J-1 Visa Training Coordinator Jobs
Training Coordinator roles in the United States are accessible to international professionals through the J-1 Trainee or Intern program category, depending on your career stage. Designated sponsor organizations issue your DS-2019 and oversee compliance, while your U.S. host employer runs the structured training program. Securing the right host with active J-1 sponsorship experience is the critical first step.
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Get Access To All JobsJob Posting Title
Internship Coordinator
Employee Type
Regular
Recruiting Start Date
04-22-2026
Job Exempt?
Yes
Recruiting End Date
05-19-2026
Aloha mai! Mahalo for your interest in Kamehameha Schools. If you are looking for an opportunity to utilize your skills and talents and grow in your profession, while serving and strengthening our Native Hawaiian community, we would love to have you join our ʻohana!
Kamehameha Schools Maui Campus is seeking an Internship Coordinator to join the College and Career Support team to help guide and grow campus internship programs. This position plays a key role in supporting haumāna (students) as they build real‑world skills and prepare for life beyond high school.
This role is an excellent fit for candidates who are passionate about empowering students, building strong community partnerships, and contributing to a team grounded in culture, innovation, and student‑centered work.
Ideal Candidates:
- Thrive in a team‑oriented environment and value constant collaboration.
- Adapt easily and take initiative with confidence.
- Communicate clearly, working with intention and purpose.
- Demonstrate strong drive, creativity, and a commitment to haumāna success.
- Practice openness and the willingness to learn about Maui Island, our people, culture, and values, in order to best support the needs of our haumāna.
This is a regular, full‑time position with comprehensive benefits.
Job Summary
Establishes and manages relationships with educational leaders, community partners, and business and industry professionals to create and sustain internship and career pathways for Native Hawaiian high school students and graduates. Collaborates with internal and external stakeholders to support sustainable programming that promotes student success, foster alignment across program efforts, and ensure the coordinated use of shared resources. This role requires flexibility, teamwork, and a strong commitment to student achievement. Maintains regular and frequent contact across all organizational levels—both internally and externally—to educate stakeholders, implement programs and policies, and ensure alignment with institutional requirements and Hawai‘i’s job market projections.
Essential Responsibilities
Placement Acquisition and Maintenance
- Identify, cultivate, and maintain partnerships with a wide range of businesses, professionals, community organizations, and employment sites to actively seek and provide career development experiences – such as internships and apprenticeships – for both alumni and current campus students.
- Facilitate employer engagement by providing industry outreach programs to educate and manage expectations.
- Conduct site visits and communicate regularly with site supervisors while monitoring student and employer engagement.
- Annually evaluate experiential programs and placements to ensure quality and intervene early to address and alleviate any concerns.
- Provide career exploration opportunities within current programming to support student growth and career readiness, including experiences such as career presentations, skill workshops, and site visits.
- Effectively communicate to all stakeholders with clear and concise programming, goals and expectations.
Student Education and Support
- Develop and refine programming appropriate for campus and community needs to provide essential foundations and skills for students exploring various career pathways.
- Develop and deliver educational and informational programming to increase students’ and parents’ awareness of various work-based learning pathways and to ensure successful participation and outcomes.
- Recruit students to participate in the program, ensuring that they clearly understand and can meet all requirements.
- Support students with a foundational work skills training throughout their placement (pre, during and post), ensuring that students receive support to understand the intricacies of a professional work setting important for job obtainment and success in a variety of work settings.
- Provide students with mentoring and job coaching throughout the program designed to foster success and long-term career planning.
Program Administration and Coordination
- Communicates opportunities, expectations, timelines and outcomes to internal and external audiences.
- Develop resources for students and parents that clearly outlines expectations and policies.
- Ensure the appropriateness of an application process to determine the student’s placement regarding required hours, scope, relevance, and level of responsibility.
- Communicate with and provide updates to parents of students in the program.
- Assist in acquiring various program placements, including academic year and summer.
