J-1 Visa Events Jobs
Events roles in the United States are accessible to international candidates through the J-1 visa under the Intern or Trainee program category, depending on your career stage. Designated sponsor organizations issue your DS-2019 and arrange sponsorship, while your host employer runs day-to-day operations at the event site.
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The Events Intern will support the marketing team at Nucleus by planning and coordinating the logistics for a wide variety of events taking place throughout the school year. This role is ideal for a student with strong organizational and communication skills who is eager to gain hands-on experience coordinating events and building relationships with campus and community stakeholders.
Responsibilities
- Plan and coordinate logistics for a wide variety of events throughout the school year, including venue setup, scheduling, and day of execution.
- Serve as a point of contact for event logistics, including catering, AV and equipment needs, room reservations, and transportation.
- Communicate and coordinate with internal and external stakeholders, including campus departments, vendors, and community partners, to confirm event details and timelines.
- Develop and maintain event timelines, checklists, and run of show documents to keep events on track.
- Provide on-site event support, including setup, registration, and breakdown.
- Track event budgets, supplies, and inventory as needed.
- Collect post-event feedback and assist with evaluating event success to inform future planning.
MINIMUM QUALIFICATIONS
Education: High School Diploma, or equivalency
Skills & Abilities:
- Strong organizational skills and attention to detail, with the ability to manage logistics for multiple events at once.
- Excellent verbal and written communication skills, with the ability to build relationships with a variety of stakeholders.
- Proficiency in Microsoft Office or Google Workspace for scheduling, tracking, and documentation.
- Excellent time management, problem solving, and adaptability in a fast-paced environment, including occasional evenings or weekends based on event schedules.
PREFERENCES
- Currently enrolled in a Utah institution of higher education.
- Currently pursuing a degree in Marketing, Communications, Event Planning, Hospitality, or a related field.
ADDITIONAL INFORMATION
The University is a participating employer with Utah Retirement Systems (“URS”). Eligible new hires with prior URS service may elect to enroll in URS if they make the election before they become eligible for retirement (usually the first day of work). Contact Human Resources at (801) 581-7447 for information. Individuals who previously retired and are receiving monthly retirement benefits from URS are subject to URS’ post-retirement rules and restrictions. Please contact Utah Retirement Systems at (801) 366-7770 or (800) 695-4877 or University Human Resource Management at (801) 581-7447 if you have questions regarding the post-retirement rules.
This position may require the successful completion of a criminal background check and/or drug screen.
The University of Utah values candidates who have experience working in settings with students and possess a strong commitment to improving access to higher education.
Veterans’ preference is extended to qualified applicants, upon request and consistent with University policy and Utah state law. Upon request, reasonable accommodations in the application process will be provided to individuals with disabilities.
Consistent with state and federal law, the University of Utah does not discriminate based upon race, ethnicity, color, religion, national origin, age, disability, sex, sexual orientation, gender, gender identity, gender expression, pregnancy, pregnancy-related conditions, genetic information, or protected veteran’s status. The University does not discriminate on the basis of sex in the education program or activity that it operates, as required by Title IX and 34 CFR part 106. The requirement not to discriminate in education programs or activities extends to admission and employment. Inquiries about the application of Title IX and its regulations may be referred to the Title IX Coordinator, to the Department of Education, Office for Civil Rights, or both.
To request a reasonable accommodation for a disability or if you or someone you know has experienced discrimination or sexual misconduct including sexual harassment, you may contact the Director/Title IX Coordinator in the Office of Equal Opportunity and Title IX (OEO). More information, including the Director/Title IX Coordinator’s office address, electronic mail address, and telephone number can be located at the: University of Utah Non‑Discrimination page.
Online reports may be submitted at https://oeo.utah.edu
https://publicsafety.utah.edu/safetyreport/ This report includes statistics about criminal offenses, hate crimes, arrests and referrals for disciplinary action, and Violence Against Women Act offenses. They also provide information about safety and security-related services offered by the University of Utah. A paper copy can be obtained by request at the Department of Public Safety located at 1658 East 500 South.
