Legal Operations Specialist Jobs in New York
Legal Operations Specialist jobs in New York represent one of the most active markets in the country, concentrated in corporate legal departments, BigLaw firms, and financial services institutions, with openings from entry-level coordinator roles through senior director positions. The heaviest hiring is in New York City, with additional demand in White Plains and Albany, where employers like JPMorgan Chase, Citigroup, and Sullivan and Cromwell maintain substantial legal operations functions. The most in-demand specialties are e-discovery management, legal technology implementation, and matter management. Find a role that fits below and apply directly.
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Showing 5 of 28+ Legal Operations Specialist jobs
ITHAKA's mission is to expand access to knowledge and education around the world. Our services — JSTOR, Portico, and Ithaka S+R — enable people everywhere to learn, to grow, and to overcome barriers to education. In carrying out our mission, as employees we feel a deep responsibility to members of our community and to each other, and we are committed to building and sustaining a culture where everyone can thrive.
While this role is primarily remote, candidates must reside within a 50-mile radius of either ITHAKA's New York or Ann Arbor office to be considered. Periodic in-office attendance may be required.
The Role
We are looking for a motivated, detail-oriented Legal Operations professional and Paralegal to support the day-to-day work of ITHAKA's Office of the General Counsel. Reporting to the Senior Legal Operations Manager, you will administer ITHAKA's technology-enabled legal team's systems–including the Contract Lifecycle Management System (Conga Contracts, currently migrating to Ironclad); the Docusign e-signature system; and the Jira legal matter management system. You will help improve processes and workflows and support legal systems' users across the organization. In addition, you will assist with routine corporate filings and legal drafting, template and clause library maintenance, research, and special projects. The Legal Operations professional and Paralegal will support work involving ITHAKA's products and services, including JSTOR, Ithaka S+R, and Portico.
Responsibilities
Legal Technology Systems:
- Serve as an administrator for the legal operations systems used by the Office of the General Counsel, including the Contract Lifecycle Management System (Conga Contracts, currently migrating to Ironclad), DocuSign, Jira, and other systems as needed.
- Manage user accounts, handle training and troubleshooting, and communicate substantive changes to users for the legal technology systems. Perform day-to-day maintenance of template documents, clause libraries, dashboards, reports, inquiries, and other administrative tasks as requested.
Project Management and System Onboarding:
- Coordinate onboarding of new users, departments, or groups to the Contract Lifecycle Management System and, as needed, help improve work flows for existing Contract Lifecycle Management System users.
- Gather requirements, identify project participants, coordinate system configuration, and organize user testing and training as needed to meet users' evolving needs, drive new user testing and training sessions.
- Work with Legal, Finance, Enterprise Services, Business Systems, and other stakeholders to establish project priorities, phases, and schedules.
- Coordinate and execute system migration activities, including gathering data requirements and preparing and cleaning data.
Documentation, Training, and Support:
- Develop and update training materials, user manuals and training videos.
- Conduct training sessions using methods suited to different users and learning needs.
- Document and implement legal team policies and processes in a centralized location and update them as systems and practices change.
- Oversee and respond to user support requests.
- Respond to user requests about the Contract Lifecycle Management System in a dedicated Slack channel and provide timely support.
Corporate Filings:
- Prepare and coordinate routine corporate filings to ensure ITHAKA remains in good standing.
- Maintain a filing calendar, gather required information, prepare filing materials, coordinate submission, and keep records of completed filings.
- Track deadlines and alert the appropriate attorney to issues requiring legal judgment or action.
Experience and Skills
Four years minimum relevant experience with Ironclad, as well as the following skills or abilities:
- Excellent skills in analytical thinking, specifically the ability to identify and define problems, collect data, establish facts and develop substantial conclusions.
- Exceptional organizational skills with an excellent sense of priority, urgency, and commitment to deadlines and an ability to listen, get clarification, and respond well to questions.
- Ability to identify and resolve problems in a timely manner and analyze information skillfully with minimal supervision.
