H-1B Visa Executive Administrator Jobs
Executive Administrator jobs with H-1B visa sponsorship sit at an important crossroads: employers must demonstrate the role qualifies as a specialty occupation, which turns on degree requirements and the complexity of duties. Roles built around business operations, executive support strategy, and organizational management at a bachelor's-degree level are the ones attracting sponsoring employers.
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Get Access To All JobsINTRODUCTION
Ready to join EVS? We're not just engineers and surveyors; we're the dream team of innovation! With forty-five years of electrifying excellence, we're the pioneers shaping the future of renewable energy. Our dynamic team excels in Civil and Electrical, with expertise in Solar PV & BESS, Power Studies, Transmission, and Substation, as well as Geotechnical, Structural Engineering, and Land Surveying. Rooted in Respect, Integrity, and Humility, we're on a mission to make every project a game-changer. With mentorship, hands-on action, and the wisdom of industry leaders, we're here to build lasting connections and deliver top-tier services. Join the party, let's light up the future!
EXECUTIVE ADMINISTRATOR
Location: Minnetonka, MN | Hybrid
Schedule: Full Time
Salary: $62,000–$80,000 (based on experience)
EVS is looking for an experienced and highly organized Executive Administrative Manager to provide trusted support to senior leadership while overseeing our administrative team and coordinating key office and facilities initiatives. This role works closely with the President, Chairman of the Board, Executive Vice President, and other leaders to keep priorities organized, anticipate needs, and ensure day-to-day operations run smoothly. The ideal candidate brings strong executive presence, sound judgment, exceptional discretion, and the ability to balance competing priorities while leading a service-oriented administrative team.
What You’ll Do
- Provide high-level administrative support to the President, Chairman of the Board, Executive Vice President, and other senior leaders, with a primary focus on supporting the EVP.
- Manage complex executive calendars, scheduling priorities, travel arrangements, meeting logistics, and changing commitments.
- Coordinate leadership and executive meetings, including agendas, presentations, meeting materials, follow-up, and confidential documentation.
- Prepare and manage professional correspondence, reports, presentations, and other sensitive business documents.
- Coordinate client visits, executive outings, hospitality experiences, and external engagements in partnership with Marketing and other departments.
- Anticipate leadership needs, track priorities, and proactively follow through to help keep commitments and initiatives moving forward.
- Supervise and support the Administrative Assistant and Administrative Specialist by setting priorities, coordinating workloads, providing coaching, and encouraging professional development.
- Establish and improve administrative procedures, workflows, and service expectations to create consistency and efficiency across the team.
- Coordinate facilities planning, property management relationships, vendors, maintenance needs, and workplace improvement initiatives.
- Partner with Finance and leadership on administrative and facilities budgets, vendor proposals, purchasing, and significant expenditures.
- Support office construction, renovations, expansions, relocations, and other special projects, ensuring organized communication and timely execution.
- Serve as an escalation point for complex administrative and facilities needs while ensuring routine requests are appropriately delegated.
What You’ll Bring
- Experience providing high-level administrative support to executives or senior leadership, preferably in a professional business environment.
- Previous experience supervising, leading, or mentoring administrative staff.
- Advanced proficiency in Microsoft Office, including Outlook, Word, Excel, PowerPoint, and Teams.
- Strong experience managing complex calendars, executive travel, meeting coordination, and confidential communications.
- Experience preparing executive presentations, reports, correspondence, and meeting materials.
- Familiarity with travel and expense platforms such as Navan, administrative systems, budgeting, purchasing, and vendor coordination.
- Working knowledge of facilities operations, property management, service agreements, and office project coordination.
- Strong organizational skills with the ability to manage competing priorities, anticipate needs, and adapt as business demands change.
- Excellent communication and relationship-building skills, with professionalism and confidence to work with leaders, employees, clients, and external partners.
- Sound judgment, discretion, and the ability to handle sensitive information with a high level of confidentiality.
- A proactive, solutions-oriented approach with a strong sense of ownership, accountability, and follow-through.
WHY EVS
- At EVS, we’re committed to creating a workplace where you’re supported, challenged, and rewarded because we believe people do their best work when they feel valued.
- Join a growing, profitable, multidisciplinary engineering firm with more than 45 years of experience.
- Work closely with company leadership and have a meaningful impact on employee and client experience.
- Be part of a collaborative team that values Respect, Integrity, and Humility.
- Take ownership of administrative operations, improve processes, and help shape how our workplace functions.
- Enjoy opportunities for professional growth, competitive benefits, flexible work options, and a supportive team environment.
