Green Card Department Administrator Jobs
Department Administrator jobs with green card sponsorship offer foreign professionals a path to lawful permanent residence through EB-2 or EB-3 classification. Employers file PERM labor certification with the DOL before petitioning USCIS, making administrative leadership roles a strong fit for candidates with advanced degrees or substantial operations experience.
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Recruitment/Posting Title Department Administrator Supervisor
Job Category Staff & Executive - Administrative & Support
Department Plant Biology
Overview
Rutgers, The State University of New Jersey, is a leading national research university and the State of New Jersey’s preeminent, comprehensive public institution of higher education. As one of the largest employers in the State of New Jersey, Rutgers University is committed not only to the students and the State that we serve, but also to the faculty and staff who work on our campuses. For two consecutive years, Rutgers is ranked on Forbes’ list of America’s Best Large Employers. Rutgers holds #64 of 500 employers and is the #1 New Jersey employer on the publication’s 2023 list. Rutgers’ commitment to its employees includes maintaining and fostering a safe, diverse, and respectful workplace environment, creating employment opportunities for our nation’s military veterans, and ensuring accessibility and accommodation for individuals with disabilities.
Posting Summary
Rutgers, The State University of New Jersey is seeking a Department Administrator Supervisor for the School of Environmental and Biological Sciences and NJ Agricultural Experiment Station. The Department Administrator Supervisor provides leadership, direction, organization and supervision of personnel and the daily operations and performance of the Department of Plant Biology and the Center for Turfgrass Science, within the School of Environmental & Biological Sciences (SEBS) and NJ Agricultural Experiment Station (NJAES), serving one of the largest and complex academic and research units within the University. Reports to the SEBS Office of Human Resources with a dotted line to the Department Chair for the administrative management of departmental programs to accomplish its mission and goals with a primary focus on personnel operations.
Among the key duties of the position are the following:
- Prioritizes and oversees work of full time employees, resolves conflicts and issues, prepares and implements administrative guidelines and procedures, and facilitates faculty and staff personnel issues and transactions.
- Serves as the first point of contact for the department on all personnel matters within SEBS and NJAES functional communities, and University administrative offices.
- Provides a high level of confidential management. Conducts annual performance reviews for administrative reporting staff.
- Interviews, hires and recommends position reclassifications of administrative support staff, and realignment as required.
- Interprets and executes policy and practices in collaboration with Department Chair for faculty promotions, reappointments, searches adhering to University guidelines and controls.
- Communicates and implements policies and practices addressing the differing needs of the unit’s diverse client population including six off-site locations.
- Ensures accurate and timely processing of requests and actions, and professional, prompt and courteous service for over 200 department employees on and off campus.
- Works with internal and external groups to advance the goals of the department and academic unit, and keeps abreast of best practices, identifying those that are most pertinent to the department and implementing them.
- Serves as liaison and represents department to university administrative offices.
- Works independently with broadly defined work objectives and limited review of overall results.
FLSA Exempt
Grade 05
Salary Details
- Minimum Salary 71447.000
- Mid Range Salary 90435.000
- Maximum Salary 109422.000
Offer Information
The final salary offer may be determined by several factors, including, but not limited to, the candidate’s qualifications, experience, and expertise, and availability of department or grant funds to support the position. We also take into consideration market benchmarks, if and when appropriate, and internal equity to ensure fair compensation relative to the university’s broader compensation structure. We are committed to offering competitive and flexible compensation packages to attract and retain top talent.
Benefits
Rutgers provides a comprehensive benefits package to eligible employees. The specific benefits vary based on the position and may include:
- Medical, prescription drug, and dental coverage
- Paid vacation, holidays, and various leave programs
- Competitive retirement benefits, including defined contribution plans and voluntary tax-deferred savings options
- Employee and dependent educational benefits (when applicable)
- Life insurance coverage
- Employee discount programs
Position Status Full Time
Working Hours 37.5
Standard Hours 37.50
Daily Work Shift Day
Work Arrangement
Consistent with the current application of Rutgers Policy 60.3.22 or the applicable provisions of relevant collective negotiations agreements, this position may be eligible for a hybrid work arrangement. Flexible work arrangements are not permanent, subject to change or discontinuation, and contingent on the employee receiving approval in the FlexWork@RU Application System.
