H-1B Visa Executive Office Manager Jobs
H-1B visa jobs for Executive Office Managers require employers to demonstrate the role meets specialty occupation standards, typically through a business or public administration degree requirement. Sponsoring companies must file a certified LCA before your I-129 petition, locking in your worksite location and prevailing wage level.
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Get Access To All JobsJob Title:
Executive Office Manager
Exemption: Non-exempt
WORK SCHEDULE:
Work Schedule: Hybrid work arrangement with at least three days per week on-site.
BUDGETED SALARY:
Budgeted salary: $44.84-$65.44/hr
SCHOOL/UNIT DESCRIPTION:
The Stanford Digital Economy Lab (DEL) conducts groundbreaking research on the impact of the digital economy. We bring together an interdisciplinary group of passionate researchers to study how digital technologies are transforming work, organizations, and the economy. Our insights are helping companies, policymakers, students, and professionals rise to the challenges and opportunities created by digitization. We believe in the power of human work and that augmenting human capabilities with machine capabilities will lead to the most profitable gains for everyone. The Lab is part of the Stanford Institute for Human-Centered Artificial Intelligence (HAI) and co-sponsored by the Stanford Institute for Economic Policy Research (SIEPR).
Position Summary:
The Executive Office Manager is a key role supporting senior leadership of the Digital Economy Lab. This position will provide complex and diversified administrative support with minimal supervision. Critical to the role is the ability to anticipate the needs of senior leadership and proactively solve problems, independently handling issues. This position will report directly to the Executive Director of DEL and coordinate with other members of the DEL and HAI teams as appropriate to deliver value to DEL’s expanding community and network. This role will also support leadership on gift and grant proposals, reporting, and stewardship, as well as track and support priority projects on behalf of faculty.
This is a two-year fixed term position and may be extended based on programmatic need and funding availability. This position is 100% FTE and benefits eligible. This position will be based on Stanford’s main campus and will be considered for an option of hybrid work arrangement, subject to operational need. For consideration, please submit your resume and cover letter.
Core Duties:
- Act on behalf of the supervisor, department manager, or chair in regards to establishing priorities and identifying and resolving problems that are administrative in nature.
- Research and/or write background information for meetings. Participate in meetings on supervisor’s behalf, inform after the fact.
- Oversee and/or perform duties associated with scheduling, organizing, and operating complex conferences, seminars, and events, including arranging with vendors for services, overseeing the production and distribution of materials, administering logistics, and managing event within budget.
- Compose and draft documents and correspondence for presentations, course handouts, grants, conferences, seminars, and reports; perform substantial research editing and fact checking. Create, maintain, modify, and/or ensure accuracy of content in various unit documents, displays, reports, brochures, social media, and/or websites.
- Plan and schedule calendar(s) without prior consultation, resolve calendaring conflicts, and arrange travel in compliance with unit, university, and sponsor policies.
- Create complex reports and spreadsheets which may utilize specialized software and systems. Make recommendations based on reports.
- Oversee and/or process a variety of complex financial transactions; produce, monitor, and reconcile budget statements; research, identify, and resolve discrepancies. May assist with capital or special equipment requests and/or vendor selection.
- Coordinate complex office moves. Plan and coordinate routine remodeling and renovations.
- Analyze and review material and extract pertinent information for briefing purposes.
Positions at this level also include one or more of the following duties:
- In conjunction with financial lead and/or principal investigator, assist with sponsored project research proposal submissions and post award administration.
- Responsible for leading the administrative functions of a program or unit.
- Perform human resources transactional support and/or faculty affairs support; coordinate or manage the visa process.
- Serve as building coordinator.
- Oversee or supervise day-to-day work of other administrative or support staff, student and/or temporary workers, including scheduling, assigning, and prioritizing workloads, setting appropriate deadlines, reviewing work for quality and timeliness, and providing performance review input.
Minimum Education and Experience
High school diploma and six years of administrative experience, or combination of education and relevant experience.
Knowledge, Skills and Abilities:
- Advanced computer skills and demonstrated experience with office software and email applications.
