J-1 Visa HR Operations Specialist Jobs
HR Operations Specialist roles in the United States are typically available to exchange visitors under the J-1 Trainee or Specialist category, depending on your experience level and program objectives. Finding a host employer who will work with a designated sponsor organization on your DS-2019 and training plan is the critical first step toward sponsorship.
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Get Access To All JobsDiversity, Equity, and Inclusion
It is our duty to create and advance a diverse and inclusive company where all Taulians feel they are celebrated. All individuals are welcomed, free to express themselves and rewarded for showing up as authentically every day. By hiring women, people of color, individuals with disabilities, veterans, people of all sexual orientations and from underrepresented and marginalized communities, Taulia will revolutionize fintech.
About the Job
If you are curious about how HR and technology intersect, energized by creating order from ambiguity, and ready to take ownership of real responsibilities, this role is for you.
We are looking for a detail-oriented, process-driven People Operations Intern to join our People team. This is a hands-on internship designed for someone who wants to build real-world experience in HR operations, learning management systems, and people technology within a fast-moving fintech SaaS environment.
You will report directly to an HR Generalist who will serve as both your manager and mentor. You will own meaningful, day-to-day work. You will manage employee inquiries, support critical HR systems, and contribute to projects that directly support the employee experience at Taulia. You will report directly to a People Operations team member who is invested in your development and will provide mentorship throughout your internship.
Internship Details
- Start Date: June 1, 2026
- Length of Internship: 6 months
- Monday - Friday: 40 hours per week (summer), part time during Fall
- Compensation: $25 per hour (set rate)
- Location: Austin, TX or San Francisco Bay Area, CA
Internship Process
- 25-minute - Talent Acquisition Screen
- 30-minute - Hiring Manager Screen
- 30-minute - Final Interview | Team Member(s) Interview
Responsibilities
New Hire Onboarding Support
- Support the coordination and execution of new hire onboarding activities to ensure a smooth Day 1 experience
- Prepare and distribute onboarding materials, system access checklists, and welcome communications
- Ensure new hires are enrolled in required compliance and onboarding training before their start date
- Track onboarding task completion and follow up with new hires or hiring managers on outstanding items
- Identify gaps or friction points in the onboarding process and surface improvement recommendations to the HR Generalist
Learning Management System (LMS) Administration
- Coordinate with internal stakeholder and IT to resolve escalated issues
- Upload, deploy, and maintain enterprise-wide training content in our LMS
- Support compliance training deployment
- Ensure employee training completion data is accurately entered and maintained
Knowledge Management and Process Documentation
- Monitor the Ask People channel and serve as first point of contact for HR inquiries; triage and resolve common issues including access problems and user account discrepancies
- Conduct a comprehensive audit of People Operations documentation to identify and update outdated content, legacy branding, and pages requiring retirement or reassignment
- Update HR documentation to reflect current Taulia branding and standards
- Document People Operations workflows to support team continuity and cross-coverage during absences
- Create clear, step-by-step process guides for recurring administrative tasks and maintain them as processes evolve
Performance Review Support
- Assist with writing, deploying, and tracking communications related to the January 2027 performance review process launch
- Support the build-out of employee-facing materials for goal-setting and new performance category rollout
Skills, Knowledge and Experience required
- Currently pursuing or recently completed a degree in Human Resources, Business Administration, Information Systems, or a related field
- Naturally curious and excited to try new things
- Openness to leveraging AI tools to work faster, build smarter, and deliver higher quality outcomes — at Taulia, AI is not optional, it is how we operate
- Self-starter with internal motivation and the confidence to take ownership without being told twice
- Strong attention to detail
- Customer-service mindset with professional written and verbal communication skills
- Process-oriented approach to work
- Ability to manage multiple tasks and prioritize effectively in a fast-moving environment
- Comfortable working independently with general direction
Preferred / Nice to Have
- Familiarity with AI tools — experience with Gemini or Glean is a plus; comfort experimenting with AI to improve workflows is strongly valued
- SHRM student membership or coursework in HR — signals genuine interest in the profession
- Prior experience with SAP SuccessFactors, any LMS platform, or HR information systems
- Experience in a database or system where accurate data input is critical — even academic or prior internship exposure counts
- Familiarity with Confluence, Jira, or similar documentation and project management tools
- Any prior internship in HR, People Operations, or a business operations function
Compensation & Pay Transparency:
SAP Taulia believes that pay transparency contributes to an honest, supportive culture and is a vital part of our commitment to equity. The hourly compensation range for this internship is $25.00 per hour.
This represents a good faith estimate at the time of posting. Actual compensation will be determined by a variety of factors including the candidate's specific skills, depth of experience, and geographic location.
About Taulia
Taulia is a fintech company that is part of the SAP group. More than 2 million businesses in over 150 countries collaborate on our network. Our customers include Airbus, AstraZeneca, and Nissan. We help them and their suppliers access cash when and where they need it most. Some of our customers have improved their working capital by more than $1 billion while making their supply chains more resilient and sustainable.
