J-1 Visa Events Jobs
Events roles in the United States are accessible to international candidates through the J-1 visa under the Intern or Trainee program category, depending on your career stage. Designated sponsor organizations issue your DS-2019 and arrange sponsorship, while your host employer runs day-to-day operations at the event site.
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Get Access To All JobsINTRODUCTION
Capella is seeking a motivated and detail-oriented student to join the Events Team for a hands-on summer internship. This role offers practical experience in corporate and academic event planning, logistics, and on-site execution while supporting a variety of internal and external events across the country.
Essential Duties and Responsibilities:
Event Preparation & Logistics:
- Assist with F&B/catering orders, meeting space assignments, branding, and other event preparation for advisory board meetings, residencies, commencement, and community engagement offerings.
- Support packing and shipping of event materials the week prior to offsite events.
- Help manage event inventory, supplies, and merchandise.
On-Site Event Support:
- Assist with event set-up, execution, and teardown across multiple locations.
- Restock supplies, snacks, and/or materials during events.
- Support registration processes and attendee experience.
- Assist with selling company merchandise (CU merch).
- Provide general on-site logistical support to Events Team members.
Onsite event support needed for the following:
- Capella University commencement (June 24–28, Ft. Lauderdale, FL).
- July residency (July 17–26, St. Charles, IL; partial attendance required).
- August residency and community engagement offering (Aug. 5–9, Orlando, FL).
- BTH Advisory Board meeting (Aug. 18–20, Minneapolis, MN).
Administrative & Operational Support (Non-Travel Periods):
- Manage and review daily flight manifests and assist with data entry into tracking spreadsheets.
- Upload weekly graduate data into Swoogo and distribute commencement invitations.
- Participate in event planning processes (venue coordination, food & beverage, AV, staffing prep).
- Respond to student email inquiries.
- Conduct informational interviews with Events Team members to learn different roles.
- Other functions and duties as assigned.
Job Skills:
- Organization & Attention to Detail – Ability to manage multiple event components and logistics simultaneously.
- Communication Skills – Strong verbal and written communication when working with team members and event attendees.
- Teamwork & Collaboration – Works effectively in fast-paced, team-based environments.
- Adaptability – Comfortable with changing priorities, travel, and dynamic event environments.
- Time Management – Able to balance deadlines across multiple events and responsibilities.
- Customer Service Mindset – Focused on creating a positive attendee experience.
- Problem-Solving – Quick thinking and resourceful when issues arise during events.
- Technical Skills – Basic proficiency in Excel and event platforms (e.g., Swoogo) preferred.
Education:
Current undergraduate college student with an interest in Event Management, Hospitality, Communications, Business, or related field.
Other:
- Must be able to travel. Travel may involve plane, car or metro. In accordance with ADA policies, reasonable accommodations regarding travel limitations can be provided.
- Ability to work onsite in Corporate or Campus location (in a typical office environment) may be required based on role. If so, this would include being mobile within the office, including movement from floor-to-floor using elevators or stairs.
- When working remotely, must have access to work in setting which enables meeting all requirements of the role (including privacy, reliable internet access, phone, ability to video conference, etc.).
- This role may require lifting, however reasonable accommodations will be provided in accordance with our ADA policies.
- Must be able to meet critical thinking and problem solving aspects aligned to job duties, as well as effectively communicating with co-workers.
- Must be able to work more than 40 hours per week when business needs warrant. Accommodations related to schedule may be considered.
- Able to access information using a computer.
- Other essential functions and marginal job functions are subject to modification.
SEI offers a comprehensive package of benefits to employees scheduled 30 hours or more per week. In addition to medical, dental, vision, life and disability plans, SEI employees may take advantage of well-being incentives, parental leave, paid time off, certain paid holidays, tax saving accounts (FSA, HSA), 401(k) retirement benefit, Employee Stock Purchase Plan, tuition assistance as well as entertainment and retail discounts. Non-exempt employees are eligible for overtime pay, if applicable.