APPLICANT DOCUMENTS
Required Documents
- Resume
Optional Documents
- Cover Letter
OPEN DATE 08/28/2026
REQUISITION NUMBER PRN17427N
JOB TITLE OCHE Intern
WORKING TITLE Intern, Events
CAREER PROGRESSION TRACK UGR
FLSA CODE Nonexempt
TYPE Non Benefited Staff / Student
TEMPORARY? No
STANDARD HOURS PER WEEK 19
FULL TIME OR PART TIME? Part Time
SHIFT Day
WORK SCHEDULE SUMMARY
Flexible to fit part-time hours but within Monday – Friday, 8am-5pm.
IS THIS A WORK STUDY JOB? No
VP AREA President
DEPARTMENT 02488 - Nucleus Institute
LOCATION Other
CITY Lehi, UT
TYPE OF RECRUITMENT External Posting
PAY RATE RANGE $15.00
CLOSE DATE 10/28/2026
PRIORITY REVIEW DATE (NOTE - POSTING MAY CLOSE AT ANY TIME)
INTRODUCTION
The Events Intern will support the marketing team at Nucleus by planning and coordinating the logistics for a wide variety of events taking place throughout the school year. This role is ideal for a student with strong organizational and communication skills who is eager to gain hands-on experience coordinating events and building relationships with campus and community stakeholders.
Responsibilities
- Plan and coordinate logistics for a wide variety of events throughout the school year, including venue setup, scheduling, and day of execution.
- Serve as a point of contact for event logistics, including catering, AV and equipment needs, room reservations, and transportation.
- Communicate and coordinate with internal and external stakeholders, including campus departments, vendors, and community partners, to confirm event details and timelines.
- Develop and maintain event timelines, checklists, and run of show documents to keep events on track.
- Provide on-site event support, including setup, registration, and breakdown.
- Track event budgets, supplies, and inventory as needed.
- Collect post-event feedback and assist with evaluating event success to inform future planning.
MINIMUM QUALIFICATIONS
Education: High School Diploma, or equivalency
Skills & Abilities:
- Strong organizational skills and attention to detail, with the ability to manage logistics for multiple events at once.
- Excellent verbal and written communication skills, with the ability to build relationships with a variety of stakeholders.
- Proficiency in Microsoft Office or Google Workspace for scheduling, tracking, and documentation.
- Excellent time management, problem solving, and adaptability in a fast-paced environment, including occasional evenings or weekends based on event schedules.
PREFERENCES
- Currently enrolled in a Utah institution of higher education.
- Currently pursuing a degree in Marketing, Communications, Event Planning, Hospitality, or a related field.
ADDITIONAL INFORMATION
The University is a participating employer with Utah Retirement Systems (“URS”). Eligible new hires with prior URS service may elect to enroll in URS if they make the election before they become eligible for retirement (usually the first day of work). Contact Human Resources at (801) 581-7447 for information. Individuals who previously retired and are receiving monthly retirement benefits from URS are subject to URS’ post-retirement rules and restrictions. Please contact Utah Retirement Systems at (801) 366-7770 or (800) 695-4877 or University Human Resource Management at (801) 581-7447 if you have questions regarding the post-retirement rules.
This position may require the successful completion of a criminal background check and/or drug screen.
The University of Utah values candidates who have experience working in settings with students and possess a strong commitment to improving access to higher education.
Veterans’ preference is extended to qualified applicants, upon request and consistent with University policy and Utah state law. Upon request, reasonable accommodations in the application process will be provided to individuals with disabilities.
Consistent with state and federal law, the University of Utah does not discriminate based upon race, ethnicity, color, religion, national origin, age, disability, sex, sexual orientation, gender, gender identity, gender expression, pregnancy, pregnancy-related conditions, genetic information, or protected veteran’s status. The University does not discriminate on the basis of sex in the education program or activity that it operates, as required by Title IX and 34 CFR part 106. The requirement not to discriminate in education programs or activities extends to admission and employment. Inquiries about the application of Title IX and its regulations may be referred to the Title IX Coordinator, to the Department of Education, Office for Civil Rights, or both.
To request a reasonable accommodation for a disability or if you or someone you know has experienced discrimination or sexual misconduct including sexual harassment, you may contact the Director/Title IX Coordinator in the Office of Equal Opportunity and Title IX (OEO). More information, including the Director/Title IX Coordinator’s office address, electronic mail address, and telephone number can be located at the: University of Utah Non‑Discrimination page.
Online reports may be submitted at https://oeo.utah.edu
https://publicsafety.utah.edu/safetyreport/ This report includes statistics about criminal offenses, hate crimes, arrests and referrals for disciplinary action, and Violence Against Women Act offenses. They also provide information about safety and security-related services offered by the University of Utah. A paper copy can be obtained by request at the Department of Public Safety located at 1658 East 500 South.
