J-1 Visa Events Jobs
Events roles in the United States are accessible to international candidates through the J-1 visa under the Intern or Trainee program category, depending on your career stage. Designated sponsor organizations issue your DS-2019 and arrange sponsorship, while your host employer runs day-to-day operations at the event site.
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Get Access To All JobsUCLA ATHLETICS
Event Operations Internship
Summary
University of California, Los Angeles Athletics Department is hiring an Event Operations Intern for the 2026-2027 academic year. This position will work in the Event Operations office and perform duties that will lead to the success of the event operations for all athletics programs at the University of California, Los Angeles. This internship will be a volunteer position for hours worked within the office. However, there is opportunity to be hired into a paid/part-time position, specifically for EVENT hours, starting at the payrate of $21/hr.
The internship will run from August 2026 to the end of December 2026, with the option to extend the internship until the end of June 2027. Extension will be at the discretion of UCLA.
Functions:
Under the direction of the event operations office:
- Assist the event operations full-time staff members with all game day operations, including pre-event set-up, in-game responsibilities, and post-event responsibilities.
- Act as “Day of” contact for assigned sports, as well as organize or assist in scheduling emergency medical services, security and police, ball crew, table crew, and student staff schedules.
- Delegate and oversee tasks assigned to a staging crew of 2–3 people, helping to build leadership and project management skills in a live event environment.
- Create or assist with the distribution of visiting team guides, operations and tournament manuals; create event timing sheets; coordinate with coaches and team personnel for game-day requests and arrangements; act as parking services liaison for assigned sports.
- Gameday responsibilities include supervision of event staff and staging staff, crowd control, liaison for visiting team and officials, event set-up, and table crew supervision.
- Attends department and event-specific meetings in preparation for upcoming events.
Working Requirements:
- Work all Men’s Water Polo home games in the fall (paid).
- Work a majority of Men’s and Women’s Tennis matches in the spring (paid).
- Ability to work significant amount of event days for Football and other events assigned (including nights, weekends, and holidays).
- Minimum of 10 office hours per week (unpaid).
Required Education, Knowledge, and Skills:
Has a Bachelor’s degree. One year of related experience. Ability to lift up to 50 pounds occasionally. Able to work in inside and outside event conditions; subject to heat and cold. Ability to communicate with athletics staff members and outside vendors. Exceptional organizational and time management skills. Customer service oriented. Experience with Microsoft Office, Microsoft Publisher, and Microsoft Excel. Ability to work evenings, nights, weekends, and holidays.
Preferred Education, Knowledge and Skills:
Previous event or facility experience in intercollegiate athletics. Desire to obtain a full-time career within event operations. General knowledge of all Big Ten and NCAA rules and regulations related to event operations.
Note:
Parking and uniform tops will be provided to the intern. Class credit can only be offered to current students at University of San Francisco. After the conclusion of the internship, if seen fit by the event operations office, the candidate may be asked to apply for a staging role. This role will be part-time/paid. In order to be hired onto pay status, candidates must be able to provide original identification documents to satisfy the requirements of the Employment Eligibility Verification (I-9) form (See Here).
Please email a resume and cover letter to Garret Koonce (gkoonce@athletics.ucla.edu) with the Subject Line of “UCLA 2026-27 Internship Application” to be considered for this role.
Employment is contingent upon completion of a satisfactory background check performed by Universal Background Screening and UCLA Athletics.
As a condition of employment, the final candidate who accepts a conditional offer of employment will be required to disclose if they have been subject to any final administrative or judicial decisions within the last seven years determining that they committed any misconduct; received notice of any allegations or are currently the subject of any administrative or disciplinary proceedings involving misconduct; have left a position after receiving notice of allegations or while under investigation in an administrative or disciplinary proceeding involving misconduct; or have filed an appeal of a finding of misconduct with a previous employer. “Misconduct” means any violation of the policies or laws governing conduct at the applicant’s previous place of employment, including, but not limited to, violations of policies or laws prohibiting sexual harassment, sexual assault, or other forms of harassment, discrimination, dishonesty, or unethical conduct, as defined by the employer.
UCLA ATHLETICS
Event Operations Internship
Summary
University of California, Los Angeles Athletics Department is hiring an Event Operations Intern for the 2026-2027 academic year. This position will work in the Event Operations office and perform duties that will lead to the success of the event operations for all athletics programs at the University of California, Los Angeles. This internship will be a volunteer position for hours worked within the office. However, there is opportunity to be hired into a paid/part-time position, specifically for EVENT hours, starting at the payrate of $21/hr.
The internship will run from August 2026 to the end of December 2026, with the option to extend the internship until the end of June 2027. Extension will be at the discretion of UCLA.
Functions:
Under the direction of the event operations office:
- Assist the event operations full-time staff members with all game day operations, including pre-event set-up, in-game responsibilities, and post-event responsibilities.
- Act as “Day of” contact for assigned sports, as well as organize or assist in scheduling emergency medical services, security and police, ball crew, table crew, and student staff schedules.
- Delegate and oversee tasks assigned to a staging crew of 2–3 people, helping to build leadership and project management skills in a live event environment.
- Create or assist with the distribution of visiting team guides, operations and tournament manuals; create event timing sheets; coordinate with coaches and team personnel for game-day requests and arrangements; act as parking services liaison for assigned sports.
- Gameday responsibilities include supervision of event staff and staging staff, crowd control, liaison for visiting team and officials, event set-up, and table crew supervision.
- Attends department and event-specific meetings in preparation for upcoming events.