SEI is an equal opportunity employer committed to fostering an inclusive and collaborative culture where individuals can grow their careers and contribute fully. We strive to attract talent with broad experiences, skills and perspectives. We welcome applications from all. While it is not typical for an individual to be hired at or near the top end of the pay range at SEI, we offer a competitive salary. The actual base pay offered to the successful candidate may vary depending on multiple factors including, but not limited to, job-related knowledge/skills, experience, business needs, geographical location, and internal pay equity. Our Talent Acquisition Team is ready to discuss your interest in joining SEI. The expected salary range for this position is below.
- $20.00 - $30.50 - Hourly
If you require a reasonable accommodation to complete our application process, please contact our Human Resources Department at Careers@strategiced.com.
INTRODUCTION
Capella is seeking a motivated and detail-oriented student to join the Events Team for a hands-on summer internship. This role offers practical experience in corporate and academic event planning, logistics, and on-site execution while supporting a variety of internal and external events across the country.
Essential Duties and Responsibilities:
Event Preparation & Logistics:
- Assist with F&B/catering orders, meeting space assignments, branding, and other event preparation for advisory board meetings, residencies, commencement, and community engagement offerings.
- Support packing and shipping of event materials the week prior to offsite events.
- Help manage event inventory, supplies, and merchandise.
On-Site Event Support:
- Assist with event set-up, execution, and teardown across multiple locations.
- Restock supplies, snacks, and/or materials during events.
- Support registration processes and attendee experience.
- Assist with selling company merchandise (CU merch).
- Provide general on-site logistical support to Events Team members.
Onsite event support needed for the following:
- Capella University commencement (June 24–28, Ft. Lauderdale, FL).
- July residency (July 17–26, St. Charles, IL; partial attendance required).
- August residency and community engagement offering (Aug. 5–9, Orlando, FL).
- BTH Advisory Board meeting (Aug. 18–20, Minneapolis, MN).
Administrative & Operational Support (Non-Travel Periods):
- Manage and review daily flight manifests and assist with data entry into tracking spreadsheets.
- Upload weekly graduate data into Swoogo and distribute commencement invitations.
- Participate in event planning processes (venue coordination, food & beverage, AV, staffing prep).
- Respond to student email inquiries.
- Conduct informational interviews with Events Team members to learn different roles.
- Other functions and duties as assigned.
Job Skills:
- Organization & Attention to Detail – Ability to manage multiple event components and logistics simultaneously.
- Communication Skills – Strong verbal and written communication when working with team members and event attendees.
- Teamwork & Collaboration – Works effectively in fast-paced, team-based environments.
- Adaptability – Comfortable with changing priorities, travel, and dynamic event environments.
- Time Management – Able to balance deadlines across multiple events and responsibilities.
- Customer Service Mindset – Focused on creating a positive attendee experience.
- Problem-Solving – Quick thinking and resourceful when issues arise during events.
- Technical Skills – Basic proficiency in Excel and event platforms (e.g., Swoogo) preferred.
Education:
Current undergraduate college student with an interest in Event Management, Hospitality, Communications, Business, or related field.
Other:
- Must be able to travel. Travel may involve plane, car or metro. In accordance with ADA policies, reasonable accommodations regarding travel limitations can be provided.
- Ability to work onsite in Corporate or Campus location (in a typical office environment) may be required based on role. If so, this would include being mobile within the office, including movement from floor-to-floor using elevators or stairs.
- When working remotely, must have access to work in setting which enables meeting all requirements of the role (including privacy, reliable internet access, phone, ability to video conference, etc.).
- This role may require lifting, however reasonable accommodations will be provided in accordance with our ADA policies.
- Must be able to meet critical thinking and problem solving aspects aligned to job duties, as well as effectively communicating with co-workers.
- Must be able to work more than 40 hours per week when business needs warrant. Accommodations related to schedule may be considered.
- Able to access information using a computer.
- Other essential functions and marginal job functions are subject to modification.
SEI offers a comprehensive package of benefits to employees scheduled 30 hours or more per week. In addition to medical, dental, vision, life and disability plans, SEI employees may take advantage of well-being incentives, parental leave, paid time off, certain paid holidays, tax saving accounts (FSA, HSA), 401(k) retirement benefit, Employee Stock Purchase Plan, tuition assistance as well as entertainment and retail discounts. Non-exempt employees are eligible for overtime pay, if applicable.
