J-1 Visa Program Associate Jobs
Program Associate roles in the United States are commonly accessible through the J-1 visa Trainee or Intern program category, depending on your career stage and field. Designated sponsors issue the DS-2019 form that authorizes your exchange, so finding a host organization open to J-1 sponsorship is the critical first step.
Find J-1 Visa Program Associate JobsOverview
Showing 5 of 89+ Program Associate jobs
See all 89+ Program Associate Jobs
Sign up for free to unlock all listings, filter by visa type, and get alerts for new Program Associate roles.
Get Access To All JobsINTRODUCTION
The Birnbaum Women’s Leadership Center (BWLC) at NYU School of Law invites applications for the position of Program Associate to support the operations of and advance the mission of the BWLC. We are looking for an energetic, detail-oriented, and committed individual to join our highly collaborative team.
Birnbaum Women’s Leadership Center at NYU Law
The BWLC builds on NYU Law’s rich history at the forefront of advancing women in the legal profession. A premier leadership development and law school program, the BWLC develops, empowers, and inspires the next generation of leaders in the law through an array of programs. The BWLC is also a hub for thought leadership — incubating and championing ideas that foster equality in the workplace and an inclusive democracy through public events and curated discussions. The BWLC simultaneously serves as a movement strategy engine, working to catalyze meaningful systemic change – including as home to the nationally recognized think tank, The Marcy Syms Equality Initiative (MSEI), which advances sex-based equality under the law.
KEY RESPONSIBILITIES
The Program Associate is an integral part of the BWLC team and contributes to all aspects of the Center’s programming, working directly with BWLC Executive Director Jennifer Weiss-Wolf; MSEI Director Ting Ting Cheng; BWLC Faculty Director and Frederick I. and Grace Stokes Professor Melissa Murray; BWLC Legal Fellow; and key supporters and stakeholders.
Specific duties include:
- Coordinate event preparation for 15-20 community/public events each year, including signature annual symposia
- Oversee all logistics in preparation for and on the day of events
- Draft and design programs and promotional materials; liaise with NYU Law Communications on social media and signage
- Conduct outreach and provide support for attendees, including RSVP and list management
- Engage external partners, including Bar Associations, advocacy organizations, academic institutions, NYU student groups and centers, as well as public venue partners and booksellers, as needed
- Coordinate with speakers to draft collateral; handle travel and reimbursements
- Among the high-profile speakers the BWLC has hosted include public leaders (the Honorable Elena Kagan, the Honorable Rosalie Abella, former U.S. Attorney General Eric Holder); journalists (Jamelle Bouie, Irin Carmon); advocates (Sherrilyn Ifill, Reshma Saujani).
Coordinate and support BWLC leadership initiatives
- Annual Leadership Summit
- All of the above for event preparation plus liaise with key NYU Law partners and Advisory Board members; coordinate all aspects of Summit sponsorships
- Executive Education and Law Firm Programming
- Provide support for BWLC leadership and facilitators
Promote the BWLC’s institutional advancement efforts
- Support the BWLC Advisory Board (coordinate communications and outreach, as well as logistics and materials for two annual meetings, plus other event planning as necessary)
- Fundraising (provide support for BWLC leadership on donor and stakeholder relations)
Provide oversight and support for law school and student initiatives
- NYU Law Student Awards
- Manage nomination announcement and inquiries
- Facilitate application review and selection process
- High School Summer Internship
- Post opportunity, coordinate applications and selection
- Manage assignments/communication/feedback and overall experience
- Visiting Fellow-in-Residence Program
- Post opportunity, coordinate applications
Craft public communications
- Maintain and update BWLC and MSEI website and social media channels (Instagram, LinkedIn)
- Draft, design, and send BWLC and MSEI newsletters, event updates, and fundraising appeals
- Manage mailing list and Mailchimp account
- Edit and design annual summary, brochures, and other public-facing collateral
Provide support for the general operations of the Center
- Assist BWLC Executive Director with budget tracking, reimbursement, expense reports
- Manage BWLC team calendar and weekly meetings
- Liaise across Law School administration – with AV/IT, Facilities, Communications, Student Affairs, and the Dean’s Office
- Serve as creative thought partner about the overall work, mission, reputation of the BWLC and MSEI as these programs continue to grow in visibility and national presence
BENEFITS AND TERMS OF EMPLOYMENT
In compliance with New York City’s Pay Transparency Act, the annual salary range is $50,000-$55,000 for the position. New York University considers factors such as (but not limited to) scope and responsibilities of the position, candidate’s work experience, education/training, key skills, internal peer equity, as well as market and organizational considerations when extending an offer.
NYU offers an excellent, comprehensive benefits package including generous paid time off and retirement contributions. Information about benefits can be viewed here.
MINIMUM QUALIFICATIONS
Ideal candidates will possess:
- Bachelors’ degree plus at least one year of managing multiple projects and deadlines
- Exceptional verbal and written communication skills
- Ability to take initiative and demonstrate attention to detail
- Commitment to leadership development, university and legal professional life, and the public interest
- Experience with Microsoft Office Suite, web design, and graphic design; comfort with or willingness to learn: web publishing and Mailchimp
TO APPLY
Please submit a cover letter, resume, writing sample, and three professional/academic references to Interfolio. We will review applications on a rolling basis until the position is filled with a start date of early August 2026. The Program Associate is expected to work in-person at NYU Law.
