H-1B Visa Operations Project Coordinator Jobs
H-1B visa jobs as an Operations Project Coordinator are open to candidates who can demonstrate a bachelor's degree in a directly related field such as business administration, industrial engineering, or operations management. Employers filing H-1B petitions must certify a prevailing wage with DOL and file an I-129 with USCIS, covering an initial three-year status period.
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Get Access To All JobsINTRODUCTION
If you're someone who enjoys staying organized, solving problems, and keeping multiple projects moving, this could be a great next step in your career! Our Drilling Operations Project Coordinator will be a key part of the project team, supporting scheduling, document control, financial tracking, client communication, and coordination of drilling project activities.
ROLE AND RESPONSIBILITIES
Essential Roles and Responsibilities:
- Coordinate document processes and systems to support control and availability of project and client documentation to local office/operations including tracking & routing of documentation.
- Partner with financial analysts/ accountants and the project team to review, track and provide updates on proposal and project status/milestones, project billing, budgets, and timelines/ schedules to ensure contract requirements and management policies are being followed.
- Partner with financial analysts/ accountants and the project team to draft reports, templates, proposals, fee estimates, and change orders for projects.
- Draft communications & documentation and perform updates to systems including TerraNet and CRM.
- Partner with financial analysts/ accountants and the project team to support management of project Work in Progress (WIP), invoicing and Accounts Receivable (AR).
- Schedule/coordinate utility locating services and clearances as needed for projects.
- Perform other engineering support tasks including development of drawings and directives for proposed boring and test pit locations and plans, preparation of boring and test pit logs and coordination of drilling, and field classification of soil and rock samples, as directed.
- Schedule and communicate with the client regarding project report status, delivery schedule, system access.
- Coordinate client opportunities/requests for proposals, task and change orders to offices including providing clarification of key project and client requirements.
- Promote and provide training and coaching to Operations on the use of Terracon client programs and systems.
Document Control
- Provide document control for projects per established processes to ensure adherence to quality standards and project requirements.
- Partner with financial analysts/ accountants and the project team to review project billing activity to ensure compliance with contract requirements and management policies.
- Track and route documents into internal and/or external systems complying with client protocols and requirements.
- Collaborate with local office/operations to complete document compliance of projects, aligned with scope and within schedule.
- Provide a variety of project support related tasks involving document management.
Project Delivery Support
- Assist and support for overall project delivery (cost, schedule, quality, information, contracts) on multiple project assignments.
- Partner with financial analysts/ accountants and the project team to assist with oversight of management and tracking of budgets and schedules.
- Works with client to access and work within external systems, if applicable and required.
- Schedule and communicate with the client regarding project report status and delivery schedule.
- Receive, process and forward client opportunities/requests for proposals and task orders to offices to initiate proposal process or work authorization and follow-up as needed.
- Coordinate proposal/opportunity response with local offices, including coaching them on key client requirements.
- Maintain spreadsheets or other tracking systems regarding status of proposals and projects.
- Assist with updates to TerraNet resource sites and/or CRM with client specific requirements, templates, communication, etc., related to scope, pricing, delivery, quality, as well as maintain and update key client contacts associated with the account.
- Interact with key client contacts as needed or as directed.
- Keep appropriate project team members informed of status, delivery issues, and other areas as needed.
- Maintain updates to project status including timelines and deliverable dates and financial data.
- Works with offices to ensure that client specific requirements are understood and followed.
- Works with offices on change order requests to ensure timely delivery to client and approval.
- Partner with financial analysts/ accountants and the project team to support proposal and project registration setup as needed.
- Work with NAM to develop/maintain any Program Manual or related documents.
- Support project/program leadership with client communication plans.
- Maintain, communicate, and track milestones to project team.
- Support project/program manager with resource management and resource assignment.
Compass Delivery Focus
- Maintains and updates project or program-level Compass, as applicable.
- Provides training and coaching to operational project managers and team members on the use and applicability of Compass to enhance the Client Experience.
- Works directly with Terracon Client Service Managers and/or Client Service Specialists to incorporate and progress the use of Compass, both internally and externally.
General
- Follow safety rules, guidelines, and standards for all projects. Participate in pre-task planning.
BASIC QUALIFICATIONS
- High school diploma and a minimum of 4 years’ related experience.
- Associate or bachelor’s degree in related field preferred.
- Experience with gINT Geotechnical software and AutoCAD LT preferred (if applicable).
- Fluent in Microsoft Office applications.
- A valid driver’s license with acceptable violation history may be required.
COMPENSATION
- Minimum Salary: $29.98
- Maximum Salary: $42.08
The salary range for this position is provided in compliance with all local/state regulations. Terracon considers factors including, but not limited to, the scope and responsibilities of the position, candidate work experience, work location, education/training, key skills, as well as market and business considerations when extending an offer.