Tracking/Assessment/Reporting
- Works with manager and various stakeholders to create and operationalize strategic direction through implementing, assessing, and monitoring progress to increase the reach and impact for Native Hawaiian learners.
- Maintain database administration for purposes of tracking and assessing the effectiveness of the program.
- Conducts pre and post assessments of all stakeholders to evaluate programs and outcomes for continuous improvement, developing and revising policies and procedures as needed.
Position Requirements
Minimum Qualifications - An equivalent combination of education and experience may be considered in lieu of the requirements listed.
- Bachelor's degree in Education, Business Administration, Humanities, Human Resources, Communications or related fields.
- Minimum of 5 years program management or related experience.
- Must be a self-starter and possess strong analytical and problem-solving skills, able to handle multiple assignments, complex tasks while adhering to timelines and deadlines.
- Demonstrated ability to lead, plan, organize and work independently and as well as part of a team.
- Ability to research and quickly develop knowledge of employer recruiting strategies, job market trends, occupational, career and personal growth, and turn this knowledge into streamlines student focused programs.
- Collaborate and assist other postsecondary success staff with various events and activities throughout year.
Preferred Qualifications
- Knowledge and understanding of Hawai’i labor laws, work permits and certificates for minors.
- Exhibits excellent oral and written communication skills, and the ability to adapt messaging to a wide variety of audiences and learners.
- Strong interpersonal skills with a demonstrated commitment to cultural diversity.
- Proven ability to remain flexible in a demanding work environment.
- Strong consulting skills to include analytical, problem solving, communication, facilitation, negotiation and influence.
- Must possess the ability to establish and maintain effective working relationships with school staff and the public.
- Demonstrated knowledge of and/or skill in organizational competencies of accountability, change effectiveness, collaboration and teamwork, communication, Hawaiian cultural commitment, and innovation.
Physical and Mental Requirements
- Frequently sits, perform desk-based computer tasks and grasp light or fine manipulation, talk or hear.
- Occasionally stand and/or walk, write by hand, and lift and/or carry, push and/or pull objects that weigh up to 10 pounds.
- Rarely twist, bend, stoop, squat, kneel, crawl, climb, reach or work above shoulder, or grasp forcefully.
Working Conditions (including environmental conditions)
- This position may involve traveling to various locations, including neighbor islands to conduct business.
- Work is conducted in an office environment and may require work to be conducted in non-standard workplaces.
- Work is typically conducted Monday through Friday at normal business hours but may be conducted in evenings and weekends, as necessary.
For Internal Use Only: #LI-CAR #MAUI
Disclaimer: The above statements are intended to describe the general nature and level of work being performed by incumbents assigned to this job. This is not intended to be an exhaustive list of all the responsibilities, duties and skills required. The incumbent may be expected to perform other duties as assigned.
Federal law requires employers to provide reasonable accommodation to qualified individuals with disabilities. Please contact us at hr@ksbe.edu or 808-534-8040 if you require a reasonable accommodation to apply for a job or to perform your job. Examples of reasonable accommodation include making a change to the application process or work procedures, providing documents in an alternate format, using a sign language interpreter, or using specialized equipment.
KS does not accept unauthorized solicitations of candidate referrals from third-party vendors (i.e. Staffing Agencies, Executive Recruitment Firms). Any third-party vendor who has interest in supporting KS's recruiting efforts must be authorized by Human Resources prior to the vendor’s candidate applying with KS.
Work Year
12
Pay Range
79,100.00 - 108,400.00 Annual
Compensation and Benefits
Based on the compensation range provided below, salaries are commensurate with job-related experience, skills and competencies, education, internal equity, length of work year, and other organizational needs.
At Kamehameha Schools (KS), we recognize that compensation is just one facet of a fulfilling employment experience. Our commitment lies in fostering a positive work environment and equipping employees with the necessary resources to excel every day. Our Total Rewards Program embodies KS's dedication to the physical, mental, and financial well-being of our employee ʻohana. Explore our comprehensive Benefits Summary for more information.
