Entry Level Human Resources Project Specialist Jobs
New grad human resources project specialist jobs attract recent graduates and entry level candidates with zero to two years of experience, where strong internship work or a demonstrated ability to coordinate HR projects can matter more than a long resume. Most openings are Technology & Software and Education roles with a mix of on-site, remote, and hybrid settings, with employers like TikTok, Abacus.Ai, and Ambient.ai hiring at this level now.
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INTRODUCTION
Build a safer world with us, one incident at a time. Ambient.ai is the category creator and leader in Agentic Physical Security. Powered by Ambient Pulsar, the first reasoning Vision-Language Model purpose-built for physical security, our platform seamlessly integrates with existing security cameras and physical access control systems to unify monitoring, access control, threat assessment, response, and investigations through an always-on reasoning layer that augments security operators with superhuman capabilities. The results: 95% fewer false alarms, investigations 20x faster, and 10x faster response. The momentum speaks for itself: we doubled new ARR in FY26, and have delivered results for world-class customers including Cisco, ServiceNow, SentinelOne, TikTok, Bayer, and MoMA. That kind of momentum creates an environment where great people thrive, and it shows: we recently ranked #71 out of 500 on the Forbes best startup employers list. Founded in 2017 and backed by Andreessen Horowitz, Y Combinator, and Allegion Ventures, Ambient.ai is on a fast-paced journey to fulfill our mission: prevent every security incident possible. Ready to learn more? Connect with us on LinkedIn and YouTube.
ABOUT THE ROLE
As our Workplace & People Operations Coordinator, you’ll be a key operator behind the scenes at Ambient—helping run our Redwood City office and creating an environment where employees can do their best work, candidates have exceptional experiences, and our leadership team can move quickly. This is a great entry-level opportunity to break into the Bay Area tech and startup ecosystem. You don't need years of experience or a traditional tech background—we're looking for someone who is curious, highly organized, eager to learn, and excited to be part of a fast-moving company. You'll gain hands-on exposure to how a growing technology company operates while working across workplace operations, recruiting, people coordination, executive support, and special projects. You'll work closely with People, Recruiting, Finance, IT, and company leadership, while serving as a trusted point of contact for employees, candidates, customers, and visitors. It's a role where you'll learn quickly, take on increasing responsibility, and build a strong foundation for a career in tech.
WHAT YOU WILL DO
Workplace & Office Operations:
- Own the workplace experience: Keep our Redwood City office organized, welcoming, and always client-ready. Greet candidates, customers, and guests with warmth and professionalism.
- Create an exceptional Day 1: Own new hire onboarding from start to finish, including equipment, desk setup, access, and swag, so every new employee feels welcome and ready to contribute.
- Build culture through experiences: Plan company events and celebrations, manage company swag, and lead the Anniversary Recognition Program.
- Manage vendors, budgets, and safety: Oversee office vendors and expenses with Finance to find savings. Own workplace safety, compliance, and security, including badge access.
- Keep the company moving: Run Friday company meetings, coordinate in-office replica weapon testing, and take on other priorities as they come up.
Recruiting & Candidate Experience:
- Own interview logistics: Schedule interviews across candidates, interviewers, and time zones in Ashby, and keep schedules and candidate status accurate so the recruiting team can trust the data.
- Create an exceptional candidate experience: Keep candidates informed and prepared at every step. Welcome onsite interviewees and run onsite interview days smoothly, from rooms and meals to fixing issues as they come up.
- Drive follow-through: Make sure interviewers submit scorecards on time, and help hiring managers schedule and coordinate debriefs.
- Support recruiting initiatives: Help with career fairs, campus recruiting and other events that build our talent pipeline.
Executive & Leadership Support:
- Travel & Logistics: Plan travel from start to finish. This covers flights, hotels, ground transportation, and detailed itineraries for customer meetings and other business trips.
- Expense Management: Work with Finance to keep executive Ramp expenses and reports accurate and submitted on time.
- Offsites & Events: Make leadership and team offsites, dinners and gatherings run smoothly, from choosing the venue and catering to preparing materials and handling day-of logistics.
- Strategic Partner to Leadership: Be a flexible partner to the leadership team. Coordinate meetings, handle ad-hoc requests, and drive high-priority projects such as building presentations, researching vendors and solving whatever operational challenge comes up.
WHAT YOU WILL BRING
- 1-3 years of experience in workplace operations, office management, executive support, recruiting coordination, or a similar operations role. Early-career candidates with strong organizational skills and relevant internship or administrative experience are encouraged to apply.
- Location: this is a fully in-office role, 5 days per week (Monday–Friday) at our Redwood City office. You must be able to commute to Redwood City daily; remote and hybrid arrangements are not available.
- Exceptional organization and attention to detail. You can manage competing priorities across the office, recruiting, and executive support without losing track of the details.
- Strong judgment and ownership. You don't wait to be told what needs to happen—you notice gaps, ask questions, and follow things through to completion.
