H-1B Visa Program Support Assistant Jobs
Program Support Assistant jobs with H-1B visa sponsorship sit at an important intersection: employers must structure the role around degree-level administrative, coordination, or analytical duties to meet USCIS specialty occupation standards. Federal agencies, research institutions, and large nonprofits file LCAs regularly for these positions, making them a viable H-1B visa pathway when the job description is built correctly.
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Get Access To All JobsINTRODUCTION
The Program Support Assistant Senior job provides quality customer service to patients of all ages, their families, visitors, medical staff, clinicians and co-workers, ensuring that everyone will be treated courteously, quickly and with respect. This position establishes and maintains an environmental control plan, coordinates materials management for the department, assists in monitoring clinic activities and provides supervision of clerical activities.
ROLE AND RESPONSIBILITIES
The Program Support Assistant Senior job performs a variety of clerical tasks involved in preparing, maintaining and processing employee and unit activities, data and records. This position provides administrative and program support to optimize efficiency of the assigned services.
BASIC QUALIFICATIONS
Licensure, Certification, or Registration Requirements for Hire: N/A
Licensure, Certification, or Registration Requirements for continued employment: N/A
Experience REQUIRED:
- Minimum of three (3) years of previous secretarial/administrative work experience in an office setting
- Previous experience with Microsoft Office applications & e-mail/calendaring
Experience PREFERRED:
- Four (4) years of previous secretarial/administrative work experience in an office setting
- Previous experience in a health care setting
Education/training REQUIRED:
- High school diploma or equivalent
Education/training PREFERRED:
- Associate’s Degree in Business, Accounting or related field from an accredited program
Independent action(s) required:
- Act as corporate business agent in delegated areas of responsibility.
- Assist with daily operations by communicating scheduling needs of either team members or patients to the Director; working with team to maximize outpatient or resident scheduling needs (e.g. priority patients or wait-list); and provides necessary data to Director for decision-making.
- Communicate information regarding scheduling to utilize available resources to flex schedules, fill gaps or call in other help.
- Provide administrative support to clinical service team by completing documentation within scope of responsibilities; creating documents and other resources for use by the team; and other special department projects.
- Facilitate work orders and service desk tickets as well as coordination of purchases for assigned clinical areas.
- Orient new team members, affiliates, students and volunteers to general department resources (e.g. locker assignment or computer login process).
- Serve as the timekeeper for the assigned clinical area.
- Assist with data collection that supports processes for team members such as applicant coordination, documentation of orientation, continuing education, in-service and staff development.
- Provide service orientation with respect to support processes.
- Maintain service training materials.
- Provide administrative support as requested for a variety of tasks that support the clinical service area’s ability to deliver care. The tasks could include analysis of fiscal data; participating in weekly rounds to assist in care coordination; conducting family surveys; preparing materials for meetings; or following up on service coordination or delivery issues.
- Participate in hospital-wide committees and initiatives related to safety, service and quality (e.g. Environment of Care committee).
- Able to perform daily activities with minimal supervision.
- Self-directed in the accomplishment of routine activities.
Supervisory responsibilities (if applicable): N/A
ADDITIONAL POSITION REQUIREMENTS
- Works the hours between 7:00 a.m. to 5:30 p.m. Monday through Thursday.
- Hours of work may be adjusted as necessary to meet staffing requirements or in the best interest of the work unit.
AGE SPECIFIC GROUPS SERVED
All
Physical Requirements
Physical:
- Lifting 20-50 lbs.
- Lifting 50-100 lbs.
Activities:
- Prolonged standing
- Prolonged sitting
- Frequent bending
- Walking (distance)
- Climbing (steps, ladder, other)
- Reaching (overhead, extensive, repetitive)
Mental/Sensory:
- Strong recall
- Reasoning
- Problem solving
- Hearing
- Speak clearly
- Write legibly
- Reading
- Logical thinking
Emotional:
- Fast pace environment
- Steady pace
- Able to handle multiple priorities
- Frequent and intense customer interactions
- Noisy environment
- Able to adapt to frequent change
COMPENSATION RANGE
$16.08 - $24.12
Actual salary offers will be based on several key factors to include relevant work experience, credentials, and qualifications.
