H-1B Visa Clinical Applications Specialist Jobs
Clinical Applications Specialists sit squarely within H-1B visa specialty occupation territory: the role requires a bachelor's degree in a clinical, biomedical, or life sciences field, and medical device and diagnostics companies sponsor H-1B petitions for it regularly. Knowing which employers have active LCA filings for this title puts you ahead of the field.
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The Clinical Application Specialist, Revenue Cycle/Scheduling reports to the Clinical Application Manager, Revenue Cycle/Scheduling and is responsible for supporting, maintaining, and upgrading the key medical applications, modules, and their dependencies at the clinic. The role provides support to faculty and students who need assistance with accessing and utilizing the applications.
The Clinical Application Specialist will assist with coordinating all issues that arise during the project for their application areas and must be knowledgeable about the organization's policies, procedures, and business operations. The incumbent will leverage their understanding of the operational practices of scheduling and payer authorization, including nuances of provider schedules within Midwestern University, scheduling practices for certain types of visits, and how these practices relate to the medical record flow for appointments. Provide their expertise in areas that integrate with check-in, registration, benefits, referrals, PCP assignment, and orders. The incumbent is expected to provide their knowledge and understanding in a wide array of integration points including revenue cycle management or billing operations.
Essential Responsibilities
- Assist with the support of the application’s end-users.
- Identify issues that arise in their application area as well as issues that impact other application teams, and work to resolve them.
- Support and guide workflow design, build and test the system, and analyze other technical issues associated with Epic software, or other EHR systems/applications.
- Identify and implement requested changes to the system.
- Serve as a liaison between end users' workflow needs and Epic implementation staff.
- Maintain regular communication with Epic representatives or other EHR vendors, including participating in weekly project team meetings.
- Collaborate with Epic representatives, EHR vendors, MWU leadership, and end users to ensure the system meets the organization's business needs regarding the project deliverables and timeline.
- Develop an understanding of operational needs to set the direction for the organization's workflows by attending site visits and other integrated sessions.
- Participate in training and work with end users.
- Troubleshoot problems and questions.
- Review the status of projects and issues on an ongoing basis with leadership.
- Hold weekly communications with team members to discuss the status of deliverables, shared issues, end-user concerns, budget, and upcoming milestones.
- Maintain and update the different critical medical systems, their different components, dependencies, and modules used throughout the organization.
- Attend meetings with the different department specialties on a weekly or monthly basis.
- Implement changes within the applications or implement and test new systems to meet the needs of the organization or specialty.
- Maintain the different HL7 interfaces. Work with 3rd party vendors to create new medical interfaces or to troubleshoot issues, working with state agencies or lab vendors. Duties involve reviewing medical data, creating labs and their results to ensure they flow correctly into the system.
- Troubleshoot any issues found within the applications, modules, and their dependencies.
- Other duties as assigned.
Certification Requirements:
The Clinical Application Specialist, Revenue Cycle/Scheduling is required to attend Epic training and complete the respective Epic certification in one of the following areas (Welcome & MyChart, Eligibility & Referrals, Benefits, Reimbursement, Charge Routing, Claims & Remittance) within 4-6 months of starting the role. To ensure sufficient cross-training and coverage, each Specialist may be required to become certified in one or more of the listed Epic platforms after receiving their initial certification.
Epic certifications require either in-person (Verona, WI) or virtual classroom training through Epic Systems. Most certifications require the trainee to submit a project and pass an exam. Passing the required certification is a condition of continued employment.
Qualifications
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Must be able to work in a constant state of alertness and safe manner and have regular, predictable, in-person attendance. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
- Technical skills - strives to continuously build knowledge, skills, accuracy, and thoroughness
- Teamwork - contributes to building a positive team spirit
- Must possess excellent oral/written communication skills and the ability to prioritize and complete tasks
- The individual must be able to generate creative solutions and develop innovative approaches
- Must possess excellent project management and organizational skills
Other Qualifications
- Adaptability/flexibility – Demonstrated ability to be flexible with respect to changing end-user business needs.
- Critical thinking – Ability and willingness to see things in an open-minded way and examine an idea or concept from as many angles as possible.
- Dependability – Ability and willingness to take ownership of work activities and ensure that they are completed in an accurate, efficient, and timely manner.
- Initiative – Ability and willingness to recognize assignments or tasks that need to be completed, to seek out additional assignments or tasks, and to help others.
- Listening – Active listening skills, listening attentively to ensure that the intended message has been accurately received, holding responses until the person has finished making their point, and repeating information to ensure accuracy.
- Problem Solving – Ability to proactively seek out solutions by logically examining, and interpreting information from various sources to determine a problem’s cause and develop a course of action to resolve the problem and prevent future occurrences.