- Ability to communicate effectively with members of other units in order to support their functions as well as to assist them in supporting the Legal unit.
- Solid computer and technology skills, including proficiency with Microsoft Office products (Word, PowerPoint and Excel), Google Suite products (GDocs, GSheets, and Google Slides), Jira, Slack, and MS Teams.
- This role is primarily remote and is open to candidates who live within 50 miles of ITHAKA's New York or Ann Arbor office. Periodic attendance at the office may be required.
Work Authorization and Sponsorship
ITHAKA is not currently considering candidates who require any type of immigration sponsorship (additional work authorization or permanent work authorization) to work in the United States.
Compensation and Benefits
At ITHAKA we believe in openness and fair pay. Part of living those values is our commitment to clarity about salary ranges, so candidates know what to expect. The starting salary for this position ranges from $80,000–$95,000 per year. Starting pay may vary with job-related knowledge, skills, and experience. At present, our total compensation package for benefits-eligible employees includes medical, dental, and vision plans, an employer-paid 10% retirement contribution, paid parental and caregiver leave, 22 days of paid time off, 11 paid holidays, up to 12 sick days, wellness benefits, and more. Please note that ITHAKA, at its discretion, may make changes to its benefits programs from time to time.
Work for ITHAKA
We are committed to our organizational values of belonging, evidence, speed, teamwork, and trust. We take seriously the need for everyone to feel welcome. Belonging is one of our core values, and it shows in our vibrant culture. People from a wide range of backgrounds work at ITHAKA, and we believe that unique perspectives help us realize new insights and build better solutions.
We want to work with people who are passionate about ideas like these and who wish to contribute their perspectives and talents to ITHAKA's mission. We enthusiastically welcome applications from people of all backgrounds and credentials. We want to hear your story and include your perspective in the transformative work we aim to do.
Learn more about Working at ITHAKA.
Apply Now
Although ITHAKA has physical offices in New York and Ann Arbor, Michigan, our employees are distributed across the continental United States. At this time, we're not considering candidates who are unable to work and reside in the continental U.S.
Candidates may apply by submitting an application online through our career site, if you have any questions about your application, please contact us at careers@ithaka.org. ITHAKA is committed to providing reasonable accommodations, if there's anything we can do to accommodate any portion of the application or hiring process, please contact us at accommodations@ithaka.org.
We are proud to be an Equal Opportunity employer. All qualified applicants receive consideration for employment without regard to identity or other status protected by law. We invite you to read our Equal Employment Opportunity Statement. ITHAKA cares about your privacy, learn more about our Applicant Privacy Notice.
ITHAKA's mission is to expand access to knowledge and education around the world. Our services — JSTOR, Portico, and Ithaka S+R — enable people everywhere to learn, to grow, and to overcome barriers to education. In carrying out our mission, as employees we feel a deep responsibility to members of our community and to each other, and we are committed to building and sustaining a culture where everyone can thrive.
While this role is primarily remote, candidates must reside within a 50-mile radius of either ITHAKA's New York or Ann Arbor office to be considered. Periodic in-office attendance may be required.
The Role
We are looking for a motivated, detail-oriented Legal Operations professional and Paralegal to support the day-to-day work of ITHAKA's Office of the General Counsel. Reporting to the Senior Legal Operations Manager, you will administer ITHAKA's technology-enabled legal team's systems–including the Contract Lifecycle Management System (Conga Contracts, currently migrating to Ironclad); the Docusign e-signature system; and the Jira legal matter management system. You will help improve processes and workflows and support legal systems' users across the organization. In addition, you will assist with routine corporate filings and legal drafting, template and clause library maintenance, research, and special projects. The Legal Operations professional and Paralegal will support work involving ITHAKA's products and services, including JSTOR, Ithaka S+R, and Portico.
Responsibilities
Legal Technology Systems:
- Serve as an administrator for the legal operations systems used by the Office of the General Counsel, including the Contract Lifecycle Management System (Conga Contracts, currently migrating to Ironclad), DocuSign, Jira, and other systems as needed.