- Warm, polished, and professional. You enjoy being a trusted point of contact for candidates, employees, customers, executives, and other guests.
- Highly resourceful and adaptable. You're comfortable switching between different types of work and can stay calm when plans change.
- Tech-savvy and eager to learn. You're comfortable with Google Workspace, particularly Google Sheets (including basic formulas) and Google Slides, and are willing to learn and troubleshoot common workplace technology such as Zoom Rooms.
- Comfortable managing vendors and budgets and keeping track of expenses.
- Demonstrated AI fluency. You're comfortable using AI tools daily to research, draft, organize, problem-solve, and streamline everyday work.
- Bonus: Experience with Ashby or another applicant tracking system.
- Bonus: Familiarity with OSHA and workplace safety requirements.
WHY JOIN US
- We are creating an entirely new category, Agentic Physical Security, within a 180+ billion-dollar physical security industry.
- Regular full-time employees receive stock options and a comprehensive health + welfare package (Medical, Dental, Vision, Life, EAP, Legal Services, 401k).
- Flexible time off, including Winter Break between Christmas and New Year's for most roles.
LOCATION
Location: this is a fully in-office role, 5 days per week (Monday–Friday) at our Redwood City office. You must be able to commute to Redwood City daily; remote and hybrid arrangements are not available.
Ambient.ai is proud to be an Equal Opportunity Employer. Ambient does not unlawfully discriminate on the basis of race, color, religion, sex (including pregnancy, childbirth, breastfeeding, or related medical conditions), gender identity, gender expression, national origin, ancestry citizenship, age, physical or mental disability, legally protected medical condition, family care status, military or veteran status, marital status, registered domestic partner status, sexual orientation, genetic information, or any other basis protected by local, state, or federal laws. Ambient is an E-Verify participant.
INTRODUCTION
Build a safer world with us, one incident at a time. Ambient.ai is the category creator and leader in Agentic Physical Security. Powered by Ambient Pulsar, the first reasoning Vision-Language Model purpose-built for physical security, our platform seamlessly integrates with existing security cameras and physical access control systems to unify monitoring, access control, threat assessment, response, and investigations through an always-on reasoning layer that augments security operators with superhuman capabilities. The results: 95% fewer false alarms, investigations 20x faster, and 10x faster response. The momentum speaks for itself: we doubled new ARR in FY26, and have delivered results for world-class customers including Cisco, ServiceNow, SentinelOne, TikTok, Bayer, and MoMA. That kind of momentum creates an environment where great people thrive, and it shows: we recently ranked #71 out of 500 on the Forbes best startup employers list. Founded in 2017 and backed by Andreessen Horowitz, Y Combinator, and Allegion Ventures, Ambient.ai is on a fast-paced journey to fulfill our mission: prevent every security incident possible. Ready to learn more? Connect with us on LinkedIn and YouTube.
ABOUT THE ROLE
As our Workplace & People Operations Coordinator, you’ll be a key operator behind the scenes at Ambient—helping run our Redwood City office and creating an environment where employees can do their best work, candidates have exceptional experiences, and our leadership team can move quickly. This is a great entry-level opportunity to break into the Bay Area tech and startup ecosystem. You don't need years of experience or a traditional tech background—we're looking for someone who is curious, highly organized, eager to learn, and excited to be part of a fast-moving company. You'll gain hands-on exposure to how a growing technology company operates while working across workplace operations, recruiting, people coordination, executive support, and special projects. You'll work closely with People, Recruiting, Finance, IT, and company leadership, while serving as a trusted point of contact for employees, candidates, customers, and visitors. It's a role where you'll learn quickly, take on increasing responsibility, and build a strong foundation for a career in tech.
WHAT YOU WILL DO
Workplace & Office Operations:
- Own the workplace experience: Keep our Redwood City office organized, welcoming, and always client-ready. Greet candidates, customers, and guests with warmth and professionalism.
- Create an exceptional Day 1: Own new hire onboarding from start to finish, including equipment, desk setup, access, and swag, so every new employee feels welcome and ready to contribute.
- Build culture through experiences: Plan company events and celebrations, manage company swag, and lead the Anniversary Recognition Program.
- Manage vendors, budgets, and safety: Oversee office vendors and expenses with Finance to find savings. Own workplace safety, compliance, and security, including badge access.
- Keep the company moving: Run Friday company meetings, coordinate in-office replica weapon testing, and take on other priorities as they come up.
Recruiting & Candidate Experience:
- Own interview logistics: Schedule interviews across candidates, interviewers, and time zones in Ashby, and keep schedules and candidate status accurate so the recruiting team can trust the data.
- Create an exceptional candidate experience: Keep candidates informed and prepared at every step. Welcome onsite interviewees and run onsite interview days smoothly, from rooms and meals to fixing issues as they come up.
- Drive follow-through: Make sure interviewers submit scorecards on time, and help hiring managers schedule and coordinate debriefs.
- Support recruiting initiatives: Help with career fairs, campus recruiting and other events that build our talent pipeline.