Education and/or Experience
Bachelor’s Degree required, preferably in IT or Healthcare related field. 3-5 years of experience working knowledge on Practice Management (PM) and Electronic Health Records (EHR) software applications. Experience working in a clinical setting desired. Prior experience with revenue cycle management or experience with billing operations strongly desired. Working knowledge of HIPAA compliance and other regulatory bodies from an information systems perspective. The ideal candidate will have a strong level of understanding of Practice Management and EMR systems from an office workflow perspective and experience providing face-to-face customer support and strong interpersonal skills. Experience providing technical support and troubleshooting for software and hardware peripherals is essential. This person will work independently at times and function as an integral part of the team. IT certification in Cadence, Prelude, or Resolute is a plus.
Computer Skills
Computer proficiency in MS Office (Word, Excel, Outlook) required. EHR/PM Application experience required. Must have the ability and willingness to learn new software and systems as necessary.
Physical Demands
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
While performing the duties of this job, the employee is occasionally required to reach with hands and arms, stoop, kneel, crouch or crawl and push or pull equipment. The employee is frequently required to stand, walk, sit, use hands to finger, handle or feel, talk, and hear. The employee must occasionally lift and/or move up to ten pounds. Specific vision abilities required by this job include basic close vision.
Work Environment
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The noise level in the work environment is usually moderate with occasional work near moving mechanical parts and occasional risk working near radiation.
Midwestern University is a private, not-for-profit organization that provides graduate and post-graduate education in the health sciences. The University has two campuses, one in Downers Grove, Illinois and the other in Glendale, Arizona. More than 6,000 full-time students are enrolled in graduate programs in osteopathic medicine, dentistry, pharmacy, physician assistant studies, physical therapy, occupational therapy, nurse anesthesia, cardiovascular perfusion, podiatry, optometry, clinical psychology, speech language pathology, biomedical sciences and veterinary medicine. Over 500 full-time faculty members and 400 staff members are dedicated to the education and development of our students in an environment that encourages learning, respect for all members of the health care team, service, interdisciplinary scholarly activity, and personal growth.
We offer a comprehensive benefits package that includes medical, dental, and vision insurance plans as well as life insurance, short/long term disability and pet insurance. We offer flexible spending accounts including healthcare reimbursement and child/dependent care account. We offer a work life balance with competitive time off package including paid holiday’s, sick/flex days, personal days and vacation days. We offer a 403(b) retirement plan, tuition reimbursement, child care subsidy reimbursement program, identity theft protection and an employee assistance program. Wellness is important to us and we offer a wellness facility on-site with a fully equipped fitness facility.
Midwestern University is an Equal Opportunity/Affirmative Action employer that does not discriminate against an employee or applicant based upon race; color; religion; creed; national origin or ancestry; ethnicity; sex (including pregnancy); gender (including gender expressions, gender identity; and sexual orientation); marital status; age; disability; citizenship; past, current, or prospective service in the uniformed services; genetic information; or any other protected class, in accord with all federal, state and local laws and regulations. Midwestern University complies with the Smoke-Free Arizona Act (A.R.S. 36-601.01) and the Smoke Free Illinois Act (410 ILCS 82/). Midwestern University complies with the Illinois Equal Pay Act of 2003 and Arizona Equal Pay Acts.
Summary
The Clinical Application Specialist, Revenue Cycle/Scheduling reports to the Clinical Application Manager, Revenue Cycle/Scheduling and is responsible for supporting, maintaining, and upgrading the key medical applications, modules, and their dependencies at the clinic. The role provides support to faculty and students who need assistance with accessing and utilizing the applications.
The Clinical Application Specialist will assist with coordinating all issues that arise during the project for their application areas and must be knowledgeable about the organization's policies, procedures, and business operations. The incumbent will leverage their understanding of the operational practices of scheduling and payer authorization, including nuances of provider schedules within Midwestern University, scheduling practices for certain types of visits, and how these practices relate to the medical record flow for appointments. Provide their expertise in areas that integrate with check-in, registration, benefits, referrals, PCP assignment, and orders. The incumbent is expected to provide their knowledge and understanding in a wide array of integration points including revenue cycle management or billing operations.
Essential Responsibilities
- Assist with the support of the application’s end-users.
- Identify issues that arise in their application area as well as issues that impact other application teams, and work to resolve them.
- Support and guide workflow design, build and test the system, and analyze other technical issues associated with Epic software, or other EHR systems/applications.
- Identify and implement requested changes to the system.
- Serve as a liaison between end users' workflow needs and Epic implementation staff.
- Maintain regular communication with Epic representatives or other EHR vendors, including participating in weekly project team meetings.
- Collaborate with Epic representatives, EHR vendors, MWU leadership, and end users to ensure the system meets the organization's business needs regarding the project deliverables and timeline.
- Develop an understanding of operational needs to set the direction for the organization's workflows by attending site visits and other integrated sessions.
