Legal Operations Specialist Jobs in New Jersey

Title: General Affairs & Operations Specialist - Manager

Reports to: HR & GA Head

Department: Shared Services – General Affairs

Responsibility Summary: The General Affairs & Operations Specialist - Manager provides strategic operational oversight by managing the company’s non-payroll expenditure, physical infrastructure, and contractual ecosystem. Unlike traditional administrative roles, this position functions as an Operations Control Leader, ensuring end-to-end visibility over operating expenses and facility environments through systemic audit discipline. This role is responsible for mitigating physical risk exposure, optimizing contract structures, and driving data-driven decisions to enhance organizational efficiency. By implementing rigorous cost-control measures and maintaining high standards for facility safety and vendor management, the GA Leader ensures a robust and scalable operational foundation that directly supports the company’s bottom line and long-term business resilience.

Responsibilities: The General Affairs & Operations Specialist - Manager is responsible for providing strategic oversight of the company's operational infrastructure and non-payroll expenditures through a variety of tasks, including:

• Operational Support & Office Management:

• Oversee day-to-day office operations, including space planning, office supplies procurement, and mail/logistics management to ensure a seamless work environment

• Manage corporate housing, fleet vehicles, and travel management systems, optimizing service quality while controlling costs
• Coordinate company-wide events, town halls, and business guest protocols to enhance employee experience and corporate hospitality

• Act as the primary point of contact for landlord relations and building management to resolve any facility-related issues promptly

• Strategic Insurance & Vendor Governance:

• Manage the comprehensive commercial insurance portfolio (Property, Liability, etc.), ensuring optimal protection for company assets

• Lead the end-to-end Strategic Sourcing process, including RFPs, vendor evaluation, and contract negotiations

• Redesign legacy service contracts to align with current business scales and operational needs

• Operational Audit & Cost Monitoring:

• Oversee PO-to-payment workflows to ensure transparency and accountability over all operating expenses

• Conduct regular internal/external operational audits to identify inefficiencies and prevent waste

• Perform monthly budget vs. actual variance analysis for non-payroll expenditures

• System-Based GA Operations Transformation:

• Manage the entire asset lifecycle through system-based controls to maintain inventory accuracy

• Oversee facilities management with a strong focus on preventive maintenance and physical risk mitigation

• Direct the digital transformation of GA tasks into automated, data-centric workflows

• EHS & Risk Management (OSHA):

• Conduct comprehensive risk assessments across all facility environments to minimize physical risk exposure

• Manage safety training programs and maintain compliance records in accordance with regulatory standards

• Executive-Level Reporting & Team Leadership:

• Manage and mentor GA staff and outsourced vendors to deliver operational excellence

• Deliver regular executive-level reports on cost structures, risk exposure, and operational efficiency

Qualifications

• Minimum of 5+ years of progressive experience in General Affairs, Operations, Procurement, or Internal Audit
• Bachelor’s degree in Business Administration, Supply Chain Management, Finance, or a related field required
• Bilingual proficiency in Korean and English is required. (Must be able to conduct business meetings, draft professional reports, and coordinate between global stakeholders in both languages.)
• Advanced proficiency in MS Office Suite, especially Excel for data-driven decision-making and budget tracking
• Strong organizational skills with the ability to manage multiple priorities and complex operational deadlines
• High degree of professionalism and discretion when handling sensitive financial data and audit results

Preferred Qualifications:

• Language Skills: Proficiency in Spanish is highly preferred to facilitate effective communication with warehouse and facility personnel

• Ideal Candidate Profile:

• Operational Optimizer: Ability to transform manual GA tasks into systemic, automated workflows

• Data-Driven Decision Maker: Skilled at using metrics to drive cost-saving and efficiency
• Risk & Cost Gatekeeper: Experience in internal spending audits and physical risk mitigation
• Field-Oriented Leader: Comfortable managing on-site facility issues and leading staff in high-pressure environments
• Experience in warehouse-intensive environments, manufacturing, or high-growth startups
• Knowledge of OSHA/EHS standards and experience managing workplace safety compliance
• Professional certifications such as OSHA 10/30, CPSM, or CIA

Physical & Other Requirements:

• On-site Presence: Must be able to work on-site from Monday through Friday to ensure consistent operational oversight and leadership
• Work Environment: Ability to work in a fast-paced environment, including regular site visits to production floors and warehouses (Totowa office and Wayne warehouse)
• Field Audits: Must be able to conduct physical audits, site inspections, and oversee facility maintenance activities across multiple locations
• Physical: Ability to lift and carry up to 10-15 pounds

Compensation & Benefits:

The approximate pay range for this position is $70,000 to $90,000 per year. Final compensation may vary based on factors including but not limited to knowledge, skills and abilities. The benefit package includes:

• Medical, Dental, Vision
• Life/AD&D Insurance
• Paid Time Off (PTO)
• Special Paid Leave for employees’ personal events
• Company Paid Holidays
• 401(k) with employer match
• Year-End Gift

Additional Information:

This position may be designated as either a Specialist or Manager, depending on the candidate's qualifications and experience.