NYU is an Equal Opportunity Employer and is committed to a policy of equal treatment and opportunity in every aspect of its recruitment and hiring process without regard to age, alienage, caregiver status, childbirth, citizenship status, color, creed, disability, domestic violence victim status, ethnicity, familial status, gender and/or gender identity or expression, marital status, military status, national origin, parental status, partnership status, predisposing genetic characteristics, pregnancy, race, religion, reproductive health decision making, sex, sexual orientation, unemployment status, veteran status, or any other legally protected basis. All interested persons are encouraged to apply for vacant positions at all levels.
SUSTAINABILITY STATEMENT
NYU aims to be among the greenest urban campuses in the country and carbon neutral by 2040. Learn more at nyu.edu/sustainability
INTRODUCTION
The Birnbaum Women’s Leadership Center (BWLC) at NYU School of Law invites applications for the position of Program Associate to support the operations of and advance the mission of the BWLC. We are looking for an energetic, detail-oriented, and committed individual to join our highly collaborative team.
Birnbaum Women’s Leadership Center at NYU Law
The BWLC builds on NYU Law’s rich history at the forefront of advancing women in the legal profession. A premier leadership development and law school program, the BWLC develops, empowers, and inspires the next generation of leaders in the law through an array of programs. The BWLC is also a hub for thought leadership — incubating and championing ideas that foster equality in the workplace and an inclusive democracy through public events and curated discussions. The BWLC simultaneously serves as a movement strategy engine, working to catalyze meaningful systemic change – including as home to the nationally recognized think tank, The Marcy Syms Equality Initiative (MSEI), which advances sex-based equality under the law.
KEY RESPONSIBILITIES
The Program Associate is an integral part of the BWLC team and contributes to all aspects of the Center’s programming, working directly with BWLC Executive Director Jennifer Weiss-Wolf; MSEI Director Ting Ting Cheng; BWLC Faculty Director and Frederick I. and Grace Stokes Professor Melissa Murray; BWLC Legal Fellow; and key supporters and stakeholders.
Specific duties include:
- Coordinate event preparation for 15-20 community/public events each year, including signature annual symposia
- Oversee all logistics in preparation for and on the day of events
- Draft and design programs and promotional materials; liaise with NYU Law Communications on social media and signage
- Conduct outreach and provide support for attendees, including RSVP and list management
- Engage external partners, including Bar Associations, advocacy organizations, academic institutions, NYU student groups and centers, as well as public venue partners and booksellers, as needed
- Coordinate with speakers to draft collateral; handle travel and reimbursements
- Among the high-profile speakers the BWLC has hosted include public leaders (the Honorable Elena Kagan, the Honorable Rosalie Abella, former U.S. Attorney General Eric Holder); journalists (Jamelle Bouie, Irin Carmon); advocates (Sherrilyn Ifill, Reshma Saujani).
Coordinate and support BWLC leadership initiatives
- Annual Leadership Summit
- All of the above for event preparation plus liaise with key NYU Law partners and Advisory Board members; coordinate all aspects of Summit sponsorships
- Executive Education and Law Firm Programming
- Provide support for BWLC leadership and facilitators
Promote the BWLC’s institutional advancement efforts
- Support the BWLC Advisory Board (coordinate communications and outreach, as well as logistics and materials for two annual meetings, plus other event planning as necessary)
- Fundraising (provide support for BWLC leadership on donor and stakeholder relations)
Provide oversight and support for law school and student initiatives
- NYU Law Student Awards
- Manage nomination announcement and inquiries
- Facilitate application review and selection process
- High School Summer Internship
- Post opportunity, coordinate applications and selection
- Manage assignments/communication/feedback and overall experience
- Visiting Fellow-in-Residence Program
- Post opportunity, coordinate applications
Craft public communications
- Maintain and update BWLC and MSEI website and social media channels (Instagram, LinkedIn)
- Draft, design, and send BWLC and MSEI newsletters, event updates, and fundraising appeals
- Manage mailing list and Mailchimp account
- Edit and design annual summary, brochures, and other public-facing collateral
Provide support for the general operations of the Center
- Assist BWLC Executive Director with budget tracking, reimbursement, expense reports
- Manage BWLC team calendar and weekly meetings
- Liaise across Law School administration – with AV/IT, Facilities, Communications, Student Affairs, and the Dean’s Office
- Serve as creative thought partner about the overall work, mission, reputation of the BWLC and MSEI as these programs continue to grow in visibility and national presence
BENEFITS AND TERMS OF EMPLOYMENT
In compliance with New York City’s Pay Transparency Act, the annual salary range is $50,000-$55,000 for the position. New York University considers factors such as (but not limited to) scope and responsibilities of the position, candidate’s work experience, education/training, key skills, internal peer equity, as well as market and organizational considerations when extending an offer.
NYU offers an excellent, comprehensive benefits package including generous paid time off and retirement contributions. Information about benefits can be viewed here.