About us
Terracon is a 100 percent employee-owned multidiscipline consulting firm comprised of more than 8,000 curious minds focused on solving engineering and technical challenges from more than 200 locations nationwide. Since 1965, Terracon has evolved into a successful multi-discipline firm specializing in environmental, facilities, geotechnical, and materials services. Terracon’s growth is due to our talented employee-owners exceeding expectations in client service and growing their careers with new and exciting opportunities in the marketplace. Terracon was recognized as the #1 firm in Asbestos and Lead Abatement.
Terracon’s vision of “Together, we are best at people” is demonstrated through our excellent compensation and benefits package. Based on eligibility, role and job status, we offer many programs including medical, dental, vision, life insurance, 401(k) plan, paid time off and holidays, education reimbursement, and various bonus programs.
Terracon is an EEO employer. We encourage qualified minority, female, veteran and disabled candidates to apply and be considered for open positions. We do not discriminate against any applicant for employment, or any employee because of race, color, religion, national origin, age, sex, sexual orientation, gender identity, gender, disability, age, or military status.
INTRODUCTION
If you're someone who enjoys staying organized, solving problems, and keeping multiple projects moving, this could be a great next step in your career! Our Drilling Operations Project Coordinator will be a key part of the project team, supporting scheduling, document control, financial tracking, client communication, and coordination of drilling project activities.
ROLE AND RESPONSIBILITIES
Essential Roles and Responsibilities:
- Coordinate document processes and systems to support control and availability of project and client documentation to local office/operations including tracking & routing of documentation.
- Partner with financial analysts/ accountants and the project team to review, track and provide updates on proposal and project status/milestones, project billing, budgets, and timelines/ schedules to ensure contract requirements and management policies are being followed.
- Partner with financial analysts/ accountants and the project team to draft reports, templates, proposals, fee estimates, and change orders for projects.
- Draft communications & documentation and perform updates to systems including TerraNet and CRM.
- Partner with financial analysts/ accountants and the project team to support management of project Work in Progress (WIP), invoicing and Accounts Receivable (AR).
- Schedule/coordinate utility locating services and clearances as needed for projects.
- Perform other engineering support tasks including development of drawings and directives for proposed boring and test pit locations and plans, preparation of boring and test pit logs and coordination of drilling, and field classification of soil and rock samples, as directed.
- Schedule and communicate with the client regarding project report status, delivery schedule, system access.
- Coordinate client opportunities/requests for proposals, task and change orders to offices including providing clarification of key project and client requirements.
- Promote and provide training and coaching to Operations on the use of Terracon client programs and systems.
Document Control
- Provide document control for projects per established processes to ensure adherence to quality standards and project requirements.
- Partner with financial analysts/ accountants and the project team to review project billing activity to ensure compliance with contract requirements and management policies.
- Track and route documents into internal and/or external systems complying with client protocols and requirements.
- Collaborate with local office/operations to complete document compliance of projects, aligned with scope and within schedule.
- Provide a variety of project support related tasks involving document management.
Project Delivery Support
- Assist and support for overall project delivery (cost, schedule, quality, information, contracts) on multiple project assignments.
- Partner with financial analysts/ accountants and the project team to assist with oversight of management and tracking of budgets and schedules.
- Works with client to access and work within external systems, if applicable and required.
- Schedule and communicate with the client regarding project report status and delivery schedule.
- Receive, process and forward client opportunities/requests for proposals and task orders to offices to initiate proposal process or work authorization and follow-up as needed.
- Coordinate proposal/opportunity response with local offices, including coaching them on key client requirements.
- Maintain spreadsheets or other tracking systems regarding status of proposals and projects.
- Assist with updates to TerraNet resource sites and/or CRM with client specific requirements, templates, communication, etc., related to scope, pricing, delivery, quality, as well as maintain and update key client contacts associated with the account.
- Interact with key client contacts as needed or as directed.
- Keep appropriate project team members informed of status, delivery issues, and other areas as needed.
- Maintain updates to project status including timelines and deliverable dates and financial data.
- Works with offices to ensure that client specific requirements are understood and followed.
- Works with offices on change order requests to ensure timely delivery to client and approval.
- Partner with financial analysts/ accountants and the project team to support proposal and project registration setup as needed.
- Work with NAM to develop/maintain any Program Manual or related documents.
- Support project/program leadership with client communication plans.
- Maintain, communicate, and track milestones to project team.
- Support project/program manager with resource management and resource assignment.
Compass Delivery Focus
- Maintains and updates project or program-level Compass, as applicable.
- Provides training and coaching to operational project managers and team members on the use and applicability of Compass to enhance the Client Experience.
- Works directly with Terracon Client Service Managers and/or Client Service Specialists to incorporate and progress the use of Compass, both internally and externally.
General
- Follow safety rules, guidelines, and standards for all projects. Participate in pre-task planning.
BASIC QUALIFICATIONS
- High school diploma and a minimum of 4 years’ related experience.
- Associate or bachelor’s degree in related field preferred.
- Experience with gINT Geotechnical software and AutoCAD LT preferred (if applicable).
- Fluent in Microsoft Office applications.
- A valid driver’s license with acceptable violation history may be required.