- Participate in training and work with end users.
- Troubleshoot problems and questions.
- Review the status of projects and issues on an ongoing basis with leadership.
- Hold weekly communications with team members to discuss the status of deliverables, shared issues, end-user concerns, budget, and upcoming milestones.
- Maintain and update the different critical medical systems, their different components, dependencies, and modules used throughout the organization.
- Attend meetings with the different department specialties on a weekly or monthly basis.
- Implement changes within the applications or implement and test new systems to meet the needs of the organization or specialty.
- Maintain the different HL7 interfaces. Work with 3rd party vendors to create new medical interfaces or to troubleshoot issues, working with state agencies or lab vendors. Duties involve reviewing medical data, creating labs and their results to ensure they flow correctly into the system.
- Troubleshoot any issues found within the applications, modules, and their dependencies.
- Other duties as assigned.
Certification Requirements:
The Clinical Application Specialist, Revenue Cycle/Scheduling is required to attend Epic training and complete the respective Epic certification in one of the following areas (Welcome & MyChart, Eligibility & Referrals, Benefits, Reimbursement, Charge Routing, Claims & Remittance) within 4-6 months of starting the role. To ensure sufficient cross-training and coverage, each Specialist may be required to become certified in one or more of the listed Epic platforms after receiving their initial certification.
Epic certifications require either in-person (Verona, WI) or virtual classroom training through Epic Systems. Most certifications require the trainee to submit a project and pass an exam. Passing the required certification is a condition of continued employment.
Qualifications
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Must be able to work in a constant state of alertness and safe manner and have regular, predictable, in-person attendance. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
- Technical skills - strives to continuously build knowledge, skills, accuracy, and thoroughness
- Teamwork - contributes to building a positive team spirit
- Must possess excellent oral/written communication skills and the ability to prioritize and complete tasks
- The individual must be able to generate creative solutions and develop innovative approaches
- Must possess excellent project management and organizational skills
Other Qualifications
- Adaptability/flexibility – Demonstrated ability to be flexible with respect to changing end-user business needs.
- Critical thinking – Ability and willingness to see things in an open-minded way and examine an idea or concept from as many angles as possible.
- Dependability – Ability and willingness to take ownership of work activities and ensure that they are completed in an accurate, efficient, and timely manner.
- Initiative – Ability and willingness to recognize assignments or tasks that need to be completed, to seek out additional assignments or tasks, and to help others.
- Listening – Active listening skills, listening attentively to ensure that the intended message has been accurately received, holding responses until the person has finished making their point, and repeating information to ensure accuracy.
- Problem Solving – Ability to proactively seek out solutions by logically examining, and interpreting information from various sources to determine a problem’s cause and develop a course of action to resolve the problem and prevent future occurrences.
Education and/or Experience
Bachelor’s Degree required, preferably in IT or Healthcare related field. 3-5 years of experience working knowledge on Practice Management (PM) and Electronic Health Records (EHR) software applications. Experience working in a clinical setting desired. Prior experience with revenue cycle management or experience with billing operations strongly desired. Working knowledge of HIPAA compliance and other regulatory bodies from an information systems perspective. The ideal candidate will have a strong level of understanding of Practice Management and EMR systems from an office workflow perspective and experience providing face-to-face customer support and strong interpersonal skills. Experience providing technical support and troubleshooting for software and hardware peripherals is essential. This person will work independently at times and function as an integral part of the team. IT certification in Cadence, Prelude, or Resolute is a plus.
Computer Skills
Computer proficiency in MS Office (Word, Excel, Outlook) required. EHR/PM Application experience required. Must have the ability and willingness to learn new software and systems as necessary.
Physical Demands
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
While performing the duties of this job, the employee is occasionally required to reach with hands and arms, stoop, kneel, crouch or crawl and push or pull equipment. The employee is frequently required to stand, walk, sit, use hands to finger, handle or feel, talk, and hear. The employee must occasionally lift and/or move up to ten pounds. Specific vision abilities required by this job include basic close vision.
Work Environment
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The noise level in the work environment is usually moderate with occasional work near moving mechanical parts and occasional risk working near radiation.
Midwestern University is a private, not-for-profit organization that provides graduate and post-graduate education in the health sciences. The University has two campuses, one in Downers Grove, Illinois and the other in Glendale, Arizona. More than 6,000 full-time students are enrolled in graduate programs in osteopathic medicine, dentistry, pharmacy, physician assistant studies, physical therapy, occupational therapy, nurse anesthesia, cardiovascular perfusion, podiatry, optometry, clinical psychology, speech language pathology, biomedical sciences and veterinary medicine. Over 500 full-time faculty members and 400 staff members are dedicated to the education and development of our students in an environment that encourages learning, respect for all members of the health care team, service, interdisciplinary scholarly activity, and personal growth.