SEI is an equal opportunity employer committed to fostering an inclusive and collaborative culture where individuals can grow their careers and contribute fully. We strive to attract talent with broad experiences, skills and perspectives. We welcome applications from all. While it is not typical for an individual to be hired at or near the top end of the pay range at SEI, we offer a competitive salary. The actual base pay offered to the successful candidate may vary depending on multiple factors including, but not limited to, job-related knowledge/skills, experience, business needs, geographical location, and internal pay equity. Our Talent Acquisition Team is ready to discuss your interest in joining SEI. The expected salary range for this position is below.
- $20.00 - $30.50 - Hourly
If you require a reasonable accommodation to complete our application process, please contact our Human Resources Department at Careers@strategiced.com.
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Get Access To All JobsTips for Finding J-1 Visa Sponsorship in Events
Document your events credentials before applying
Compile a portfolio of event types you've coordinated, the scale of each, and any certifications in project management or hospitality. Designated sponsors like Cultural Vistas assess your training background when deciding whether to issue a DS-2019.
Distinguish Intern from Trainee category eligibility
The Intern category requires current enrollment or graduation within the past 12 months. If you've been working in events for over a year post-graduation, you qualify as a Trainee instead. Applying under the wrong category triggers a rejection from your designated sponsor.
Target host employers with structured training plans
J-1 regulations require a signed Training or Internship Placement Plan outlining your weekly objectives. Events companies that have hosted J-1 participants before already have these templates ready, which significantly speeds up the onboarding process with your designated sponsor.
Use Migrate Mate to find J-1-aligned events roles
Search Migrate Mate to identify U.S. employers in events production, venue management, and conference coordination who have a track record of hosting international candidates, saving you the work of filtering roles that won't support J-1 participation.
Clarify host employer obligations before accepting an offer
Your host employer must provide a safe work environment, adequate supervision, and compensation at least meeting minimum wage. Confirm these terms in writing before your designated sponsor finalizes the DS-2019, as USCIS holds sponsors accountable for host compliance.
Check your program category for the home residency requirement
Some J-1 Trainees are subject to a two-year home residency requirement based on government funding or skills lists. Confirm your status with your designated sponsor before accepting an offer, as this affects your ability to change to H-1B or another work visa afterward.
Events jobs are hiring across the US. Find yours.
Find Events JobsEvents J-1 Visa: Frequently Asked Questions
Which J-1 program category covers events roles?
Current students pursuing events, hospitality, or communications degrees typically use the Intern category. Recent graduates and early-career professionals with at least one year of post-graduation events experience qualify under the Trainee category. The distinction matters because each category has different maximum program durations: 12 months for Interns and 18 months for Trainees.
Who actually sponsors my J-1 visa for an events position?
Your J-1 sponsor is a U.S. Department of State-designated organization, not your employer. Organizations like Cultural Vistas or AIPT issue your DS-2019 form and monitor program compliance. Your events employer is your host organization. They provide the work environment and sign your training plan, but they don't hold designated sponsor status.
How do I find events employers that support J-1 participation?
Not all events companies have experience hosting J-1 participants, and identifying the ones that do takes research. Migrate Mate lets you search for U.S. events roles and filter for employers with a history of hosting international candidates, so you're not cold-applying to companies unfamiliar with the J-1 host process.
Can I work at multiple events venues or sites on a single J-1 visa?
Your J-1 authorization is tied to the host employer named on your DS-2019. Working at a different venue or under a different employer requires an amendment from your designated sponsor and potentially a new training plan. Short-term off-site work for the same employer may be permissible, but you must confirm this with your sponsor in advance.
Does the two-year home residency requirement apply to events professionals?
It depends on your country of origin and whether your skills appear on the DOL Exchange Visitor Skills List, or if you received government funding. Many events Trainees are not subject to the requirement, but you should verify your specific situation with your designated sponsor before accepting a host employer offer, since the requirement limits subsequent U.S. visa options.
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