- Proven success in following through and completing projects.
- Excellent organizational skills and attention to detail.
- Excellent verbal and written communication skills.
- Excellent customer service and interpersonal skills.
- Ability to prioritize, multi-task, and assign work to others.
- Ability to take initiative and ownership of projects.
- Ability to routinely and independently exercise sound judgment in making decisions.
Job Title:
Executive Office Manager
Exemption: Non-exempt
WORK SCHEDULE:
Work Schedule: Hybrid work arrangement with at least three days per week on-site.
BUDGETED SALARY:
Budgeted salary: $44.84-$65.44/hr
SCHOOL/UNIT DESCRIPTION:
The Stanford Digital Economy Lab (DEL) conducts groundbreaking research on the impact of the digital economy. We bring together an interdisciplinary group of passionate researchers to study how digital technologies are transforming work, organizations, and the economy. Our insights are helping companies, policymakers, students, and professionals rise to the challenges and opportunities created by digitization. We believe in the power of human work and that augmenting human capabilities with machine capabilities will lead to the most profitable gains for everyone. The Lab is part of the Stanford Institute for Human-Centered Artificial Intelligence (HAI) and co-sponsored by the Stanford Institute for Economic Policy Research (SIEPR).
Position Summary:
The Executive Office Manager is a key role supporting senior leadership of the Digital Economy Lab. This position will provide complex and diversified administrative support with minimal supervision. Critical to the role is the ability to anticipate the needs of senior leadership and proactively solve problems, independently handling issues. This position will report directly to the Executive Director of DEL and coordinate with other members of the DEL and HAI teams as appropriate to deliver value to DEL’s expanding community and network. This role will also support leadership on gift and grant proposals, reporting, and stewardship, as well as track and support priority projects on behalf of faculty.
This is a two-year fixed term position and may be extended based on programmatic need and funding availability. This position is 100% FTE and benefits eligible. This position will be based on Stanford’s main campus and will be considered for an option of hybrid work arrangement, subject to operational need. For consideration, please submit your resume and cover letter.
Core Duties:
- Act on behalf of the supervisor, department manager, or chair in regards to establishing priorities and identifying and resolving problems that are administrative in nature.
- Research and/or write background information for meetings. Participate in meetings on supervisor’s behalf, inform after the fact.
- Oversee and/or perform duties associated with scheduling, organizing, and operating complex conferences, seminars, and events, including arranging with vendors for services, overseeing the production and distribution of materials, administering logistics, and managing event within budget.
- Compose and draft documents and correspondence for presentations, course handouts, grants, conferences, seminars, and reports; perform substantial research editing and fact checking. Create, maintain, modify, and/or ensure accuracy of content in various unit documents, displays, reports, brochures, social media, and/or websites.
- Plan and schedule calendar(s) without prior consultation, resolve calendaring conflicts, and arrange travel in compliance with unit, university, and sponsor policies.
- Create complex reports and spreadsheets which may utilize specialized software and systems. Make recommendations based on reports.
- Oversee and/or process a variety of complex financial transactions; produce, monitor, and reconcile budget statements; research, identify, and resolve discrepancies. May assist with capital or special equipment requests and/or vendor selection.
- Coordinate complex office moves. Plan and coordinate routine remodeling and renovations.
- Analyze and review material and extract pertinent information for briefing purposes.
Positions at this level also include one or more of the following duties:
- In conjunction with financial lead and/or principal investigator, assist with sponsored project research proposal submissions and post award administration.
- Responsible for leading the administrative functions of a program or unit.
- Perform human resources transactional support and/or faculty affairs support; coordinate or manage the visa process.
- Serve as building coordinator.
- Oversee or supervise day-to-day work of other administrative or support staff, student and/or temporary workers, including scheduling, assigning, and prioritizing workloads, setting appropriate deadlines, reviewing work for quality and timeliness, and providing performance review input.
Minimum Education and Experience
High school diploma and six years of administrative experience, or combination of education and relevant experience.
Knowledge, Skills and Abilities:
- Advanced computer skills and demonstrated experience with office software and email applications.