Primary Location
Maui Campus
City, State
Makawao, Hawaii
Additional Locations
Job Posting Title
Internship Coordinator
Employee Type
Regular
Recruiting Start Date
04-22-2026
Job Exempt?
Yes
Recruiting End Date
05-19-2026
Aloha mai! Mahalo for your interest in Kamehameha Schools. If you are looking for an opportunity to utilize your skills and talents and grow in your profession, while serving and strengthening our Native Hawaiian community, we would love to have you join our ʻohana!
Kamehameha Schools Maui Campus is seeking an Internship Coordinator to join the College and Career Support team to help guide and grow campus internship programs. This position plays a key role in supporting haumāna (students) as they build real‑world skills and prepare for life beyond high school.
This role is an excellent fit for candidates who are passionate about empowering students, building strong community partnerships, and contributing to a team grounded in culture, innovation, and student‑centered work.
Ideal Candidates:
- Thrive in a team‑oriented environment and value constant collaboration.
- Adapt easily and take initiative with confidence.
- Communicate clearly, working with intention and purpose.
- Demonstrate strong drive, creativity, and a commitment to haumāna success.
- Practice openness and the willingness to learn about Maui Island, our people, culture, and values, in order to best support the needs of our haumāna.
This is a regular, full‑time position with comprehensive benefits.
Job Summary
Establishes and manages relationships with educational leaders, community partners, and business and industry professionals to create and sustain internship and career pathways for Native Hawaiian high school students and graduates. Collaborates with internal and external stakeholders to support sustainable programming that promotes student success, foster alignment across program efforts, and ensure the coordinated use of shared resources. This role requires flexibility, teamwork, and a strong commitment to student achievement. Maintains regular and frequent contact across all organizational levels—both internally and externally—to educate stakeholders, implement programs and policies, and ensure alignment with institutional requirements and Hawai‘i’s job market projections.
Essential Responsibilities
Placement Acquisition and Maintenance
- Identify, cultivate, and maintain partnerships with a wide range of businesses, professionals, community organizations, and employment sites to actively seek and provide career development experiences – such as internships and apprenticeships – for both alumni and current campus students.
- Facilitate employer engagement by providing industry outreach programs to educate and manage expectations.
- Conduct site visits and communicate regularly with site supervisors while monitoring student and employer engagement.
- Annually evaluate experiential programs and placements to ensure quality and intervene early to address and alleviate any concerns.
- Provide career exploration opportunities within current programming to support student growth and career readiness, including experiences such as career presentations, skill workshops, and site visits.
- Effectively communicate to all stakeholders with clear and concise programming, goals and expectations.
Student Education and Support
- Develop and refine programming appropriate for campus and community needs to provide essential foundations and skills for students exploring various career pathways.
- Develop and deliver educational and informational programming to increase students’ and parents’ awareness of various work-based learning pathways and to ensure successful participation and outcomes.
- Recruit students to participate in the program, ensuring that they clearly understand and can meet all requirements.
- Support students with a foundational work skills training throughout their placement (pre, during and post), ensuring that students receive support to understand the intricacies of a professional work setting important for job obtainment and success in a variety of work settings.
- Provide students with mentoring and job coaching throughout the program designed to foster success and long-term career planning.
Program Administration and Coordination
- Communicates opportunities, expectations, timelines and outcomes to internal and external audiences.
- Develop resources for students and parents that clearly outlines expectations and policies.
- Ensure the appropriateness of an application process to determine the student’s placement regarding required hours, scope, relevance, and level of responsibility.
- Communicate with and provide updates to parents of students in the program.
- Assist in acquiring various program placements, including academic year and summer.
Tracking/Assessment/Reporting
- Works with manager and various stakeholders to create and operationalize strategic direction through implementing, assessing, and monitoring progress to increase the reach and impact for Native Hawaiian learners.
- Maintain database administration for purposes of tracking and assessing the effectiveness of the program.