MINIMUM QUALIFICATIONS
Ideal candidates will possess:
- Bachelors’ degree plus at least one year of managing multiple projects and deadlines
- Exceptional verbal and written communication skills
- Ability to take initiative and demonstrate attention to detail
- Commitment to leadership development, university and legal professional life, and the public interest
- Experience with Microsoft Office Suite, web design, and graphic design; comfort with or willingness to learn: web publishing and Mailchimp
TO APPLY
Please submit a cover letter, resume, writing sample, and three professional/academic references to Interfolio. We will review applications on a rolling basis until the position is filled with a start date of early August 2026. The Program Associate is expected to work in-person at NYU Law.
NYU is an Equal Opportunity Employer and is committed to a policy of equal treatment and opportunity in every aspect of its recruitment and hiring process without regard to age, alienage, caregiver status, childbirth, citizenship status, color, creed, disability, domestic violence victim status, ethnicity, familial status, gender and/or gender identity or expression, marital status, military status, national origin, parental status, partnership status, predisposing genetic characteristics, pregnancy, race, religion, reproductive health decision making, sex, sexual orientation, unemployment status, veteran status, or any other legally protected basis. All interested persons are encouraged to apply for vacant positions at all levels.
SUSTAINABILITY STATEMENT
NYU aims to be among the greenest urban campuses in the country and carbon neutral by 2040. Learn more at nyu.edu/sustainability
See all 89+ J-1 Visa Program Associate Jobs
Sign up for free to unlock all listings, filter by visa type, and get alerts for new J-1 Visa Program Associate Jobs.
Get Access To All JobsTips for Finding J-1 Visa Sponsorship as a Program Associate
Match your category before applying
The J-1 Intern category requires current enrollment or graduation within the past 12 months. If you've been working professionally for over a year, you fall under Trainee. Applying to the wrong category can stall your DS-2019 issuance before you reach the interview stage.
Document your field-specific training plan
Designated sponsors require a detailed Training or Internship Placement Plan before issuing your DS-2019. Draft a week-by-week breakdown of skills you'll develop as a Program Associate, including policy analysis, stakeholder coordination, and reporting tasks specific to your host organization.
Search for roles on Migrate Mate
Use Migrate Mate to identify U.S. employers actively hosting J-1 exchange visitors in program coordination and associate roles. Filtering by J-1-compatible positions saves time and connects you with host organizations already familiar with the DS-2019 process.
Flag the two-year home residency requirement early
If your J-1 is funded by your home government or if your field appears on the Exchange Visitor Skills List for your country, you may face a two-year home residency requirement before changing to H-1B visa or a green card. Confirm your status with your designated sponsor before accepting an offer.
Ask the host about its designated sponsor relationship
Not every organization can independently host a J-1 exchange visitor. Confirm whether the employer already works with a State Department-designated sponsor like Cultural Vistas or CIEE, or whether you'll need to arrange your own sponsor affiliation before a training plan can be approved.
Time your DS-2019 request around your start date
Designated sponsors typically need four to six weeks to review your training plan and issue the DS-2019. Build that window into your negotiation with the host employer so your visa interview and consular appointment align with your intended program start date.
Program Associate J-1 Visa: Frequently Asked Questions
Which J-1 program category fits a Program Associate role?
The answer depends on your career stage. Current university students and recent graduates within 12 months of completing their degree typically qualify under the J-1 Intern category. Professionals who have been working in their field for at least a year generally fall under the Trainee category. Both categories can support program coordination, policy, or administrative associate work, but the training plan requirements and maximum duration differ between them.
Who actually sponsors my J-1 visa for a Program Associate position?
Your employer is the host organization, not the visa sponsor. A U.S. Department of State-designated sponsor organization, such as Cultural Vistas, CIEE, or IIE, is the entity that issues your DS-2019 form and formally sponsors your J-1 status. The host employer works with that designated sponsor to approve your training plan and remains responsible for your program activities, but the sponsor holds the legal obligation under the Exchange Visitor Program.
How do I find Program Associate host employers open to J-1 exchange visitors?
Migrate Mate lets you search for U.S. roles and employers that align with J-1 sponsorship requirements, including program coordination and associate positions. Because not every employer has an existing relationship with a designated sponsor, targeting organizations already familiar with the DS-2019 process shortens the time between offer and visa issuance considerably.
Does a Program Associate role qualify for J-1 if I studied a different field?
Your degree or professional background must be directly related to the program activities you'll perform as a Program Associate. If your field is public policy, international relations, social sciences, nonprofit management, or a related discipline, the connection is generally straightforward. If your degree is in an unrelated area, the designated sponsor will assess whether your work experience compensates, and a weak field match is one of the most common reasons training plans are returned for revision.
Can I extend my J-1 Program Associate placement if the host wants to keep me on?
J-1 Intern placements are capped at 12 months total. J-1 Trainee placements allow up to 18 months, with an additional 18-month extension possible in certain fields of study or training. Extensions require your designated sponsor's approval and an updated training plan. You cannot independently extend your DS-2019 end date by staying with the host employer past the authorized period.