EEO Employer/Disabled/Protected Veteran
INTRODUCTION
The Program Support Assistant Senior job provides quality customer service to patients of all ages, their families, visitors, medical staff, clinicians and co-workers, ensuring that everyone will be treated courteously, quickly and with respect. This position establishes and maintains an environmental control plan, coordinates materials management for the department, assists in monitoring clinic activities and provides supervision of clerical activities.
ROLE AND RESPONSIBILITIES
The Program Support Assistant Senior job performs a variety of clerical tasks involved in preparing, maintaining and processing employee and unit activities, data and records. This position provides administrative and program support to optimize efficiency of the assigned services.
BASIC QUALIFICATIONS
Licensure, Certification, or Registration Requirements for Hire: N/A
Licensure, Certification, or Registration Requirements for continued employment: N/A
Experience REQUIRED:
- Minimum of three (3) years of previous secretarial/administrative work experience in an office setting
- Previous experience with Microsoft Office applications & e-mail/calendaring
Experience PREFERRED:
- Four (4) years of previous secretarial/administrative work experience in an office setting
- Previous experience in a health care setting
Education/training REQUIRED:
- High school diploma or equivalent
Education/training PREFERRED:
- Associate’s Degree in Business, Accounting or related field from an accredited program
Independent action(s) required:
- Act as corporate business agent in delegated areas of responsibility.
- Assist with daily operations by communicating scheduling needs of either team members or patients to the Director; working with team to maximize outpatient or resident scheduling needs (e.g. priority patients or wait-list); and provides necessary data to Director for decision-making.
- Communicate information regarding scheduling to utilize available resources to flex schedules, fill gaps or call in other help.
- Provide administrative support to clinical service team by completing documentation within scope of responsibilities; creating documents and other resources for use by the team; and other special department projects.
- Facilitate work orders and service desk tickets as well as coordination of purchases for assigned clinical areas.
- Orient new team members, affiliates, students and volunteers to general department resources (e.g. locker assignment or computer login process).
- Serve as the timekeeper for the assigned clinical area.
- Assist with data collection that supports processes for team members such as applicant coordination, documentation of orientation, continuing education, in-service and staff development.
- Provide service orientation with respect to support processes.
- Maintain service training materials.
- Provide administrative support as requested for a variety of tasks that support the clinical service area’s ability to deliver care. The tasks could include analysis of fiscal data; participating in weekly rounds to assist in care coordination; conducting family surveys; preparing materials for meetings; or following up on service coordination or delivery issues.
- Participate in hospital-wide committees and initiatives related to safety, service and quality (e.g. Environment of Care committee).
- Able to perform daily activities with minimal supervision.
- Self-directed in the accomplishment of routine activities.
Supervisory responsibilities (if applicable): N/A
ADDITIONAL POSITION REQUIREMENTS
- Works the hours between 7:00 a.m. to 5:30 p.m. Monday through Thursday.
- Hours of work may be adjusted as necessary to meet staffing requirements or in the best interest of the work unit.
AGE SPECIFIC GROUPS SERVED
All
Physical Requirements
Physical:
- Lifting 20-50 lbs.
- Lifting 50-100 lbs.
Activities:
- Prolonged standing
- Prolonged sitting
- Frequent bending
- Walking (distance)
- Climbing (steps, ladder, other)
- Reaching (overhead, extensive, repetitive)
Mental/Sensory:
- Strong recall
- Reasoning
- Problem solving
- Hearing
- Speak clearly
- Write legibly
- Reading
- Logical thinking
Emotional:
- Fast pace environment
- Steady pace
- Able to handle multiple priorities
- Frequent and intense customer interactions
- Noisy environment
- Able to adapt to frequent change
COMPENSATION RANGE
$16.08 - $24.12
Actual salary offers will be based on several key factors to include relevant work experience, credentials, and qualifications.