- Manage user accounts, handle training and troubleshooting, and communicate substantive changes to users for the legal technology systems. Perform day-to-day maintenance of template documents, clause libraries, dashboards, reports, inquiries, and other administrative tasks as requested.
Project Management and System Onboarding:
- Coordinate onboarding of new users, departments, or groups to the Contract Lifecycle Management System and, as needed, help improve work flows for existing Contract Lifecycle Management System users.
- Gather requirements, identify project participants, coordinate system configuration, and organize user testing and training as needed to meet users' evolving needs, drive new user testing and training sessions.
- Work with Legal, Finance, Enterprise Services, Business Systems, and other stakeholders to establish project priorities, phases, and schedules.
- Coordinate and execute system migration activities, including gathering data requirements and preparing and cleaning data.
Documentation, Training, and Support:
- Develop and update training materials, user manuals and training videos.
- Conduct training sessions using methods suited to different users and learning needs.
- Document and implement legal team policies and processes in a centralized location and update them as systems and practices change.
- Oversee and respond to user support requests.
- Respond to user requests about the Contract Lifecycle Management System in a dedicated Slack channel and provide timely support.
Corporate Filings:
- Prepare and coordinate routine corporate filings to ensure ITHAKA remains in good standing.
- Maintain a filing calendar, gather required information, prepare filing materials, coordinate submission, and keep records of completed filings.
- Track deadlines and alert the appropriate attorney to issues requiring legal judgment or action.
Experience and Skills
Four years minimum relevant experience with Ironclad, as well as the following skills or abilities:
- Excellent skills in analytical thinking, specifically the ability to identify and define problems, collect data, establish facts and develop substantial conclusions.
- Exceptional organizational skills with an excellent sense of priority, urgency, and commitment to deadlines and an ability to listen, get clarification, and respond well to questions.
- Ability to identify and resolve problems in a timely manner and analyze information skillfully with minimal supervision.
- Ability to communicate effectively with members of other units in order to support their functions as well as to assist them in supporting the Legal unit.
- Solid computer and technology skills, including proficiency with Microsoft Office products (Word, PowerPoint and Excel), Google Suite products (GDocs, GSheets, and Google Slides), Jira, Slack, and MS Teams.
- This role is primarily remote and is open to candidates who live within 50 miles of ITHAKA's New York or Ann Arbor office. Periodic attendance at the office may be required.
Work Authorization and Sponsorship
ITHAKA is not currently considering candidates who require any type of immigration sponsorship (additional work authorization or permanent work authorization) to work in the United States.
Compensation and Benefits
At ITHAKA we believe in openness and fair pay. Part of living those values is our commitment to clarity about salary ranges, so candidates know what to expect. The starting salary for this position ranges from $80,000–$95,000 per year. Starting pay may vary with job-related knowledge, skills, and experience. At present, our total compensation package for benefits-eligible employees includes medical, dental, and vision plans, an employer-paid 10% retirement contribution, paid parental and caregiver leave, 22 days of paid time off, 11 paid holidays, up to 12 sick days, wellness benefits, and more. Please note that ITHAKA, at its discretion, may make changes to its benefits programs from time to time.
Work for ITHAKA
We are committed to our organizational values of belonging, evidence, speed, teamwork, and trust. We take seriously the need for everyone to feel welcome. Belonging is one of our core values, and it shows in our vibrant culture. People from a wide range of backgrounds work at ITHAKA, and we believe that unique perspectives help us realize new insights and build better solutions.
We want to work with people who are passionate about ideas like these and who wish to contribute their perspectives and talents to ITHAKA's mission. We enthusiastically welcome applications from people of all backgrounds and credentials. We want to hear your story and include your perspective in the transformative work we aim to do.
Learn more about Working at ITHAKA.
Apply Now
Although ITHAKA has physical offices in New York and Ann Arbor, Michigan, our employees are distributed across the continental United States. At this time, we're not considering candidates who are unable to work and reside in the continental U.S.