Union Description Admin Assembly (MPSC)
Payroll Designation PeopleSoft
Seniority Unit
Terms of Appointment Staff - 12 month
Position Pension Eligibility ABP
Qualifications
Minimum Education and Experience
Bachelor’s degree in administration, management, or a related field or an equivalent combination of education and/or experience and two years of experience.
Required Knowledge, Skills, and Abilities
- Demonstrated comprehensive knowledge and understanding of personnel management and administrative principles and practices.
- Relevant professional experience in an administrative function.
- Computer literacy and proficiency with MS Office.
- Ability to think critically, problem solve, organize and manage time effectively.
- Excellent communication and organizational skills.
- Ability to multi-task and prioritize daily work.
- A high level of professionalism, sophistication and efficiency is required to handle multi-faceted functions with faculty and staff from many disciplines.
- Comprehensive understanding of the mission, vision, role and goals of the Department, Turfgrass Center, and SEBS/NJAES in accordance with management principles and concepts, applicable regulations, and University policies and procedures.
Preferred Qualifications
- Knowledge of the principles and practices of visa regulations/requirements for the hiring of foreign nationals.
- Knowledge of the concepts, terminology, and implementation of faculty searches, promotions and reappointments in both the tenure and non-tenure track faculty positions.
- A comprehensive understanding of human resource management and office administration.
Equipment Utilized
- Human Capital Management (HCM).
- Rutgers Recruitment, Onboarding and Classification System (ROCS).
- Absence Reporting System (ARS).
- SUNAPSIS Rutgers Global Services.
- RU Marketplace online procurement.
- Journal Entries.
- SEBS NTT faculty Application Management System.
- Lecturer/Co-adjutant online depository.
- Microsoft Teams – SEBS/NJAES Term Appointments.
- Mailman and Office 365 for email listservs.
- Security Technologies Secured workorder database.
- SIMS Roster and Electronic Grading Information System.
- Graduate Program Portal.
Physical Demands and Work Environment
Fast paced environment, handling multiple priorities and requests for immediate action from faculty, staff and students from many disciplines and functions. Organization is large, complex and diversified.
Special Conditions
Posting Details
Posting Number 26ST2141
Posting Open Date 11/10/2026
Special Instructions to Applicants
Regional Campus Rutgers University-New Brunswick
Home Location Campus Cook (RU-New Brunswick)
City New Brunswick
State NJ
Location Details
Pre-employment Screenings
All offers of employment are contingent upon successful completion of all pre-employment screenings.
Immunization Requirements
Under Policy 100.3.1 Immunization Policy for Covered Individuals, if employment will commence during Flu Season, Rutgers University may require certain prospective employees to provide proof that they are vaccinated against Seasonal Influenza for the current Flu Season, unless the University has granted the individual a medical or religious exemption. Additional infection control and safety policies may apply. Prospective employees should speak with their hiring manager to determine which policies apply to the role or position for which they are applying. Failure to provide proof of vaccination for any required vaccines or obtain a medical or religious exemption from the University will result in rescission of a candidate’s offer of employment or disciplinary action up to and including termination.
Equal Employment Opportunity Statement
It is university policy to provide equal employment opportunity to all its employees and applicants for employment regardless of their race, creed, color, national origin, age, ancestry, nationality, marital or domestic partnership or civil union status, sex, pregnancy, gender identity or expression, disability status, liability for military service, protected veteran status, affectional or sexual orientation, atypical cellular or blood trait, genetic information (including the refusal to submit to genetic testing), or any other category protected by law. As an institution, we encourage all qualified applicants to apply. For additional information please see the Non-Discrimination Statement at the following web address: http://uhr.rutgers.edu/non-discrimination-statement
Supplemental Questions
Required fields are indicated with an asterisk (*).