Benefits For Full Time Employees
- Health Insurance (Medical through United Healthcare/UMR)
- Dental and Vision Insurance
- STD (Short-Term Disability) and LTD (Long-Term Disability) Insurance
- Life Insurance
- EAP (Employee Assistance Program)
- Paid Time Off
- 401k Match
- Choice Benefit
- Flexible Work Time
- Performance-Based Bonus
- Point-Based Recognition
- Parental Benefits
- Referral Bonus
- Certification Bonus
- Hybrid / Remote Culture
These benefits not only enhance the overall compensation package but also contribute to creating an inviting and supportive work environment. They play a crucial role in attracting and retaining top talent, promoting employee satisfaction, and nurturing a positive company culture that values its employees' well-being and contributions.
EEO STATEMENT
EVS is an Equal Opportunity Employer, and all applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, marital status, gender identity, national origin, disability, or status as a protected veteran.
INTRODUCTION
Ready to join EVS? We're not just engineers and surveyors; we're the dream team of innovation! With forty-five years of electrifying excellence, we're the pioneers shaping the future of renewable energy. Our dynamic team excels in Civil and Electrical, with expertise in Solar PV & BESS, Power Studies, Transmission, and Substation, as well as Geotechnical, Structural Engineering, and Land Surveying. Rooted in Respect, Integrity, and Humility, we're on a mission to make every project a game-changer. With mentorship, hands-on action, and the wisdom of industry leaders, we're here to build lasting connections and deliver top-tier services. Join the party, let's light up the future!
EXECUTIVE ADMINISTRATOR
Location: Minnetonka, MN | Hybrid
Schedule: Full Time
Salary: $62,000–$80,000 (based on experience)
EVS is looking for an experienced and highly organized Executive Administrative Manager to provide trusted support to senior leadership while overseeing our administrative team and coordinating key office and facilities initiatives. This role works closely with the President, Chairman of the Board, Executive Vice President, and other leaders to keep priorities organized, anticipate needs, and ensure day-to-day operations run smoothly. The ideal candidate brings strong executive presence, sound judgment, exceptional discretion, and the ability to balance competing priorities while leading a service-oriented administrative team.
What You’ll Do
- Provide high-level administrative support to the President, Chairman of the Board, Executive Vice President, and other senior leaders, with a primary focus on supporting the EVP.
- Manage complex executive calendars, scheduling priorities, travel arrangements, meeting logistics, and changing commitments.
- Coordinate leadership and executive meetings, including agendas, presentations, meeting materials, follow-up, and confidential documentation.
- Prepare and manage professional correspondence, reports, presentations, and other sensitive business documents.
- Coordinate client visits, executive outings, hospitality experiences, and external engagements in partnership with Marketing and other departments.
- Anticipate leadership needs, track priorities, and proactively follow through to help keep commitments and initiatives moving forward.
- Supervise and support the Administrative Assistant and Administrative Specialist by setting priorities, coordinating workloads, providing coaching, and encouraging professional development.
- Establish and improve administrative procedures, workflows, and service expectations to create consistency and efficiency across the team.
- Coordinate facilities planning, property management relationships, vendors, maintenance needs, and workplace improvement initiatives.
- Partner with Finance and leadership on administrative and facilities budgets, vendor proposals, purchasing, and significant expenditures.
- Support office construction, renovations, expansions, relocations, and other special projects, ensuring organized communication and timely execution.
- Serve as an escalation point for complex administrative and facilities needs while ensuring routine requests are appropriately delegated.
What You’ll Bring
- Experience providing high-level administrative support to executives or senior leadership, preferably in a professional business environment.
- Previous experience supervising, leading, or mentoring administrative staff.
- Advanced proficiency in Microsoft Office, including Outlook, Word, Excel, PowerPoint, and Teams.
- Strong experience managing complex calendars, executive travel, meeting coordination, and confidential communications.
- Experience preparing executive presentations, reports, correspondence, and meeting materials.
- Familiarity with travel and expense platforms such as Navan, administrative systems, budgeting, purchasing, and vendor coordination.
- Working knowledge of facilities operations, property management, service agreements, and office project coordination.
- Strong organizational skills with the ability to manage competing priorities, anticipate needs, and adapt as business demands change.
- Excellent communication and relationship-building skills, with professionalism and confidence to work with leaders, employees, clients, and external partners.
- Sound judgment, discretion, and the ability to handle sensitive information with a high level of confidentiality.
- A proactive, solutions-oriented approach with a strong sense of ownership, accountability, and follow-through.
WHY EVS
- At EVS, we’re committed to creating a workplace where you’re supported, challenged, and rewarded because we believe people do their best work when they feel valued.
- Join a growing, profitable, multidisciplinary engineering firm with more than 45 years of experience.
- Work closely with company leadership and have a meaningful impact on employee and client experience.
- Be part of a collaborative team that values Respect, Integrity, and Humility.
