H-1B Visa Operations Assistant Jobs
H-1B visa jobs for Operations Assistant roles exist at employers who structure the position around degree-level duties in business administration, supply chain, or a directly related field. Finding those employers early saves months of back-and-forth. This page surfaces verified H-1B sponsors actively hiring for operations support functions.
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Get Access To All JobsOrganizational Summary:
The College of Arts and Sciences at the University of South Florida is a diverse, research active community of scholars, teachers, creators, and learners who believe that ideas should live both in the classroom and in the world. We bring together the sciences, social sciences, and humanities to tackle real problems through learning that involves doing, including fieldwork on Florida’s coast, work in laboratories, data-focused projects, and storytelling across digital and traditional media. Our faculty are nationally recognized researchers and dedicated mentors who open doors to significant opportunities such as undergraduate research, internships, fellowships, and global experiences. We are especially proud of our vibrant humanities and social sciences, where students connect big questions to real careers through funded experiential learning and projects that engage the community. Rooted in Tampa Bay and connected to global conversations, we see our campus as a living laboratory for studying the environment, society, culture, and technology, and we invite colleagues who share this spirit of curiosity, collaboration, and innovation focused on students to join us.
Position Summary:
The Assistant Director of Advancement Operations and Stewardship provides high-level planning, coordination, stewardship and operational support for the College's advancement program. The position works collaboratively with development leadership, communications and marketing, faculty, staff and university advancement partners to ensure the effective planning and execution of donor engagement and stewardship activities.
The position coordinates both pre- and post-engagement stewardship activities designed to strengthen long-term relationships with donors and prospective donors; reviews donor-facing communications and promotional materials for accuracy, consistency and effectiveness; and supports the planning and implementation of development initiatives, meetings, events and special projects.
Working with a high degree of judgment and initiative, the position anticipates needs, identifies potential challenges, coordinates appropriate resources and works across multiple stakeholders to facilitate timely and seamless execution of advancement activities. The position also manages routine administrative and operational responsibilities essential to the successful functioning of the advancement program.
Strategic Planning & Coordination
- Coordinate advancement initiatives from initial planning through execution and follow-up.
- Anticipate project needs, potential obstacles and competing priorities and proactively coordinate solutions, particularly as they pertain to the Dean’s Student Leadership Society.
- Maintain timelines, deliverables and follow-up activities involving multiple internal and external stakeholders.
- Provide high-level organizational support to advancement leadership for donor strategies, events and special initiatives.
Donor Relations & Stewardship
- Coordinate pre- and post-engagement activities supporting the cultivation and stewardship of donors and prospects.
- Help develop individualized stewardship strategies that strengthen long-term donor relationships.
- Coordinate donor acknowledgments, impact communications, recognition activities and appropriate follow-up.
- Maintain continuity across donor interactions so commitments and next steps are appropriately tracked and executed.
Advancement Communications
- Review donor-facing correspondence, presentations, proposals, invitations, promotional materials and stewardship communications for accuracy, consistency and appropriate messaging.
- Coordinate with communications and marketing colleagues on materials supporting advancement priorities.
- Ensure donor communications reflect institutional priorities and provide a consistent donor experience.
Stakeholder & Relationship Coordination
- Serve as a liaison among advancement staff, college leadership, faculty, communications and marketing, and other university partners.
- Facilitate information flow and follow-up among multiple stakeholders.
- Build effective working relationships that support seamless execution of donor engagement activities.
Advancement Operations
- Manage administrative processes and routine operational responsibilities supporting the advancement program, such as updating endowed faculty position records, expense management, supplies maintenance, coordination of development team meetings, new development officer onboarding schedules, as well as activities tied to the Dean’s Advisory Council and Trailblazers.
- Maintain organized records, schedules, correspondence, briefing materials and project documentation, including biographies for the Dean and Sr. Director of Development.
- Coordinate meetings, donor visits, events and related logistics.
- Handle sensitive donor and advancement information with professionalism and discretion.
Minimum Qualifications:
- Bachelor's Degree
- Two years of professional experience in advancement, donor relations, stewardship, fundraising operations, communications, project coordination, or a related field.