- Do you have a bachelor's degree in administration, management, or a related field or an equivalent combination of education and/or experience and two years of experience?
- Yes
- No
- Do you have experience with recruitment and onboarding employees?
- Yes
- No
Applicant Documents
Required Documents
- Resume/CV
- Cover Letter/Letter of Application
Optional Documents
- List of Professional References (contact Info)
Position Details
Recruitment/Posting Title Department Administrator Supervisor
Job Category Staff & Executive - Administrative & Support
Department Plant Biology
Overview
Rutgers, The State University of New Jersey, is a leading national research university and the State of New Jersey’s preeminent, comprehensive public institution of higher education. As one of the largest employers in the State of New Jersey, Rutgers University is committed not only to the students and the State that we serve, but also to the faculty and staff who work on our campuses. For two consecutive years, Rutgers is ranked on Forbes’ list of America’s Best Large Employers. Rutgers holds #64 of 500 employers and is the #1 New Jersey employer on the publication’s 2023 list. Rutgers’ commitment to its employees includes maintaining and fostering a safe, diverse, and respectful workplace environment, creating employment opportunities for our nation’s military veterans, and ensuring accessibility and accommodation for individuals with disabilities.
Posting Summary
Rutgers, The State University of New Jersey is seeking a Department Administrator Supervisor for the School of Environmental and Biological Sciences and NJ Agricultural Experiment Station. The Department Administrator Supervisor provides leadership, direction, organization and supervision of personnel and the daily operations and performance of the Department of Plant Biology and the Center for Turfgrass Science, within the School of Environmental & Biological Sciences (SEBS) and NJ Agricultural Experiment Station (NJAES), serving one of the largest and complex academic and research units within the University. Reports to the SEBS Office of Human Resources with a dotted line to the Department Chair for the administrative management of departmental programs to accomplish its mission and goals with a primary focus on personnel operations.
Among the key duties of the position are the following:
- Prioritizes and oversees work of full time employees, resolves conflicts and issues, prepares and implements administrative guidelines and procedures, and facilitates faculty and staff personnel issues and transactions.
- Serves as the first point of contact for the department on all personnel matters within SEBS and NJAES functional communities, and University administrative offices.
- Provides a high level of confidential management. Conducts annual performance reviews for administrative reporting staff.
- Interviews, hires and recommends position reclassifications of administrative support staff, and realignment as required.
- Interprets and executes policy and practices in collaboration with Department Chair for faculty promotions, reappointments, searches adhering to University guidelines and controls.
- Communicates and implements policies and practices addressing the differing needs of the unit’s diverse client population including six off-site locations.
- Ensures accurate and timely processing of requests and actions, and professional, prompt and courteous service for over 200 department employees on and off campus.
- Works with internal and external groups to advance the goals of the department and academic unit, and keeps abreast of best practices, identifying those that are most pertinent to the department and implementing them.
- Serves as liaison and represents department to university administrative offices.
- Works independently with broadly defined work objectives and limited review of overall results.
FLSA Exempt
Grade 05
Salary Details
- Minimum Salary 71447.000
- Mid Range Salary 90435.000
- Maximum Salary 109422.000
Offer Information
The final salary offer may be determined by several factors, including, but not limited to, the candidate’s qualifications, experience, and expertise, and availability of department or grant funds to support the position. We also take into consideration market benchmarks, if and when appropriate, and internal equity to ensure fair compensation relative to the university’s broader compensation structure. We are committed to offering competitive and flexible compensation packages to attract and retain top talent.
Benefits
Rutgers provides a comprehensive benefits package to eligible employees. The specific benefits vary based on the position and may include:
- Medical, prescription drug, and dental coverage
- Paid vacation, holidays, and various leave programs
- Competitive retirement benefits, including defined contribution plans and voluntary tax-deferred savings options
- Employee and dependent educational benefits (when applicable)
- Life insurance coverage
- Employee discount programs
Position Status Full Time
Working Hours 37.5
Standard Hours 37.50
Daily Work Shift Day
Work Arrangement
Consistent with the current application of Rutgers Policy 60.3.22 or the applicable provisions of relevant collective negotiations agreements, this position may be eligible for a hybrid work arrangement. Flexible work arrangements are not permanent, subject to change or discontinuation, and contingent on the employee receiving approval in the FlexWork@RU Application System.
