H-2A Visa Administrative Assistant Jobs
Administrative Assistant jobs with H-2A visa sponsorship are available through U.S. agricultural employers who need office support staff during planting, harvest, or processing seasons. Your employer must provide free housing and transportation, pay the Adverse Effect Wage Rate, and file a certified job order with DOL before you can start work.
Find H-2A Visa Administrative Assistant JobsOverview
Showing 4 of 6+ Administrative Assistant jobs
See all Administrative Assistant Jobs
Sign up for free to unlock all listings, filter by visa type, and get alerts for new Administrative Assistant roles.
Get Access To All JobsJOB SUMMARY/ESSENTIAL JOB FUNCTIONS:
Under the direction of the Executive Administrative Assistant, the Administrative Associate 3 serves as a key member of the College of Medicine Office of Admissions and provides direct operational support to the Assistant Dean. This position is responsible for coordinating admissions processes, applicant communications, event logistics, financial transactions, and student-facing services that support the recruitment, selection, and matriculation of medical students. This position serves as a primary point of contact for prospective applicants, current students, faculty, and campus partners while contributing to the daily operations of a fast-paced admissions office.
- Assists in the monitoring of the Office of Admissions expenditures; prepares financial documentation, reports, and reconciliations, and resolves any discrepancies.
- Serves as the department procurement contact, managing purchasing activities, receiving, inventory, and vendor relationships.
- Coordinates hiring and onboarding processes for temporary employees and student workers, including scheduling and timesheet preparation.
- Coordinates admissions application processing, document tracking, and applicant communications throughout the admissions cycle.
- Assists with admissions eligibility review, deadline extension requests, and admissions-related record management.
- Monitors and responds to inquiries from prospective applicants and current students regarding admissions policies, procedures, and deadlines.
- Coordinates recruitment travel arrangements, materials, and logistics for admissions outreach activities.
- Coordinates Admissions social media activities, content, and communications.
- Serves as a primary point of contact for the Office of Admissions by responding to phone, email, and in-person inquiries.
- Performs other duties as assigned.
MINIMUM REQUIREMENTS:
Education: High School Diploma or GED. (Bachelor’s preferred) (TRANSCRIPT REQUIRED)
Experience: Four (4) years of office experience, preferably in higher education; OR Associate’s Degree and two (2) years of office experience, preferably in higher education; OR a combination of education and experience to equal four (4) years.
KNOWLEDGE, SKILLS, AND ABILITIES:
- Ability to work effectively with prospective and current students, faculty, and the public.
- Excellent written and verbal communication skills.
- Strong organizational skills with the ability to manage multiple priorities in a fast-paced environment.
- Demonstrated ability to maintain confidentiality and exercise sound judgment.
- Proficiency with Microsoft Office applications, including Word, Excel, Outlook, and Teams.
- Strong customer service and interpersonal skills.
- Ability to work independently and collaboratively with students, faculty, staff, and external constituents.
- Attention to detail and commitment to accuracy.
- Ability to learn and utilize university systems and databases.
WORK SCHEDULE: This position may occasionally be required to work weekends and evenings.
Market Range: 06
Hiring Salary: $19.67/Hourly
JOB SUMMARY/ESSENTIAL JOB FUNCTIONS:
Under the direction of the Executive Administrative Assistant, the Administrative Associate 3 serves as a key member of the College of Medicine Office of Admissions and provides direct operational support to the Assistant Dean. This position is responsible for coordinating admissions processes, applicant communications, event logistics, financial transactions, and student-facing services that support the recruitment, selection, and matriculation of medical students. This position serves as a primary point of contact for prospective applicants, current students, faculty, and campus partners while contributing to the daily operations of a fast-paced admissions office.
- Assists in the monitoring of the Office of Admissions expenditures; prepares financial documentation, reports, and reconciliations, and resolves any discrepancies.
- Serves as the department procurement contact, managing purchasing activities, receiving, inventory, and vendor relationships.
- Coordinates hiring and onboarding processes for temporary employees and student workers, including scheduling and timesheet preparation.
- Coordinates admissions application processing, document tracking, and applicant communications throughout the admissions cycle.
- Assists with admissions eligibility review, deadline extension requests, and admissions-related record management.
- Monitors and responds to inquiries from prospective applicants and current students regarding admissions policies, procedures, and deadlines.
- Coordinates recruitment travel arrangements, materials, and logistics for admissions outreach activities.