APPLICANT DOCUMENTS
Required Documents
- Resume
Optional Documents
- Cover Letter
OPEN DATE 08/28/2026
REQUISITION NUMBER PRN17427N
JOB TITLE OCHE Intern
WORKING TITLE Intern, Events
CAREER PROGRESSION TRACK UGR
FLSA CODE Nonexempt
TYPE Non Benefited Staff / Student
TEMPORARY? No
STANDARD HOURS PER WEEK 19
FULL TIME OR PART TIME? Part Time
SHIFT Day
WORK SCHEDULE SUMMARY
Flexible to fit part-time hours but within Monday – Friday, 8am-5pm.
IS THIS A WORK STUDY JOB? No
VP AREA President
DEPARTMENT 02488 - Nucleus Institute
LOCATION Other
CITY Lehi, UT
TYPE OF RECRUITMENT External Posting
PAY RATE RANGE $15.00
CLOSE DATE 10/28/2026
PRIORITY REVIEW DATE (NOTE - POSTING MAY CLOSE AT ANY TIME)
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Get Access To All JobsTips for Finding J-1 Visa Sponsorship in Events
Document your events credentials before applying
Compile a portfolio of event types you've coordinated, the scale of each, and any certifications in project management or hospitality. Designated sponsors like Cultural Vistas assess your training background when deciding whether to issue a DS-2019.
Distinguish Intern from Trainee category eligibility
The Intern category requires current enrollment or graduation within the past 12 months. If you've been working in events for over a year post-graduation, you qualify as a Trainee instead. Applying under the wrong category triggers a rejection from your designated sponsor.
Target host employers with structured training plans
J-1 visa regulations require a signed Training or Internship Placement Plan outlining your weekly objectives. Events companies that have hosted J-1 participants before already have these templates ready, which significantly speeds up the onboarding process with your designated sponsor.
Use Migrate Mate to find J-1-aligned events roles
Search Migrate Mate to identify U.S. employers in events production, venue management, and conference coordination who have a track record of hosting international candidates, saving you the work of filtering roles that won't support J-1 participation.
Clarify host employer obligations before accepting an offer
Your host employer must provide a safe work environment, adequate supervision, and compensation at least meeting minimum wage. Confirm these terms in writing before your designated sponsor finalizes the DS-2019, as USCIS holds sponsors accountable for host compliance.
Check your program category for the home residency requirement
Some J-1 Trainees are subject to a two-year home residency requirement based on government funding or skills lists. Confirm your status with your designated sponsor before accepting an offer, as this affects your ability to change to H-1B visa or another work visa afterward.
Events J-1 Visa: Frequently Asked Questions
Which J-1 program category covers events roles?
Current students pursuing events, hospitality, or communications degrees typically use the Intern category. Recent graduates and early-career professionals with at least one year of post-graduation events experience qualify under the Trainee category. The distinction matters because each category has different maximum program durations: 12 months for Interns and 18 months for Trainees.
Who actually sponsors my J-1 visa for an events position?
Your J-1 sponsor is a U.S. Department of State-designated organization, not your employer. Organizations like Cultural Vistas or AIPT issue your DS-2019 form and monitor program compliance. Your events employer is your host organization. They provide the work environment and sign your training plan, but they don't hold designated sponsor status.
How do I find events employers that support J-1 participation?
Not all events companies have experience hosting J-1 participants, and identifying the ones that do takes research. Migrate Mate lets you search for U.S. events roles and filter for employers with a history of hosting international candidates, so you're not cold-applying to companies unfamiliar with the J-1 host process.
Can I work at multiple events venues or sites on a single J-1 visa?
Your J-1 authorization is tied to the host employer named on your DS-2019. Working at a different venue or under a different employer requires an amendment from your designated sponsor and potentially a new training plan. Short-term off-site work for the same employer may be permissible, but you must confirm this with your sponsor in advance.
Does the two-year home residency requirement apply to events professionals?
It depends on your country of origin and whether your skills appear on the DOL Exchange Visitor Skills List, or if you received government funding. Many events Trainees are not subject to the requirement, but you should verify your specific situation with your designated sponsor before accepting a host employer offer, since the requirement limits subsequent U.S. visa options.