Candidates may apply by submitting an application online through our career site, if you have any questions about your application, please contact us at careers@ithaka.org. ITHAKA is committed to providing reasonable accommodations, if there's anything we can do to accommodate any portion of the application or hiring process, please contact us at accommodations@ithaka.org.
We are proud to be an Equal Opportunity employer. All qualified applicants receive consideration for employment without regard to identity or other status protected by law. We invite you to read our Equal Employment Opportunity Statement. ITHAKA cares about your privacy, learn more about our Applicant Privacy Notice.
See All 28 Legal Operations Specialist Jobs in New York
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Find JobsLegal Operations Specialist Jobs by City in New York
Where New York roles are concentrated, by current openings.
Legal Operations Specialist Job Market in New York
A snapshot from current New York openings, updated as new roles post.
Who's Hiring
Top Industries Hiring
- Law & Legal Services
- Consulting & Professional Services
What New York Employers Look For
The qualifications that appear most often in legal operations specialist jobs across New York.
- Bachelor's degree in legal studies, business, or a related field required
- Experience with legal technology platforms such as eBillingHub, SimpleLegal, or Relativity
- Familiarity with contract lifecycle management and matter management systems
- Strong project management skills with experience coordinating cross-functional legal teams
- Knowledge of e-discovery processes and litigation support workflows
- Proficiency in data analysis and reporting using Excel, Power BI, or similar tools
Legal Operations Specialist Jobs in New York: Frequently Asked Questions
How do you become a legal operations specialist in New York?
Most legal operations specialists in New York enter the field with a bachelor's degree in legal studies, business administration, or a related discipline, sometimes supplemented by a paralegal certificate from an ABA-approved program. New York does not require a state license for this role, but employers strongly favor candidates who have completed coursework in legal technology or hold a Certified Legal Manager credential. Many professionals move into legal operations from paralegal, contract administration, or litigation support roles within New York law firms or corporate legal departments.
Which companies hire legal operations specialists in New York?
Employers hiring legal operations specialists in New York right now include Norm, Match, and White & Case Llp, based on current listings on Migrate Mate as of November 2026. New York's concentration of global financial institutions and Am Law 100 firms means demand is particularly strong among organizations managing high-volume litigation, regulatory compliance, and vendor spend.
Which New York cities have the most legal operations specialist jobs?
New York, Buffalo, and Hicksville are the cities with the most legal operations specialist openings in New York. New York City dominates the distribution because it hosts the headquarters of major banks, insurance companies, and a dense cluster of large law firms, while White Plains and Albany draw demand from regional corporate legal teams and state government agencies that maintain dedicated legal operations functions.
Are there remote legal operations specialist jobs in New York?
Yes, and more than most fields, because legal operations work is largely desk-based, technology-driven, and process-oriented rather than requiring a physical presence. About 79% of legal operations specialist openings tied to New York are remote or hybrid as of November 2026, reflecting how normalized flexible arrangements have become in corporate legal departments. Roles focused on legal technology administration, vendor management, and data analytics tend to be the most remote-friendly.
How can I get hired as a legal operations specialist in New York with little or no experience?
The most realistic entry path is starting as a legal coordinator, paralegal, or litigation support analyst at a New York law firm or corporate legal department, then moving laterally once you have exposure to matter management systems or billing workflows. Large New York employers including major financial institutions and Am Law 100 firms regularly hire legal operations associates or legal technology specialists at the junior level. Building hands-on experience with platforms like Relativity or eBillingHub, or earning a paralegal certificate from an ABA-approved New York program, significantly strengthens an entry-level application.
Where can I find and apply to legal operations specialist jobs in New York?
You can find and apply to legal operations specialist jobs in New York on Migrate Mate, which lists current New York openings updated regularly. Find the roles that fit your experience and specialty and apply directly to each one.
See All 28 Legal Operations Specialist Jobs in New York
Find roles in New York that match your experience and apply in just a few clicks.
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