We offer a comprehensive benefits package that includes medical, dental, and vision insurance plans as well as life insurance, short/long term disability and pet insurance. We offer flexible spending accounts including healthcare reimbursement and child/dependent care account. We offer a work life balance with competitive time off package including paid holiday’s, sick/flex days, personal days and vacation days. We offer a 403(b) retirement plan, tuition reimbursement, child care subsidy reimbursement program, identity theft protection and an employee assistance program. Wellness is important to us and we offer a wellness facility on-site with a fully equipped fitness facility.
Midwestern University is an Equal Opportunity/Affirmative Action employer that does not discriminate against an employee or applicant based upon race; color; religion; creed; national origin or ancestry; ethnicity; sex (including pregnancy); gender (including gender expressions, gender identity; and sexual orientation); marital status; age; disability; citizenship; past, current, or prospective service in the uniformed services; genetic information; or any other protected class, in accord with all federal, state and local laws and regulations. Midwestern University complies with the Smoke-Free Arizona Act (A.R.S. 36-601.01) and the Smoke Free Illinois Act (410 ILCS 82/). Midwestern University complies with the Illinois Equal Pay Act of 2003 and Arizona Equal Pay Acts.
See all H-1B Visa Clinical Applications Specialist Jobs
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Get Access To All JobsTips for Finding H-1B Visa Sponsorship as a Clinical Applications Specialist
Align your degree to the specialty occupation definition
USCIS requires your degree field to directly relate to clinical applications work. A biomedical engineering, nursing, or life sciences degree is the clearest fit. If your degree is adjacent, gather employer job postings that explicitly list your field as a requirement.
Target employers with active LCA filings
Use Migrate Mate to filter companies by DOL Labor Condition Application history for Clinical Applications Specialist roles. Employers with recent LCA certifications have already cleared prevailing wage requirements and are actively set up to sponsor H-1B petitions.
Verify prevailing wage level before negotiating your offer
Your H-1B petition is tied to a specific DOL wage level. Run the job title and work location through OFLC Wage Search before salary discussions so you know the minimum the employer must certify. A Level I or II wage filing signals junior positioning, which can affect your petition.
Prioritize device manufacturers over staffing intermediaries
Direct-hire roles at medical device OEMs, diagnostics companies, and hospital systems give you a cleaner H-1B path than contract or staffing arrangements. Third-party placements add end-client approval steps that can complicate the specialty occupation documentation USCIS requires.
Prepare your clinical training records before interviewing
Employers sponsoring H-1B petitions for this role need to document specialty occupation in the I-129 filing. Organize degree transcripts, clinical certifications, and any device-specific training credentials in advance so your employer's attorney can build a strong petition without delays.
Request premium processing once your I-129 is filed
USCIS premium processing guarantees a response within 15 business days. For Clinical Applications Specialists starting a new product launch or territory assignment, this matters: standard processing can run several months and delay your start date significantly.
H-1B Visa Clinical Applications Specialist: Frequently Asked Questions
Does a Clinical Applications Specialist role qualify as a specialty occupation for H-1B purposes?
Yes, provided the employer requires at least a bachelor's degree in a directly related field such as biomedical engineering, clinical laboratory science, nursing, or a related life sciences discipline. Roles that accept any bachelor's degree regardless of field are more likely to face an RFE. The job description needs to specify a field of study, not just a degree level.
Which types of employers sponsor H-1B visas for Clinical Applications Specialists?
Medical device manufacturers, in-vitro diagnostics companies, imaging system vendors, and large hospital networks are the most consistent sponsors for this title. These employers file LCAs with the DOL as part of the H-1B process. Migrate Mate surfaces employers with verified LCA filing history for this role so you can focus your applications on companies already set up to sponsor.
How does the H-1B cap lottery affect Clinical Applications Specialist candidates?
Most Clinical Applications Specialist positions are with for-profit employers, which means your petition goes into the annual H-1B cap lottery. USCIS opens registration each March for the following October 1 start date. If your registration isn't selected, you'll need to either reapply the following year or explore cap-exempt routes through nonprofit hospital systems or university-affiliated medical centers.
Can I transfer my H-1B to a new employer if I change device companies?
Yes. H-1B portability under AC21 lets you start working for a new employer as soon as the new I-129 petition is filed, without waiting for approval, as long as your current H-1B has been approved for at least 180 days. Your new employer files a fresh LCA with the DOL reflecting the new work location and role before submitting the transfer petition.
What documentation should I expect my employer to gather for the H-1B petition?
Your employer's attorney will need your degree transcripts and any clinical or device-specific certifications, a detailed job description establishing specialty occupation, a certified LCA from the DOL showing the prevailing wage, and proof of your current immigration status. If your degree is from outside the U.S., a credential evaluation from a recognized evaluation service will also be required.