COMPENSATION
- Minimum Salary: $29.98
- Maximum Salary: $42.08
The salary range for this position is provided in compliance with all local/state regulations. Terracon considers factors including, but not limited to, the scope and responsibilities of the position, candidate work experience, work location, education/training, key skills, as well as market and business considerations when extending an offer.
About us
Terracon is a 100 percent employee-owned multidiscipline consulting firm comprised of more than 8,000 curious minds focused on solving engineering and technical challenges from more than 200 locations nationwide. Since 1965, Terracon has evolved into a successful multi-discipline firm specializing in environmental, facilities, geotechnical, and materials services. Terracon’s growth is due to our talented employee-owners exceeding expectations in client service and growing their careers with new and exciting opportunities in the marketplace. Terracon was recognized as the #1 firm in Asbestos and Lead Abatement.
Terracon’s vision of “Together, we are best at people” is demonstrated through our excellent compensation and benefits package. Based on eligibility, role and job status, we offer many programs including medical, dental, vision, life insurance, 401(k) plan, paid time off and holidays, education reimbursement, and various bonus programs.
Terracon is an EEO employer. We encourage qualified minority, female, veteran and disabled candidates to apply and be considered for open positions. We do not discriminate against any applicant for employment, or any employee because of race, color, religion, national origin, age, sex, sexual orientation, gender identity, gender, disability, age, or military status.
See all 86+ H-1B Visa Operations Project Coordinator Jobs
Sign up for free to unlock all listings, filter by visa type, and get alerts for new H-1B Visa Operations Project Coordinator Jobs.
Get Access To All JobsTips for Finding H-1B Visa Sponsorship as an Operations Project Coordinator
Frame your degree for specialty occupation
Pull your official transcripts and map your coursework to core operations functions like process improvement, supply chain, or project management. USCIS scrutinizes whether your specific degree field directly relates to the role, not just whether you hold any bachelor's degree.
Search employers using LCA filing history
Target companies that have already certified Labor Condition Applications for operations or project coordinator titles. Migrate Mate surfaces employers with verified H-1B visa LCA filing history by role, so you're focusing your search on sponsors with a proven track record.
Verify prevailing wage tier before negotiating
Use the OFLC Wage Search to look up the prevailing wage for your SOC code and the specific metro area where you'd work. Your offered salary must meet at least Level I, and knowing the tiers before you negotiate prevents an employer from filing an LCA your offer can't support.
Confirm each worksite gets its own LCA
If the role involves managing projects across multiple client sites or office locations, each worksite requires a separately certified LCA. Raise this with the employer's immigration counsel early so the petition covers every location you'll actually work from.
Prepare a duty-specific job description early
Operations Project Coordinator titles vary widely. Work with the hiring manager before the offer stage to document that the role requires degree-level analytical duties, not general administrative coordination. USCIS will evaluate the actual job duties, not just the title.
Plan your timeline around the cap and 60-day rule
If your current status is expiring, factor in the 60-day grace period after your end date and the fact that H-1B cap selection rules have changed recently. Build buffer time into your job search so an offer doesn't arrive after your authorization window closes.
H-1B Visa Operations Project Coordinator: Frequently Asked Questions
Does an Operations Project Coordinator role qualify as a specialty occupation for H-1B purposes?
It can qualify, but only if the employer structures the position around duties that normally require at least a bachelor's degree in a directly related field such as business administration, industrial engineering, or operations management. Titles that mix degree-level analytical work with general administrative tasks can draw a Request for Evidence from USCIS, so the job description needs to be specific about degree-level responsibilities.
Which employers sponsor H-1B visas for Operations Project Coordinator roles?
Sponsors tend to be large manufacturers, logistics companies, consulting firms, and technology companies that run complex internal operations and require structured project oversight. Migrate Mate lists employers with verified H-1B LCA filing history for operations and project coordinator titles, so you can prioritize outreach to companies that have already gone through the sponsorship process for this type of role.
How does the prevailing wage requirement affect an offer for this role?
Before USCIS can approve an H-1B petition, your employer must file a certified LCA with DOL confirming your salary meets the prevailing wage for your SOC code and work location. Use the OFLC Wage Search to look up current wage levels for operations and project management titles in your target metro area before you receive a written offer, since an employer can't lawfully lower the wage once the LCA is filed.
What happens if the Operations Project Coordinator role requires work at multiple client sites?
Each distinct worksite needs its own certified LCA, and USCIS expects the petition to reflect where you'll actually perform work. If you're placed at client locations that weren't listed at filing, the employer needs to file an amended H-1B petition. Raise this scenario with the employer's immigration counsel before the offer is finalized so the petition is structured correctly from the start.
How long does H-1B status last for this type of role, and can it be extended?
H-1B status is initially approved for up to three years and can be extended to a six-year maximum. Extensions beyond six years are possible only if a PERM labor certification or I-140 immigrant petition has been filed and meets specific timing requirements under AC21. If you're targeting roles with long-term sponsorship potential, ask prospective employers whether they support green card sponsorship through the PERM process.