Executive & Leadership Support:
- Travel & Logistics: Plan travel from start to finish. This covers flights, hotels, ground transportation, and detailed itineraries for customer meetings and other business trips.
- Expense Management: Work with Finance to keep executive Ramp expenses and reports accurate and submitted on time.
- Offsites & Events: Make leadership and team offsites, dinners and gatherings run smoothly, from choosing the venue and catering to preparing materials and handling day-of logistics.
- Strategic Partner to Leadership: Be a flexible partner to the leadership team. Coordinate meetings, handle ad-hoc requests, and drive high-priority projects such as building presentations, researching vendors and solving whatever operational challenge comes up.
WHAT YOU WILL BRING
- 1-3 years of experience in workplace operations, office management, executive support, recruiting coordination, or a similar operations role. Early-career candidates with strong organizational skills and relevant internship or administrative experience are encouraged to apply.
- Location: this is a fully in-office role, 5 days per week (Monday–Friday) at our Redwood City office. You must be able to commute to Redwood City daily; remote and hybrid arrangements are not available.
- Exceptional organization and attention to detail. You can manage competing priorities across the office, recruiting, and executive support without losing track of the details.
- Strong judgment and ownership. You don't wait to be told what needs to happen—you notice gaps, ask questions, and follow things through to completion.
- Warm, polished, and professional. You enjoy being a trusted point of contact for candidates, employees, customers, executives, and other guests.
- Highly resourceful and adaptable. You're comfortable switching between different types of work and can stay calm when plans change.
- Tech-savvy and eager to learn. You're comfortable with Google Workspace, particularly Google Sheets (including basic formulas) and Google Slides, and are willing to learn and troubleshoot common workplace technology such as Zoom Rooms.
- Comfortable managing vendors and budgets and keeping track of expenses.
- Demonstrated AI fluency. You're comfortable using AI tools daily to research, draft, organize, problem-solve, and streamline everyday work.
- Bonus: Experience with Ashby or another applicant tracking system.
- Bonus: Familiarity with OSHA and workplace safety requirements.
WHY JOIN US
- We are creating an entirely new category, Agentic Physical Security, within a 180+ billion-dollar physical security industry.
- Regular full-time employees receive stock options and a comprehensive health + welfare package (Medical, Dental, Vision, Life, EAP, Legal Services, 401k).
- Flexible time off, including Winter Break between Christmas and New Year's for most roles.
LOCATION
Location: this is a fully in-office role, 5 days per week (Monday–Friday) at our Redwood City office. You must be able to commute to Redwood City daily; remote and hybrid arrangements are not available.
Ambient.ai is proud to be an Equal Opportunity Employer. Ambient does not unlawfully discriminate on the basis of race, color, religion, sex (including pregnancy, childbirth, breastfeeding, or related medical conditions), gender identity, gender expression, national origin, ancestry citizenship, age, physical or mental disability, legally protected medical condition, family care status, military or veteran status, marital status, registered domestic partner status, sexual orientation, genetic information, or any other basis protected by local, state, or federal laws. Ambient is an E-Verify participant.
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Entry Level Human Resources Project Specialist Jobs: Frequently Asked Questions
How do I get an entry level human resources project specialist job?
Start by building hands-on experience through internships, HR-related coursework, or volunteer coordination roles that show you can manage timelines and support projects. Employers at this level look for candidates who understand basic project management concepts, can communicate clearly across teams, and are comfortable working in HRIS or project tracking tools. Certifications like SHRM-CP or a project management foundations credential can also strengthen a new application.
Which companies hire entry level human resources project specialists?
Companies hiring entry level human resources project specialists right now include TikTok, Abacus.Ai, and Ambient.ai, based on current listings on Migrate Mate as of November 2026. At this level, hiring tends to come from mid-size to large organizations with dedicated HR departments that need junior support coordinating people programs, compliance initiatives, or workforce planning projects.
Are there remote entry level human resources project specialist jobs?
Yes, though availability varies by employer and project type. About 17% of entry level human resources project specialist openings are remote or hybrid as of November 2026, reflecting broader flexibility in HR support functions. Candidates open to hybrid arrangements will generally see the widest range of openings, since many employers prefer some in-person collaboration for onboarding and cross-team coordination work.
Are these new grad human resources project specialist jobs?
Yes, many of these openings are new grad and junior roles that explicitly welcome recent graduates with little or no professional HR experience. A new grad posting typically accepts zero to two years of experience and may count internships, university HR projects, or a relevant portfolio toward the requirement. Look for language like 'entry level,' 'new graduate welcome,' or 'will train' in the job description as signals the role is new-grad friendly.
Which industries hire the most entry level human resources project specialists?
Entry Level human resources project specialist roles concentrate in Technology & Software and Education, based on current listings on Migrate Mate as of November 2026. These sectors tend to drive entry level hiring because their scale and ongoing workforce needs create a steady demand for junior HR project support across recruiting, compliance, and employee programs.