Union Description Admin Assembly (MPSC)
Payroll Designation PeopleSoft
Seniority Unit
Terms of Appointment Staff - 12 month
Position Pension Eligibility ABP
Qualifications
Minimum Education and Experience
Bachelor’s degree in administration, management, or a related field or an equivalent combination of education and/or experience and two years of experience.
Required Knowledge, Skills, and Abilities
- Demonstrated comprehensive knowledge and understanding of personnel management and administrative principles and practices.
- Relevant professional experience in an administrative function.
- Computer literacy and proficiency with MS Office.
- Ability to think critically, problem solve, organize and manage time effectively.
- Excellent communication and organizational skills.
- Ability to multi-task and prioritize daily work.
- A high level of professionalism, sophistication and efficiency is required to handle multi-faceted functions with faculty and staff from many disciplines.
- Comprehensive understanding of the mission, vision, role and goals of the Department, Turfgrass Center, and SEBS/NJAES in accordance with management principles and concepts, applicable regulations, and University policies and procedures.
Preferred Qualifications
- Knowledge of the principles and practices of visa regulations/requirements for the hiring of foreign nationals.
- Knowledge of the concepts, terminology, and implementation of faculty searches, promotions and reappointments in both the tenure and non-tenure track faculty positions.
- A comprehensive understanding of human resource management and office administration.
Equipment Utilized
- Human Capital Management (HCM).
- Rutgers Recruitment, Onboarding and Classification System (ROCS).
- Absence Reporting System (ARS).
- SUNAPSIS Rutgers Global Services.
- RU Marketplace online procurement.
- Journal Entries.
- SEBS NTT faculty Application Management System.
- Lecturer/Co-adjutant online depository.
- Microsoft Teams – SEBS/NJAES Term Appointments.
- Mailman and Office 365 for email listservs.
- Security Technologies Secured workorder database.
- SIMS Roster and Electronic Grading Information System.
- Graduate Program Portal.
Physical Demands and Work Environment
Fast paced environment, handling multiple priorities and requests for immediate action from faculty, staff and students from many disciplines and functions. Organization is large, complex and diversified.
Special Conditions
Posting Details
Posting Number 26ST2141
Posting Open Date 11/10/2026
Special Instructions to Applicants
Regional Campus Rutgers University-New Brunswick
Home Location Campus Cook (RU-New Brunswick)
City New Brunswick
State NJ
Location Details
Pre-employment Screenings
All offers of employment are contingent upon successful completion of all pre-employment screenings.
Immunization Requirements
Under Policy 100.3.1 Immunization Policy for Covered Individuals, if employment will commence during Flu Season, Rutgers University may require certain prospective employees to provide proof that they are vaccinated against Seasonal Influenza for the current Flu Season, unless the University has granted the individual a medical or religious exemption. Additional infection control and safety policies may apply. Prospective employees should speak with their hiring manager to determine which policies apply to the role or position for which they are applying. Failure to provide proof of vaccination for any required vaccines or obtain a medical or religious exemption from the University will result in rescission of a candidate’s offer of employment or disciplinary action up to and including termination.
Equal Employment Opportunity Statement
It is university policy to provide equal employment opportunity to all its employees and applicants for employment regardless of their race, creed, color, national origin, age, ancestry, nationality, marital or domestic partnership or civil union status, sex, pregnancy, gender identity or expression, disability status, liability for military service, protected veteran status, affectional or sexual orientation, atypical cellular or blood trait, genetic information (including the refusal to submit to genetic testing), or any other category protected by law. As an institution, we encourage all qualified applicants to apply. For additional information please see the Non-Discrimination Statement at the following web address: http://uhr.rutgers.edu/non-discrimination-statement
Supplemental Questions
Required fields are indicated with an asterisk (*).