- Degree Equivalency Clause: Four years of direct experience for a bachelor’s degree.
Senate Bill 1310- The Florida Senate is conditional upon meeting all employment eligibility requirements in the U.S.
SB 1310: Substitution of Work Experience for Postsecondary Education Requirements
A public employer may include a postsecondary degree as a baseline requirement only as an alternative to the number of years of direct experience required, not to exceed:
(a) Two years of direct experience for an associate degree;
(b) Four years of direct experience for a bachelor’s degree;
(c) Six years of direct experience for a master’s degree;
(d) Seven years of direct experience for a professional degree; or
(e) Nine years of direct experience for a doctoral degree.
Related work experience may not substitute for any required licensure, certification, or registration required for the position of employment as established by the public employer and indicated in the advertised description of the position of employment.
Minimum Qualifications that require a high school diploma are exempt from SB 1310.
Preferred Qualifications:
- Master's degree in Philanthropy or related field
- Knowledge of donor stewardship and advancement operations practices.
- Strong project management and organizational skills.
- Ability to analyze issues and identify practical solutions.
- Strong written and verbal communication skills.
- Ability to build collaborative relationships across organizational units.
- Proficiency in event coordination, scheduling, and administrative operations.
- Ability to work independently and exercise sound judgment.
The University of South Florida is a top-ranked research university serving approximately 50,000 students from across the globe at campuses in Tampa, St. Petersburg and USF Health. In 2025, U.S. News & World Report recognized USF with its highest overall ranking in university history, as a top 50 public university for the seventh consecutive year and as one of the top 15 best values among all public universities in the nation. U.S. News also ranks the USF Health Morsani College of Medicine in the highest tier, placing it as one of the top 16 medical schools in the nation and inside the top 10 among public universities. USF is a member of the Association of American Universities (AAU), a group that includes only the top 3% of universities in the U.S. With an all-time high of $750 million in research funding in 2025 and as a top 20 public university for producing U.S. patents, USF uses innovation to transform lives and shape a better future. The university generates an annual economic impact of nearly $10 billion for the state of Florida. USF’s Division I athletics teams compete in the American Conference.
Working at USF
With approximately 16,000 employees, the University of South Florida is one of the largest employers in the Tampa Bay area. We are dedicated to cultivating a talented, engaged and driven workforce that strives to be bold. Employees excel in USF‘s rich academic environment, which fosters their development and advancement. In 2025, Forbes recognized USF as one of Florida’s best large employers, ranked No. 1 among the state’s 12 public universities. Our first-class benefits package includes medical, dental and life insurance plans, retirement plan options, employee and dependent tuition programs, generous leave, and hundreds of employee perks and discounts.
About USF
The University of South Florida is a top-ranked research university serving approximately 50,000 students from across the globe at campuses in Tampa, St. Petersburg, Sarasota-Manatee and USF Health. USF is recognized by U.S. News & World Report as a top 50 public university and the best value in Florida. U.S. News also ranks the USF Health Morsani College of Medicine as the No. 1 medical school in Florida and in the highest tier nationwide. USF is a member of the Association of American Universities (AAU), a group that includes only the top 3% of universities in the U.S. With an all-time high of $738 million in research funding in 2024 and as a top 20 public university for producing U.S. patents, USF uses innovation to transform lives and shape a better future. The university generates an annual economic impact of more than $6 billion. USF’s Division I athletics teams compete in the American Athletic Conference.
Compliance and Federal Notices
This position may be subject to a Level 1 or Level 2 criminal background check.
Applicants have rights under Federal Employment Laws:
The University of South Florida is an equal opportunity employer that does not discriminate against any employee or applicant for employment based on any characteristic protected by law. The University maintains programs for protected veterans and individuals with disabilities in accordance with all applicable federal and state laws.
Family and Medical Leave Act (FMLA)
Applicants for USF employment are entitled to request reasonable accommodation(s) in the application process. A request is to be made at least five (5) working days prior to the time the accommodation(s) is needed. Visit the Central Human Resources ADA Accommodations webpage for more information on requesting an accommodation during the application/interview process.