- Coordinates Admissions social media activities, content, and communications.
- Serves as a primary point of contact for the Office of Admissions by responding to phone, email, and in-person inquiries.
- Performs other duties as assigned.
MINIMUM REQUIREMENTS:
Education: High School Diploma or GED. (Bachelor’s preferred) (TRANSCRIPT REQUIRED)
Experience: Four (4) years of office experience, preferably in higher education; OR Associate’s Degree and two (2) years of office experience, preferably in higher education; OR a combination of education and experience to equal four (4) years.
KNOWLEDGE, SKILLS, AND ABILITIES:
- Ability to work effectively with prospective and current students, faculty, and the public.
- Excellent written and verbal communication skills.
- Strong organizational skills with the ability to manage multiple priorities in a fast-paced environment.
- Demonstrated ability to maintain confidentiality and exercise sound judgment.
- Proficiency with Microsoft Office applications, including Word, Excel, Outlook, and Teams.
- Strong customer service and interpersonal skills.
- Ability to work independently and collaboratively with students, faculty, staff, and external constituents.
- Attention to detail and commitment to accuracy.
- Ability to learn and utilize university systems and databases.
WORK SCHEDULE: This position may occasionally be required to work weekends and evenings.
Market Range: 06
Hiring Salary: $19.67/Hourly
See all H-2A Visa Administrative Assistant Jobs
Sign up for free to unlock all listings, filter by visa type, and get alerts for new H-2A Visa Administrative Assistant Jobs.
Get Access To All JobsTips for Finding Visa Sponsorship as an Administrative Assistant
Document your administrative credentials before applying
Gather diplomas, employer letters, and any records confirming office or data-entry experience on agricultural operations. H-2A visa employers must verify that no qualified domestic workers are available, so a clear credential file speeds up their DOL recruitment reporting.
Target farms with existing H-2A filing history
Search Migrate Mate to filter agricultural employers who have previously filed H-2A petitions for administrative support roles. Employers already familiar with the H-2A process move faster and are less likely to withdraw an offer mid-filing.
Confirm the job order covers administrative duties explicitly
Ask the employer to show you their DOL-certified job order before you accept. If your duties include payroll entry, recordkeeping, or compliance tracking, those tasks must be listed or your visa scope could be questioned on arrival.
Verify the offered wage against the AEWR for your state
Use the OFLC Wage Search to look up the current Adverse Effect Wage Rate for your work state and agricultural occupational category. If the employer's offered wage falls below that rate, DOL will not certify the application.
Confirm housing is provided and includes internet access
H-2A employers must provide free housing that meets federal or state standards. Administrative roles often require remote system access, so confirm before signing whether the provided housing has reliable connectivity for payroll software or farm management platforms.
Understand the petition timeline before resigning current work
USCIS must approve the H-2A petition and your consulate must issue the visa before you can enter the U.S. to work. Don't finalize a departure date until the employer has received their USCIS receipt notice and your interview is scheduled.
Frequently Asked Questions
How do I find Administrative Assistant jobs that offer H-2A visa sponsorship?
Migrate Mate lists agricultural employers with verified H-2A filing history, so you can search specifically for Administrative Assistant openings tied to active sponsorship. Because H-2A positions are seasonal and time-limited, new postings appear throughout the year as planting and harvest cycles shift, so checking regularly matters.
What obligations does an H-2A employer have for an Administrative Assistant role?
Your employer must provide free housing that meets federal or state safety standards, pay inbound and outbound transportation costs, and guarantee wages for at least three-quarters of the contract period. They must also carry workers' compensation insurance and file a certified job order with DOL before USCIS can approve your petition.
Does an Administrative Assistant role qualify as agricultural work under H-2A rules?
It can, if the position directly supports an agricultural operation and the employer classifies it under an eligible agricultural occupational category in their DOL job order. Roles involving payroll, crop recordkeeping, or compliance documentation for a farm or processing facility are typically acceptable. Purely commercial office work unconnected to agricultural production generally does not qualify.
Can I extend my H-2A status if the employer wants to keep me after the harvest season ends?
H-2A status can be extended in one-year increments up to a maximum of three consecutive years, but the position must remain seasonal or temporary in nature. If the employer needs you year-round in a permanent capacity, H-2A no longer applies and a different visa category would be required. Extensions require a new DOL job order and USCIS petition.