- Do you have a bachelor's degree in administration, management, or a related field or an equivalent combination of education and/or experience and two years of experience?
- Yes
- No
- Do you have experience with recruitment and onboarding employees?
- Yes
- No
Applicant Documents
Required Documents
- Resume/CV
- Cover Letter/Letter of Application
Optional Documents
- List of Professional References (contact Info)
See all Green Card Department Administrator Jobs
Sign up for free to unlock all listings, filter by visa type, and get alerts for new Green Card Department Administrator Jobs.
Get Access To All JobsTips for Finding Green Card Sponsorship as a Department Administrator
Match your credentials to EB-2 or EB-3
Department Administrator roles can qualify under EB-2 if the position requires an advanced degree or a bachelor's plus five years of progressive experience. If your credentials fall short, EB-3 skilled worker covers roles requiring at least two years of experience.
Search Migrate Mate for verified sponsors
Use Migrate Mate to find employers who have sponsored green cards for Department Administrator roles before. The platform lists U.S. employers with verified employment-based green card filing history, searchable by role and location, so you're targeting companies already familiar with PERM.
Verify prevailing wage before negotiating salary
Your employer's PERM filing must certify they're paying at least the DOL prevailing wage for your role and location. Run the OFLC Wage Search for your SOC code and metro area before accepting an offer so you know the minimum wage tier your employer must commit to.
Secure a job description that survives recruitment
PERM requires your employer to run a formal recruitment test proving no qualified U.S. workers are available. The posted job description must reflect your actual duties precisely. Vague or inflated requirements can trigger a DOL audit, stalling your case by a year or more.
File your I-485 as soon as your priority date is current
Nationals from high-demand countries like India and China face per-country backlogs that can delay adjustment of status for years. Monitor the USCIS Visa Bulletin monthly and file your I-485 the first month your priority date becomes current to avoid losing your place.
Understand AC21 portability before changing employers
Once your I-485 has been pending for 180 days or more, AC21 portability lets you switch to a new Department Administrator role in the same or similar occupation without restarting the green card process from scratch, as long as the underlying I-140 was approved.
Green Card Department Administrator: Frequently Asked Questions
Which green card category fits a Department Administrator role?
Most Department Administrator positions qualify under EB-2 if the employer requires an advanced degree or a bachelor's degree combined with five or more years of progressive administrative experience. Roles that require only a bachelor's degree or two or more years of relevant experience fall under EB-3 skilled worker. Your employer determines the classification based on the genuine minimum requirements of the position.
How is green card sponsorship different from H-1B sponsorship for this role?
H-1B visa is a temporary nonimmigrant status tied to a specific employer, subject to an annual lottery, and valid for up to six years without a green card filed. Green card sponsorship through EB-2 or EB-3 leads to lawful permanent residence. The process requires PERM labor certification filed with the DOL, an approved I-140 petition, and either adjustment of status or consular processing. There is no lottery, but per-country backlogs apply.
What does the PERM labor certification process involve for Department Administrator jobs?
Your employer files the PERM application with the DOL after completing a prevailing wage determination and a formal recruitment test demonstrating no qualified U.S. workers are available for the role. The job description, minimum requirements, and offered wage are all reviewed. DOL can audit or deny the application, so the job duties and requirements in the posting must accurately reflect what the role actually demands.
How do I find Department Administrator jobs with green card sponsorship?
Migrate Mate lists U.S. employers with verified employment-based green card filing history for administrative roles, searchable by location and job title. Targeting employers who have completed PERM filings before reduces the risk of sponsors who are unfamiliar with the process or reluctant to commit to the multi-year timeline that employment-based green card sponsorship requires.
Can I change employers while my Department Administrator green card is pending?
Yes, under AC21 job portability, once your I-485 has been pending for 180 days or more and your original I-140 was approved, you can move to a new employer in the same or a similar occupation without restarting the process. Your priority date from the original approved I-140 can also carry over to a new employer's petition, preserving your place in the queue.