AI Statement
At Taulia, we are embracing Artificial Intelligence to revolutionize our industry and empower our team. We believe AI is a fundamental tool for innovation, efficiency, and creative problem-solving. We are looking for forward-thinking individuals who share our excitement for the future and are eager to learn, experiment, and grow with us in an AI-driven landscape. If you have a curious, adaptive, and collaborative mindset, you will thrive here.
Benefits:
- Remote-friendly environment
- Flexible work schedule
- Company-issued equipment (laptop, monitor, etc.)
- Career Development/Pathing
- EAP Program/Mental Health Advocacy
- Supportive Work Culture
Taulia is an Equal Opportunity Employer - Minority / Women / Disability / Veteran / Gender Identity / Sexual Orientation / Age.
If you don't think you meet all of the criteria above but still are interested in the job, please apply. Nobody checks every box, and we're looking for someone excited to join the team.
Diversity, Equity, and Inclusion
It is our duty to create and advance a diverse and inclusive company where all Taulians feel they are celebrated. All individuals are welcomed, free to express themselves and rewarded for showing up as authentically every day. By hiring women, people of color, individuals with disabilities, veterans, people of all sexual orientations and from underrepresented and marginalized communities, Taulia will revolutionize fintech.
About the Job
If you are curious about how HR and technology intersect, energized by creating order from ambiguity, and ready to take ownership of real responsibilities, this role is for you.
We are looking for a detail-oriented, process-driven People Operations Intern to join our People team. This is a hands-on internship designed for someone who wants to build real-world experience in HR operations, learning management systems, and people technology within a fast-moving fintech SaaS environment.
You will report directly to an HR Generalist who will serve as both your manager and mentor. You will own meaningful, day-to-day work. You will manage employee inquiries, support critical HR systems, and contribute to projects that directly support the employee experience at Taulia. You will report directly to a People Operations team member who is invested in your development and will provide mentorship throughout your internship.
Internship Details
- Start Date: June 1, 2026
- Length of Internship: 6 months
- Monday - Friday: 40 hours per week (summer), part time during Fall
- Compensation: $25 per hour (set rate)
- Location: Austin, TX or San Francisco Bay Area, CA
Internship Process
- 25-minute - Talent Acquisition Screen
- 30-minute - Hiring Manager Screen
- 30-minute - Final Interview | Team Member(s) Interview
Responsibilities
New Hire Onboarding Support
- Support the coordination and execution of new hire onboarding activities to ensure a smooth Day 1 experience
- Prepare and distribute onboarding materials, system access checklists, and welcome communications
- Ensure new hires are enrolled in required compliance and onboarding training before their start date
- Track onboarding task completion and follow up with new hires or hiring managers on outstanding items
- Identify gaps or friction points in the onboarding process and surface improvement recommendations to the HR Generalist
Learning Management System (LMS) Administration
- Coordinate with internal stakeholder and IT to resolve escalated issues
- Upload, deploy, and maintain enterprise-wide training content in our LMS
- Support compliance training deployment
- Ensure employee training completion data is accurately entered and maintained
Knowledge Management and Process Documentation
- Monitor the Ask People channel and serve as first point of contact for HR inquiries; triage and resolve common issues including access problems and user account discrepancies
- Conduct a comprehensive audit of People Operations documentation to identify and update outdated content, legacy branding, and pages requiring retirement or reassignment
- Update HR documentation to reflect current Taulia branding and standards
- Document People Operations workflows to support team continuity and cross-coverage during absences
- Create clear, step-by-step process guides for recurring administrative tasks and maintain them as processes evolve
Performance Review Support
- Assist with writing, deploying, and tracking communications related to the January 2027 performance review process launch
- Support the build-out of employee-facing materials for goal-setting and new performance category rollout
Skills, Knowledge and Experience required
- Currently pursuing or recently completed a degree in Human Resources, Business Administration, Information Systems, or a related field
- Naturally curious and excited to try new things
- Openness to leveraging AI tools to work faster, build smarter, and deliver higher quality outcomes — at Taulia, AI is not optional, it is how we operate
- Self-starter with internal motivation and the confidence to take ownership without being told twice
- Strong attention to detail
- Customer-service mindset with professional written and verbal communication skills
- Process-oriented approach to work
- Ability to manage multiple tasks and prioritize effectively in a fast-moving environment
- Comfortable working independently with general direction
Preferred / Nice to Have
- Familiarity with AI tools — experience with Gemini or Glean is a plus; comfort experimenting with AI to improve workflows is strongly valued
- SHRM student membership or coursework in HR — signals genuine interest in the profession
- Prior experience with SAP SuccessFactors, any LMS platform, or HR information systems
- Experience in a database or system where accurate data input is critical — even academic or prior internship exposure counts
- Familiarity with Confluence, Jira, or similar documentation and project management tools
- Any prior internship in HR, People Operations, or a business operations function
Compensation & Pay Transparency:
SAP Taulia believes that pay transparency contributes to an honest, supportive culture and is a vital part of our commitment to equity. The hourly compensation range for this internship is $25.00 per hour.
This represents a good faith estimate at the time of posting. Actual compensation will be determined by a variety of factors including the candidate's specific skills, depth of experience, and geographic location.