EEO Employer/Disabled/Protected Veteran
See all 405+ H-1B Visa Program Support Assistant Jobs
Sign up for free to unlock all listings, filter by visa type, and get alerts for new H-1B Visa Program Support Assistant Jobs.
Get Access To All JobsTips for Finding H-1B Visa Sponsorship as a Program Support Assistant
Verify your degree aligns with duties
Pull the O*NET profile for Program Support Assistant roles and map your degree field directly to listed tasks. USCIS scrutinizes whether a specific bachelor's degree is genuinely required, so your credentials must match the analytical or coordination duties in the job description.
Target agencies with LCA filing history
Use Migrate Mate to search employers with verified H-1B LCA filings for program support and administrative roles. Federal contractors, research institutions, and large nonprofits file most consistently, narrowing your list to employers already comfortable with the sponsorship process.
Request a worksite-specific LCA before accepting
If the role involves multiple office locations or remote work from a different address, confirm your employer will certify a separate LCA for each worksite. DOL requires location-specific certification, and a single LCA filed for the wrong address creates compliance exposure for both you and the employer.
Distinguish program coordination from clerical work
Job descriptions that emphasize scheduling, filing, or reception duties won't support an H-1B specialty occupation claim. Before applying, check whether the posting requires a degree in public administration, healthcare administration, or a related field, not just any bachelor's degree as a general preference.
Benchmark your offered wage against OFLC data
Run the position's Standard Occupational Classification code through the OFLC Wage Search to find the prevailing wage for your specific metro area. Your employer's LCA must certify wages at or above that level, and knowing the floor before negotiations prevents offer letters that USCIS will flag.
Prepare for an RFE with a duties analysis letter
USCIS frequently issues Requests for Evidence on program support petitions questioning specialty occupation status. Ask your employer's immigration counsel to prepare a detailed duties analysis letter alongside the I-129, explaining exactly how each daily responsibility requires a specific bachelor's-level discipline.
H-1B Visa Program Support Assistant: Frequently Asked Questions
Does a Program Support Assistant role qualify as an H-1B specialty occupation?
It depends on how the employer defines and structures the position. When the role requires a bachelor's degree in a specific field such as public administration, healthcare administration, or business administration, and the daily duties involve analytical, coordination, or program management work at a degree-level complexity, USCIS can approve it as a specialty occupation. Clerical or general office support roles without a degree-specific requirement do not qualify.
Which employers commonly sponsor H-1B visas for Program Support Assistant positions?
Federal government contractors, university research offices, healthcare systems, and large nonprofits file LCAs for program support roles most regularly. These organizations tend to have in-house immigration counsel and established H-1B workflows. Migrate Mate shows employers with verified LCA filing history for administrative and program support classifications, so you can focus your search on organizations already familiar with the process.
What happens to my H-1B status if the program I support loses funding?
If your employer terminates your position, your H-1B status ends and you enter a 60-day grace period to find a new sponsoring employer, change to another visa status, or depart the country. That 60-day window is the full grace period USCIS allows, so starting your job search immediately after a layoff notice is essential. Your new employer must file a new I-129 before you begin work.
Can my employer transfer my H-1B to a different office location without refiling?
No. DOL requires a certified LCA for each specific worksite address where you perform H-1B duties. If your employer moves you to a new office, adds a remote worksite in a different metropolitan area, or sends you to a client site outside the original LCA coverage area, a new LCA must be certified and posted before you work there. USCIS may also require an amended I-129 petition depending on whether the change is a material modification.
How long can I work in the U.S. on an H-1B as a Program Support Assistant?
USCIS initially approves H-1B status for up to three years. Your employer can file an extension before that period expires, bringing the total to a six-year maximum. Beyond six years, continued H-1B eligibility generally depends on having an approved immigrant visa petition or a pending labor certification filed in a timely manner. Extensions beyond six years require specific qualifying milestones under immigration law.