- Proven success in following through and completing projects.
- Excellent organizational skills and attention to detail.
- Excellent verbal and written communication skills.
- Excellent customer service and interpersonal skills.
- Ability to prioritize, multi-task, and assign work to others.
- Ability to take initiative and ownership of projects.
- Ability to routinely and independently exercise sound judgment in making decisions.
See all H-1B Visa Executive Office Manager Jobs
Sign up for free to unlock all listings, filter by visa type, and get alerts for new H-1B Visa Executive Office Manager Jobs.
Get Access To All JobsTips for Finding H-1B Visa Sponsorship as an Executive Office Manager
Frame your credentials around specialty occupation
Pull up the O*NET profile for Administrative Services Managers and identify the degree-level competencies listed, then align your resume to those functions. USCIS scrutinizes whether an Executive Office Manager role genuinely requires a specific bachelor's degree, so your application materials need to make that case clearly.
Target employers with multi-site LCA filing history
Companies operating across multiple offices file separate LCAs for each worksite, which signals both H-1B visa experience and genuine capacity to sponsor. Search Migrate Mate to find employers with verified H-1B visa LCA filings matched to executive operations roles in your target cities.
Verify prevailing wage tier before accepting offers
Use the OFLC Wage Search to look up the prevailing wage for your SOC code and intended worksite before you receive a formal offer. Your employer's certified LCA must meet that wage floor, and knowing the figure in advance helps you identify whether a compensation package is LCA-compliant.
Distinguish your duties from general management roles
USCIS distinguishes specialty occupation from general office management by looking at whether a specific degree field is a minimum entry requirement. Document your responsibilities in specialized areas like compliance, executive communications, or financial operations to separate the position from clerical or administrative coordinator roles.
Account for I-129 premium processing in your start-date plan
If your employer files with premium processing, USCIS targets a 15 business-day adjudication window, but your worksite LCA must be certified by DOL before the I-129 is submitted. Build at least four to six weeks of buffer between your offer acceptance and your intended start date.
Prepare a degree equivalency package if your credential is foreign
USCIS accepts credential evaluations from approved evaluators when your degree was awarded outside the U.S., but the evaluation must map your qualification to a specific U.S. bachelor's degree field relevant to the role. A generic three-year degree evaluation is not enough if it doesn't name the field of study.
H-1B Visa Executive Office Manager: Frequently Asked Questions
Does an Executive Office Manager role qualify as an H-1B specialty occupation?
It doesn't qualify automatically. USCIS requires the position to mandate a bachelor's degree in a specific field, such as business administration, organizational management, or a related discipline, as a minimum entry requirement. Employers who sponsor Executive Office Manager roles on H-1B typically structure the job description to emphasize specialized functions and document that a general degree or experience alone is insufficient.
What LCA requirements apply if the role involves working at multiple company offices?
Each worksite requires its own certified LCA before work begins at that location. If your Executive Office Manager duties span multiple offices, your employer must file separate LCA certifications with DOL covering each address. A single LCA certified for one office cannot cover unlisted worksites, even temporarily.
How long does H-1B status last for an Executive Office Manager?
H-1B status is initially granted for up to three years and can be extended for an additional three years, reaching a six-year maximum under standard rules. Extensions beyond six years require an approved or pending immigrant visa petition meeting specific DOL and USCIS criteria.
How do I find employers who actively sponsor H-1B visas for executive operations roles?
Migrate Mate lists employers with verified H-1B LCA filing history, searchable by role type and location. Because LCA data is public record, you can identify companies that have previously certified positions at the SOC code for Administrative Services Managers, which is the closest DOL classification for most Executive Office Manager roles.
Can my employer use a staffing agency or third-party placement for my H-1B sponsorship?
USCIS scrutinizes third-party placement arrangements closely for H-1B petitions, requiring the sponsoring employer to demonstrate it controls your day-to-day work. For Executive Office Manager roles, direct employment relationships are significantly easier to document as specialty occupation. If a placement is involved, the actual worksite employer typically needs to co-sign the relationship.