- Take ownership of administrative operations, improve processes, and help shape how our workplace functions.
- Enjoy opportunities for professional growth, competitive benefits, flexible work options, and a supportive team environment.
Benefits For Full Time Employees
- Health Insurance (Medical through United Healthcare/UMR)
- Dental and Vision Insurance
- STD (Short-Term Disability) and LTD (Long-Term Disability) Insurance
- Life Insurance
- EAP (Employee Assistance Program)
- Paid Time Off
- 401k Match
- Choice Benefit
- Flexible Work Time
- Performance-Based Bonus
- Point-Based Recognition
- Parental Benefits
- Referral Bonus
- Certification Bonus
- Hybrid / Remote Culture
These benefits not only enhance the overall compensation package but also contribute to creating an inviting and supportive work environment. They play a crucial role in attracting and retaining top talent, promoting employee satisfaction, and nurturing a positive company culture that values its employees' well-being and contributions.
EEO STATEMENT
EVS is an Equal Opportunity Employer, and all applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, marital status, gender identity, national origin, disability, or status as a protected veteran.
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Get Access To All JobsTips for Finding H-1B Visa Sponsorship as an Executive Administrator
Frame your credentials around specialty occupation
Pull your O*NET occupation profile and map your bachelor's degree field directly to the administrative and organizational management duties in the job description. USCIS evaluates the degree-to-role connection, so a business administration, organizational management, or communications degree carries more weight than a general liberal arts credential.
Verify prevailing wage before negotiating your offer
Run your target city and job title through the OFLC Wage Search before salary discussions begin. Your employer's LCA must certify wages at or above the prevailing wage level, so knowing the threshold lets you confirm an offer is LCA-compliant and avoids surprises during the DOL filing stage.
Target employers with active H-1B LCA filing history
Use Migrate Mate to find employers who have certified LCAs for administrative and executive support roles. Employers with a documented sponsorship track record have established internal HR processes, which shortens your path from offer letter to filed I-129 petition.
Confirm each worksite gets its own certified LCA
If your Executive Administrator role involves working across multiple office locations, each worksite requires a separately certified LCA before you can legally work there. Raise this with your employer's HR or immigration counsel early, especially for hybrid arrangements where your home address differs from the primary worksite.
Prepare a duty-specific role justification memo
Many Executive Administrator roles face USCIS Requests for Evidence challenging specialty occupation status. Draft a clear written summary connecting your specific duties to your degree field before the I-129 is filed. Your employer's attorney will use this to build the stronger evidentiary record upfront.
Account for cap timing when accepting an offer
If you're not already in H-1B visa status or at a cap-exempt employer, the H-1B cap and its selection rules have changed recently, affecting when your employment can begin. Confirm with your employer whether they'll file for the next available cap cycle and what your start date timeline realistically looks like under current USCIS rules.
H-1B Visa Executive Administrator: Frequently Asked Questions
Does an Executive Administrator role qualify as an H-1B specialty occupation?
It depends on how the employer structures the position. When the role requires at least a bachelor's degree in a directly related field, such as business administration, organizational management, or a related discipline, and the duties involve complex decision-making, strategic coordination, or executive-level operations management, USCIS is more likely to approve specialty occupation status. Generic clerical or administrative support duties that don't require degree-specific knowledge do not qualify automatically, so the job description and employer documentation are critical.
How can I find employers who have sponsored H-1B visas for Executive Administrator roles?
Migrate Mate shows employers with verified H-1B LCA filing history, searchable by role and location. This lets you focus your applications on organizations that have already navigated the sponsorship process for administrative positions, rather than approaching employers who may be unfamiliar with the LCA certification and I-129 petition requirements specific to this role type.
What documents should I prepare before asking an employer to sponsor my H-1B?
Gather your academic transcripts and degree certificates, a detailed resume that maps each duty to your degree field, and any professional certifications relevant to executive administration. If your degree is from outside the U.S., get a credential evaluation from a NACES-member evaluator. USCIS reviews the degree-to-duties connection closely for administrative roles, so having a clear written narrative ready helps your employer's attorney build the petition efficiently.
How long does H-1B status last for an Executive Administrator position?
H-1B status is initially approved for up to three years and can be extended for a total maximum of six years. Beyond six years, extensions are only available if you have an approved I-140 immigrant petition or a PERM labor certification that has been pending for at least 365 days, allowing you to remain in H-1B status while pursuing permanent residence.
Can my employer use a single LCA if I work at multiple office locations?
No. Each worksite where you perform work requires its own certified LCA filed with DOL before you begin working there. This is a common compliance gap for Executive Administrator roles, particularly in hybrid or multi-campus environments. Your employer must certify the correct prevailing wage for each location separately, and working at an unlisted worksite before LCA certification is a compliance violation.