Equal Employment Opportunity
The University of South Florida is an equal opportunity employer that does not discriminate against any employee or applicant for employment based on any characteristic protected by law. The University maintains affirmative action programs for protected veterans and individuals with disabilities in accordance with all applicable federal and state laws. This job description does not constitute an employment contract.
Organizational Summary:
The College of Arts and Sciences at the University of South Florida is a diverse, research active community of scholars, teachers, creators, and learners who believe that ideas should live both in the classroom and in the world. We bring together the sciences, social sciences, and humanities to tackle real problems through learning that involves doing, including fieldwork on Florida’s coast, work in laboratories, data-focused projects, and storytelling across digital and traditional media. Our faculty are nationally recognized researchers and dedicated mentors who open doors to significant opportunities such as undergraduate research, internships, fellowships, and global experiences. We are especially proud of our vibrant humanities and social sciences, where students connect big questions to real careers through funded experiential learning and projects that engage the community. Rooted in Tampa Bay and connected to global conversations, we see our campus as a living laboratory for studying the environment, society, culture, and technology, and we invite colleagues who share this spirit of curiosity, collaboration, and innovation focused on students to join us.
Position Summary:
The Assistant Director of Advancement Operations and Stewardship provides high-level planning, coordination, stewardship and operational support for the College's advancement program. The position works collaboratively with development leadership, communications and marketing, faculty, staff and university advancement partners to ensure the effective planning and execution of donor engagement and stewardship activities.
The position coordinates both pre- and post-engagement stewardship activities designed to strengthen long-term relationships with donors and prospective donors; reviews donor-facing communications and promotional materials for accuracy, consistency and effectiveness; and supports the planning and implementation of development initiatives, meetings, events and special projects.
Working with a high degree of judgment and initiative, the position anticipates needs, identifies potential challenges, coordinates appropriate resources and works across multiple stakeholders to facilitate timely and seamless execution of advancement activities. The position also manages routine administrative and operational responsibilities essential to the successful functioning of the advancement program.
Strategic Planning & Coordination
- Coordinate advancement initiatives from initial planning through execution and follow-up.
- Anticipate project needs, potential obstacles and competing priorities and proactively coordinate solutions, particularly as they pertain to the Dean’s Student Leadership Society.
- Maintain timelines, deliverables and follow-up activities involving multiple internal and external stakeholders.
- Provide high-level organizational support to advancement leadership for donor strategies, events and special initiatives.
Donor Relations & Stewardship
- Coordinate pre- and post-engagement activities supporting the cultivation and stewardship of donors and prospects.
- Help develop individualized stewardship strategies that strengthen long-term donor relationships.
- Coordinate donor acknowledgments, impact communications, recognition activities and appropriate follow-up.
- Maintain continuity across donor interactions so commitments and next steps are appropriately tracked and executed.
Advancement Communications
- Review donor-facing correspondence, presentations, proposals, invitations, promotional materials and stewardship communications for accuracy, consistency and appropriate messaging.
- Coordinate with communications and marketing colleagues on materials supporting advancement priorities.
- Ensure donor communications reflect institutional priorities and provide a consistent donor experience.
Stakeholder & Relationship Coordination
- Serve as a liaison among advancement staff, college leadership, faculty, communications and marketing, and other university partners.
- Facilitate information flow and follow-up among multiple stakeholders.
- Build effective working relationships that support seamless execution of donor engagement activities.
Advancement Operations
- Manage administrative processes and routine operational responsibilities supporting the advancement program, such as updating endowed faculty position records, expense management, supplies maintenance, coordination of development team meetings, new development officer onboarding schedules, as well as activities tied to the Dean’s Advisory Council and Trailblazers.
- Maintain organized records, schedules, correspondence, briefing materials and project documentation, including biographies for the Dean and Sr. Director of Development.
- Coordinate meetings, donor visits, events and related logistics.
- Handle sensitive donor and advancement information with professionalism and discretion.
Minimum Qualifications:
- Bachelor's Degree
- Two years of professional experience in advancement, donor relations, stewardship, fundraising operations, communications, project coordination, or a related field.
