certifications strategically
Certifications like PMP are not substitutes for degree requirements in a PERM petition, but they can support your case for a higher DOL wage level classification under O*NET, which determines your prevailing wage and your EB-2 versus EB-3 pathway.
Green Card Project Administrator: Frequently Asked Questions
Does a Project Administrator role qualify for EB-2 or EB-3 green card sponsorship?
Most Project Administrator positions qualify under EB-3 as skilled workers requiring a bachelor's degree in business administration, project management, construction management, or a related field. EB-2 is possible if the employer defines the position as normally requiring an advanced degree and can document that requirement in the PERM application. The classification depends on how the employer frames the job duties and minimum requirements, not just the title.
How does green card sponsorship differ from H-1B sponsorship for this role?
Green card sponsorship through PERM is permanent residency, not a temporary work authorization. Unlike H-1B visa, there is no annual lottery for EB-3 petitions, and most nationalities outside India and China face no significant priority date backlog at the EB-3 level. The tradeoff is timeline: PERM labor certification, I-140, and adjustment of status or consular processing together typically take two to four years, compared to H-1B's faster but temporary grant.
What does the PERM process look like specifically for Project Administrator roles?
Your employer files ETA Form 9089 with DOL after completing a supervised recruitment campaign to demonstrate no qualified U.S. workers are available. For Project Administrator positions, the employer must define a specific degree requirement tied to the role, not just a preference. DOL reviews whether the wage offered meets the prevailing wage level pulled from the OFLC Wage Search for your occupation and location. USCIS then adjudicates the I-140 immigrant petition once PERM is certified.
How do I find Project Administrator jobs where the employer will sponsor a green card?
Search Migrate Mate to filter Project Administrator openings by employers with documented EB-2 or EB-3 sponsorship history. Many employers post roles without specifying their willingness to sponsor permanent residency, so filtering by sponsorship track record saves significant time. Prioritize employers in construction, engineering, healthcare administration, and large enterprise environments, where PERM filings for administrative roles are more common.
Can I switch employers after my PERM is filed but before I get my green card?
Once your I-140 is approved and you've been in adjustment-of-status proceedings for 180 days or more, portability rules under AC21 allow you to change to a same or similar occupation without losing your priority date. For Project Administrator roles, USCIS looks at whether the new position involves comparable duties and the same broad occupational category. Changing employers before I-140 approval generally requires restarting the PERM process from the beginning.