- Conducts pre and post assessments of all stakeholders to evaluate programs and outcomes for continuous improvement, developing and revising policies and procedures as needed.
Position Requirements
Minimum Qualifications - An equivalent combination of education and experience may be considered in lieu of the requirements listed.
- Bachelor's degree in Education, Business Administration, Humanities, Human Resources, Communications or related fields.
- Minimum of 5 years program management or related experience.
- Must be a self-starter and possess strong analytical and problem-solving skills, able to handle multiple assignments, complex tasks while adhering to timelines and deadlines.
- Demonstrated ability to lead, plan, organize and work independently and as well as part of a team.
- Ability to research and quickly develop knowledge of employer recruiting strategies, job market trends, occupational, career and personal growth, and turn this knowledge into streamlines student focused programs.
- Collaborate and assist other postsecondary success staff with various events and activities throughout year.
Preferred Qualifications
- Knowledge and understanding of Hawai’i labor laws, work permits and certificates for minors.
- Exhibits excellent oral and written communication skills, and the ability to adapt messaging to a wide variety of audiences and learners.
- Strong interpersonal skills with a demonstrated commitment to cultural diversity.
- Proven ability to remain flexible in a demanding work environment.
- Strong consulting skills to include analytical, problem solving, communication, facilitation, negotiation and influence.
- Must possess the ability to establish and maintain effective working relationships with school staff and the public.
- Demonstrated knowledge of and/or skill in organizational competencies of accountability, change effectiveness, collaboration and teamwork, communication, Hawaiian cultural commitment, and innovation.
Physical and Mental Requirements
- Frequently sits, perform desk-based computer tasks and grasp light or fine manipulation, talk or hear.
- Occasionally stand and/or walk, write by hand, and lift and/or carry, push and/or pull objects that weigh up to 10 pounds.
- Rarely twist, bend, stoop, squat, kneel, crawl, climb, reach or work above shoulder, or grasp forcefully.
Working Conditions (including environmental conditions)
- This position may involve traveling to various locations, including neighbor islands to conduct business.
- Work is conducted in an office environment and may require work to be conducted in non-standard workplaces.
- Work is typically conducted Monday through Friday at normal business hours but may be conducted in evenings and weekends, as necessary.
For Internal Use Only: #LI-CAR #MAUI
Disclaimer: The above statements are intended to describe the general nature and level of work being performed by incumbents assigned to this job. This is not intended to be an exhaustive list of all the responsibilities, duties and skills required. The incumbent may be expected to perform other duties as assigned.
Federal law requires employers to provide reasonable accommodation to qualified individuals with disabilities. Please contact us at hr@ksbe.edu or 808-534-8040 if you require a reasonable accommodation to apply for a job or to perform your job. Examples of reasonable accommodation include making a change to the application process or work procedures, providing documents in an alternate format, using a sign language interpreter, or using specialized equipment.
KS does not accept unauthorized solicitations of candidate referrals from third-party vendors (i.e. Staffing Agencies, Executive Recruitment Firms). Any third-party vendor who has interest in supporting KS's recruiting efforts must be authorized by Human Resources prior to the vendor’s candidate applying with KS.
Work Year
12
Pay Range
79,100.00 - 108,400.00 Annual
Compensation and Benefits
Based on the compensation range provided below, salaries are commensurate with job-related experience, skills and competencies, education, internal equity, length of work year, and other organizational needs.
At Kamehameha Schools (KS), we recognize that compensation is just one facet of a fulfilling employment experience. Our commitment lies in fostering a positive work environment and equipping employees with the necessary resources to excel every day. Our Total Rewards Program embodies KS's dedication to the physical, mental, and financial well-being of our employee ʻohana. Explore our comprehensive Benefits Summary for more information.
Primary Location
Maui Campus
City, State
Makawao, Hawaii
Additional Locations
See all 13+ Training Coordinator jobs
Sign up for free to unlock all listings, filter by visa type, and get alerts for new Training Coordinator roles.