- Degree Equivalency Clause: Four years of direct experience for a bachelor’s degree.
Senate Bill 1310- The Florida Senate is conditional upon meeting all employment eligibility requirements in the U.S.
SB 1310: Substitution of Work Experience for Postsecondary Education Requirements
A public employer may include a postsecondary degree as a baseline requirement only as an alternative to the number of years of direct experience required, not to exceed:
(a) Two years of direct experience for an associate degree;
(b) Four years of direct experience for a bachelor’s degree;
(c) Six years of direct experience for a master’s degree;
(d) Seven years of direct experience for a professional degree; or
(e) Nine years of direct experience for a doctoral degree.
Related work experience may not substitute for any required licensure, certification, or registration required for the position of employment as established by the public employer and indicated in the advertised description of the position of employment.
Minimum Qualifications that require a high school diploma are exempt from SB 1310.
Preferred Qualifications:
- Master's degree in Philanthropy or related field
- Knowledge of donor stewardship and advancement operations practices.
- Strong project management and organizational skills.
- Ability to analyze issues and identify practical solutions.
- Strong written and verbal communication skills.
- Ability to build collaborative relationships across organizational units.
- Proficiency in event coordination, scheduling, and administrative operations.
- Ability to work independently and exercise sound judgment.
The University of South Florida is a top-ranked research university serving approximately 50,000 students from across the globe at campuses in Tampa, St. Petersburg and USF Health. In 2025, U.S. News & World Report recognized USF with its highest overall ranking in university history, as a top 50 public university for the seventh consecutive year and as one of the top 15 best values among all public universities in the nation. U.S. News also ranks the USF Health Morsani College of Medicine in the highest tier, placing it as one of the top 16 medical schools in the nation and inside the top 10 among public universities. USF is a member of the Association of American Universities (AAU), a group that includes only the top 3% of universities in the U.S. With an all-time high of $750 million in research funding in 2025 and as a top 20 public university for producing U.S. patents, USF uses innovation to transform lives and shape a better future. The university generates an annual economic impact of nearly $10 billion for the state of Florida. USF’s Division I athletics teams compete in the American Conference.
Working at USF
With approximately 16,000 employees, the University of South Florida is one of the largest employers in the Tampa Bay area. We are dedicated to cultivating a talented, engaged and driven workforce that strives to be bold. Employees excel in USF‘s rich academic environment, which fosters their development and advancement. In 2025, Forbes recognized USF as one of Florida’s best large employers, ranked No. 1 among the state’s 12 public universities. Our first-class benefits package includes medical, dental and life insurance plans, retirement plan options, employee and dependent tuition programs, generous leave, and hundreds of employee perks and discounts.
About USF
The University of South Florida is a top-ranked research university serving approximately 50,000 students from across the globe at campuses in Tampa, St. Petersburg, Sarasota-Manatee and USF Health. USF is recognized by U.S. News & World Report as a top 50 public university and the best value in Florida. U.S. News also ranks the USF Health Morsani College of Medicine as the No. 1 medical school in Florida and in the highest tier nationwide. USF is a member of the Association of American Universities (AAU), a group that includes only the top 3% of universities in the U.S. With an all-time high of $738 million in research funding in 2024 and as a top 20 public university for producing U.S. patents, USF uses innovation to transform lives and shape a better future. The university generates an annual economic impact of more than $6 billion. USF’s Division I athletics teams compete in the American Athletic Conference.
Compliance and Federal Notices
This position may be subject to a Level 1 or Level 2 criminal background check.
Applicants have rights under Federal Employment Laws:
The University of South Florida is an equal opportunity employer that does not discriminate against any employee or applicant for employment based on any characteristic protected by law. The University maintains programs for protected veterans and individuals with disabilities in accordance with all applicable federal and state laws.
Family and Medical Leave Act (FMLA)
Applicants for USF employment are entitled to request reasonable accommodation(s) in the application process. A request is to be made at least five (5) working days prior to the time the accommodation(s) is needed. Visit the Central Human Resources ADA Accommodations webpage for more information on requesting an accommodation during the application/interview process.