About Taulia
Taulia is a fintech company that is part of the SAP group. More than 2 million businesses in over 150 countries collaborate on our network. Our customers include Airbus, AstraZeneca, and Nissan. We help them and their suppliers access cash when and where they need it most. Some of our customers have improved their working capital by more than $1 billion while making their supply chains more resilient and sustainable.
AI Statement
At Taulia, we are embracing Artificial Intelligence to revolutionize our industry and empower our team. We believe AI is a fundamental tool for innovation, efficiency, and creative problem-solving. We are looking for forward-thinking individuals who share our excitement for the future and are eager to learn, experiment, and grow with us in an AI-driven landscape. If you have a curious, adaptive, and collaborative mindset, you will thrive here.
Benefits:
- Remote-friendly environment
- Flexible work schedule
- Company-issued equipment (laptop, monitor, etc.)
- Career Development/Pathing
- EAP Program/Mental Health Advocacy
- Supportive Work Culture
Taulia is an Equal Opportunity Employer - Minority / Women / Disability / Veteran / Gender Identity / Sexual Orientation / Age.
If you don't think you meet all of the criteria above but still are interested in the job, please apply. Nobody checks every box, and we're looking for someone excited to join the team.
See all 76+ HR Operations Specialist jobs
Sign up for free to unlock all listings, filter by visa type, and get alerts for new HR Operations Specialist roles.
Get Access To All JobsTips for Finding J-1 Visa Sponsorship as a HR Operations Specialist
Align your DS-2019 training plan precisely
Your designated sponsor requires a detailed training plan mapping each HR competency you'll develop to specific tasks and timelines. Generic plans get rejected. Document how your prior HR education and work experience directly connects to the U.S. host employer's operations workflow.
Verify the host employer's HR department structure
J-1 Trainee and Specialist programs require a genuine learning environment, not a production role. Confirm the employer has a functioning HR team with supervisors who can fulfill mentorship obligations and complete required evaluations throughout your exchange program.
Research employers through J-1 program category lens
Use Migrate Mate to filter U.S. employers actively hosting exchange visitors in HR and business operations functions, so you're targeting organizations already familiar with the DS-2019 process and designated sponsor coordination requirements.
Confirm the two-year home residency requirement early
Some HR Operations Specialist exchange visitors are subject to the two-year home country physical presence requirement before changing to certain visa categories. Check your DS-2019 and J-1 category against USCIS guidance before accepting an offer if you plan to stay long-term.
Negotiate training plan scope before the offer stage
Host employers unfamiliar with J-1 programs often underestimate how specific the DOL-aligned training plan must be. Raise the training plan structure during interviews, not after the offer, to avoid delays when your designated sponsor reviews and countersigns the documentation.
Benchmark your role against O*NET HR classifications
Designated sponsors use O*NET occupation codes to validate that your HR Operations Specialist role qualifies under the Trainee or Specialist category. Review the relevant O*NET profile before your sponsor intake call so your training objectives match the recognized occupational definition.
HR Operations Specialist jobs are hiring across the US. Find yours.
Find HR Operations Specialist JobsHR Operations Specialist J-1 Visa: Frequently Asked Questions
Which J-1 program category fits an HR Operations Specialist role?
Most HR Operations Specialist exchange visitors qualify under the Trainee category if they have a degree or one year of relevant work experience, or the Specialist category if they have significant expertise in a specialized HR function. Current students completing degree programs may qualify under the Intern category. Your designated sponsor, such as Cultural Vistas or CIEE, determines the correct category based on your background and training objectives.
Who actually sponsors my J-1 visa, the employer or a sponsor organization?
The J-1 visa sponsor is a U.S. Department of State-designated organization, not your employer. Organizations like IIE, CIEE, Cultural Vistas, and AIPT issue the DS-2019 form and are legally responsible for your program compliance. Your HR host employer is the placement site where you train. The employer and the designated sponsor must coordinate, but they are two separate parties with distinct legal roles.
How do I find U.S. employers willing to host J-1 HR Operations Specialists?
Use Migrate Mate to identify U.S. employers in HR and business operations who are open to hosting J-1 exchange visitors. Many employers are unfamiliar with the J-1 host process, so targeting companies with prior exchange visitor experience significantly reduces friction during the DS-2019 and training plan coordination stage.
Is there an annual cap or lottery for the J-1 visa in this category?
No. Unlike the H-1B, the J-1 visa has no annual numerical cap and no lottery. HR Operations Specialist applicants in the Trainee or Specialist category can apply year-round, provided a designated sponsor approves the training plan and the host employer meets program requirements. Processing timelines depend on the designated sponsor and the U.S. consulate, not a cap-based selection cycle.
What does the two-year home residency requirement mean for my career plans?
If your DS-2019 is funded by your home government or if your home country is on the Exchange Visitor Skills List, you may be subject to INA Section 212(e), which requires you to return home for two years before applying for H-1B, L-1, or immigrant visas. This doesn't prevent you from completing your J-1 program, but it affects post-program options. Check with USCIS or a qualified immigration attorney if long-term U.S. residence is your goal.
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