Get Access To All JobsTips for Finding J-1 Visa Sponsorship as a Training Coordinator
Build a structured training plan document
Designated sponsors require a detailed Training/Internship Placement Plan before issuing your DS-2019. Draft a phase-by-phase outline of skills you'll develop as a Training Coordinator, including facilitation methods, curriculum tools, and learning objectives tied to measurable outcomes.
Distinguish Intern from Trainee eligibility early
The J-1 Intern category applies if you're currently enrolled in a degree program. The Trainee category applies after graduation, with at least one year of relevant work experience. Applying under the wrong category delays your DS-2019 issuance and can require restarting the process entirely.
Search for roles using Migrate Mate
Use Migrate Mate to find Training Coordinator positions at U.S. employers that already work within J-1 program structures. Filtering for host organizations familiar with structured training placements significantly reduces the back-and-forth during the offer stage.
Target host employers with L&D infrastructure
Training Coordinator placements require a host with an active learning and development function, not just a willingness to hire. Look for organizations that have onboarding programs, compliance training cycles, or dedicated HR teams, since these structures satisfy the sponsor's substantive training requirement.
Clarify the two-year home residency rule upfront
Some J-1 participants are subject to a two-year home residency requirement before changing to certain U.S. visa statuses. Whether it applies depends on your funding source and home country. Confirm your situation with your designated sponsor before accepting a host offer.
Verify your host employer's J-1 compliance readiness
Before signing an offer, confirm your prospective host has agreed to a formal training plan review with a designated sponsor organization such as Cultural Vistas or AIPT. Hosts unfamiliar with this process often cause delays after the offer is accepted, not before.
Training Coordinator jobs are hiring across the US. Find yours.
Find Training Coordinator JobsTraining Coordinator J-1 Visa: Frequently Asked Questions
Which J-1 program category fits a Training Coordinator role?
Most Training Coordinator placements fall under the J-1 Trainee category if you've completed a relevant degree and have at least one year of professional experience in human resources, instructional design, or organizational development. If you're still enrolled in a degree program and completing the role as part of your studies, the Intern category may apply instead. Your designated sponsor confirms which category fits your background.
Who actually sponsors the J-1 visa for a Training Coordinator placement?
The visa sponsor is a U.S. Department of State-designated organization, such as Cultural Vistas, AIPT, or CIEE, not your host employer. The designated sponsor issues your DS-2019 form, reviews and signs your Training/Internship Placement Plan, and monitors your program compliance. Your U.S. employer is the host organization that runs the day-to-day training program, but they do not hold the legal sponsorship role.
What should a Training Coordinator training plan include to satisfy J-1 requirements?
Your Training/Internship Placement Plan must document the specific skills you'll develop, the methods used to teach them, a phase-by-phase schedule, and measurable performance goals. For a Training Coordinator role, this typically covers curriculum development, facilitation techniques, LMS administration, and needs assessment methodologies. Vague plans citing only job duties are commonly rejected by designated sponsors. Your host employer and sponsor review the plan together before the DS-2019 is issued.
How do I find Training Coordinator host employers open to J-1 placements?
Use Migrate Mate to identify Training Coordinator openings at U.S. employers that align with J-1 program structures. The most useful targets are mid-to-large organizations with dedicated HR or learning and development teams, since those functions already generate the structured training environment sponsors require. Employers without an existing L&D function often struggle to meet the substantive training plan requirements, which stalls your placement.
Does a Training Coordinator J-1 placement trigger the two-year home residency requirement?
It depends on your specific situation, not the job title itself. The two-year home residency requirement applies if your J-1 program is funded by your home or host government, or if your home country has identified your occupation as one it needs. Training Coordinator roles are not automatically subject to it, but you should confirm your status with your designated sponsor before accepting an offer, since this requirement affects your ability to change visa status or apply for permanent residence later.
See which Training Coordinator employers are hiring and sponsoring visas right now.
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