Equal Employment Opportunity
The University of South Florida is an equal opportunity employer that does not discriminate against any employee or applicant for employment based on any characteristic protected by law. The University maintains affirmative action programs for protected veterans and individuals with disabilities in accordance with all applicable federal and state laws. This job description does not constitute an employment contract.
See all 272+ H-1B Visa Operations Assistant Jobs
Sign up for free to unlock all listings, filter by visa type, and get alerts for new H-1B Visa Operations Assistant Jobs.
Get Access To All JobsTips for Finding H-1B Visa Sponsorship as an Operations Assistant
Frame your degree for specialty occupation
Pull the O*NET profile for Operations Assistant and map your bachelor's degree field directly to its core duties. USCIS evaluates specialty occupation at the role level, so your credential framing in the petition needs to match the employer's job description precisely.
Target employers with LCA filing history
Search Migrate Mate to find operations employers who have already certified LCAs for this role. Prior LCA activity signals an HR team familiar with the H-1B visa process, which cuts weeks off the offer-to-petition timeline compared with first-time sponsors.
Verify prevailing wage before negotiating salary
Run the OFLC Wage Search for your target metro before you enter any compensation conversation. Your employer must certify a wage at or above the DOL prevailing level for your worksite, so knowing Level I through IV rates gives you a floor to negotiate from, not a ceiling.
Confirm each worksite needs its own LCA
If your operations role involves multiple office locations or client sites, tell your employer upfront. DOL requires a separate certified LCA for each worksite not covered in the original filing. Missing this triggers compliance issues that can jeopardize your status mid-employment.
Use the 60-day grace period strategically
If a layoff or role elimination ends your H-1B employment, you have 60 days to secure a new sponsored offer or change status. Contact operations employers who already hold active LCAs immediately. A company with an existing LCA for your occupation code can file a transfer petition faster.
Prepare a degree equivalency letter early
If your operations credential is a three-year international degree, get a credential evaluation from a NACES-recognized evaluator before you apply. USCIS may request a formal equivalency letter to confirm specialty occupation eligibility, and having it ready prevents an RFE from stalling your petition.
H-1B Visa Operations Assistant: Frequently Asked Questions
Does an Operations Assistant role qualify as an H-1B specialty occupation?
Not automatically. An Operations Assistant position qualifies as a specialty occupation only when the employer structures it to require at least a bachelor's degree in a directly related field such as business administration, supply chain management, or operations management. USCIS evaluates the specific job duties, not the job title. Employers who sponsor H-1B holders for this role typically build the description around degree-level analytical, process improvement, or logistics coordination duties that require specialized knowledge.
How do I find operations employers who actually sponsor H-1B visas?
Search Migrate Mate, which lists employers with verified LCA filing history for operations roles. DOL certifies an LCA before the employer can file an H-1B petition, so LCA records are the most reliable signal that a company has gone through the sponsorship process for a comparable position. Filtering by metro area and role type narrows your list to realistic targets.
What documents should I have ready before an H-1B sponsor asks for them?
Prepare your academic transcripts and diploma, a credential evaluation if your degree is from outside the U.S., your resume with duties mapped to degree-level responsibilities, and your current I-94 arrival record. If you've held prior H-1B status, gather previous approval notices too. Having these ready lets your employer's immigration attorney prepare the I-129 petition without delays caused by document collection.
What happens to my H-1B status if my operations role changes significantly?
A material change in your job duties, worksite, or salary can require an amended I-129 petition before the change takes effect. USCIS treats significant duty shifts, promotions to a different level, or a new location not covered by an existing LCA as qualifying events. Your employer must file the amendment and obtain a new certified LCA for any uncovered worksite. Failing to amend puts your status at risk.
Can my H-1B employer transfer me to a different city without filing anything new?
No. Each worksite where you perform H-1B duties needs its own DOL-certified LCA. If your employer wants to place you at a client site or second office not listed on your original LCA, they must certify a new LCA for that location before you begin working there. Short-term placements have a limited exception under DOL rules, but ongoing assignments at a new worksite always require a separate filing.