Working Requirements:
- Work all Men’s Water Polo home games in the fall (paid).
- Work a majority of Men’s and Women’s Tennis matches in the spring (paid).
- Ability to work significant amount of event days for Football and other events assigned (including nights, weekends, and holidays).
- Minimum of 10 office hours per week (unpaid).
Required Education, Knowledge, and Skills:
Has a Bachelor’s degree. One year of related experience. Ability to lift up to 50 pounds occasionally. Able to work in inside and outside event conditions; subject to heat and cold. Ability to communicate with athletics staff members and outside vendors. Exceptional organizational and time management skills. Customer service oriented. Experience with Microsoft Office, Microsoft Publisher, and Microsoft Excel. Ability to work evenings, nights, weekends, and holidays.
Preferred Education, Knowledge and Skills:
Previous event or facility experience in intercollegiate athletics. Desire to obtain a full-time career within event operations. General knowledge of all Big Ten and NCAA rules and regulations related to event operations.
Note:
Parking and uniform tops will be provided to the intern. Class credit can only be offered to current students at University of San Francisco. After the conclusion of the internship, if seen fit by the event operations office, the candidate may be asked to apply for a staging role. This role will be part-time/paid. In order to be hired onto pay status, candidates must be able to provide original identification documents to satisfy the requirements of the Employment Eligibility Verification (I-9) form (See Here).
Please email a resume and cover letter to Garret Koonce (gkoonce@athletics.ucla.edu) with the Subject Line of “UCLA 2026-27 Internship Application” to be considered for this role.
Employment is contingent upon completion of a satisfactory background check performed by Universal Background Screening and UCLA Athletics.
As a condition of employment, the final candidate who accepts a conditional offer of employment will be required to disclose if they have been subject to any final administrative or judicial decisions within the last seven years determining that they committed any misconduct; received notice of any allegations or are currently the subject of any administrative or disciplinary proceedings involving misconduct; have left a position after receiving notice of allegations or while under investigation in an administrative or disciplinary proceeding involving misconduct; or have filed an appeal of a finding of misconduct with a previous employer. “Misconduct” means any violation of the policies or laws governing conduct at the applicant’s previous place of employment, including, but not limited to, violations of policies or laws prohibiting sexual harassment, sexual assault, or other forms of harassment, discrimination, dishonesty, or unethical conduct, as defined by the employer.
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Get Access To All JobsTips for Finding J-1 Visa Sponsorship in Events
Document your events credentials before applying
Compile a portfolio of event types you've coordinated, the scale of each, and any certifications in project management or hospitality. Designated sponsors like Cultural Vistas assess your training background when deciding whether to issue a DS-2019.
Distinguish Intern from Trainee category eligibility
The Intern category requires current enrollment or graduation within the past 12 months. If you've been working in events for over a year post-graduation, you qualify as a Trainee instead. Applying under the wrong category triggers a rejection from your designated sponsor.
Target host employers with structured training plans
J-1 visa regulations require a signed Training or Internship Placement Plan outlining your weekly objectives. Events companies that have hosted J-1 participants before already have these templates ready, which significantly speeds up the onboarding process with your designated sponsor.
Use Migrate Mate to find J-1-aligned events roles
Search Migrate Mate to identify U.S. employers in events production, venue management, and conference coordination who have a track record of hosting international candidates, saving you the work of filtering roles that won't support J-1 participation.
Clarify host employer obligations before accepting an offer
Your host employer must provide a safe work environment, adequate supervision, and compensation at least meeting minimum wage. Confirm these terms in writing before your designated sponsor finalizes the DS-2019, as USCIS holds sponsors accountable for host compliance.
Check your program category for the home residency requirement
Some J-1 Trainees are subject to a two-year home residency requirement based on government funding or skills lists. Confirm your status with your designated sponsor before accepting an offer, as this affects your ability to change to H-1B visa or another work visa afterward.
Events J-1 Visa: Frequently Asked Questions
Which J-1 program category covers events roles?
Current students pursuing events, hospitality, or communications degrees typically use the Intern category. Recent graduates and early-career professionals with at least one year of post-graduation events experience qualify under the Trainee category. The distinction matters because each category has different maximum program durations: 12 months for Interns and 18 months for Trainees.
Who actually sponsors my J-1 visa for an events position?
Your J-1 sponsor is a U.S. Department of State-designated organization, not your employer. Organizations like Cultural Vistas or AIPT issue your DS-2019 form and monitor program compliance. Your events employer is your host organization. They provide the work environment and sign your training plan, but they don't hold designated sponsor status.
How do I find events employers that support J-1 participation?
Not all events companies have experience hosting J-1 participants, and identifying the ones that do takes research. Migrate Mate lets you search for U.S. events roles and filter for employers with a history of hosting international candidates, so you're not cold-applying to companies unfamiliar with the J-1 host process.
Can I work at multiple events venues or sites on a single J-1 visa?
Your J-1 authorization is tied to the host employer named on your DS-2019. Working at a different venue or under a different employer requires an amendment from your designated sponsor and potentially a new training plan. Short-term off-site work for the same employer may be permissible, but you must confirm this with your sponsor in advance.
Does the two-year home residency requirement apply to events professionals?
It depends on your country of origin and whether your skills appear on the DOL Exchange Visitor Skills List, or if you received government funding. Many events Trainees are not subject to the requirement, but you should verify your specific situation with your designated sponsor before accepting a host employer offer, since the requirement limits subsequent U.S. visa options.