Legal Operations Specialist Jobs in New York
Legal Operations Specialist jobs in New York represent one of the most active markets in the country, concentrated in corporate legal departments, BigLaw firms, and financial services institutions, with openings from entry-level coordinator roles through senior director positions. The heaviest hiring is in New York City, with additional demand in White Plains and Albany, where employers like JPMorgan Chase, Citigroup, and Sullivan and Cromwell maintain substantial legal operations functions. The most in-demand specialties are e-discovery management, legal technology implementation, and matter management. Find a role that fits below and apply directly.
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Showing 5 of 22+ Legal Operations Specialist jobs
New Era Cap, LLC is an international lifestyle brand headquartered in Buffalo, NY with an authentic sports heritage that dates back over 100 years. Best known for being the official on-field cap for MLB, official sideline cap for NFL, and official on-court cap for NBA, New Era Cap is the brand of choice not only for its headwear collection, but also for its accessories and apparel lines for men, women and youth. The brand is worn as a symbol of self-expression by athletes, artists and some of the most interesting people around the globe. New Era Cap encourages people to truly express their personal style and individuality through its products.
Since 1920, this family-owned business has hired employees who are masters of their craft. We are innovators, architects of culture, experts, and forward thinkers. We demand excellence because we pride ourselves on the quality of our products and the authenticity of our brand.
Interested in working with us? Check out this exciting opportunity at New Era Cap’s Headquarters (HQ) building located in downtown Buffalo, NY. This role is 100% on-site, encouraging employees to collaborate and connect in person five days a week. HQ offers an inviting atmosphere, complete with an on-site café, fitness center, and Flagship store.
Apply to join New Era's team!
The Asst. Manager, Legal Operations & Contract Management is a newly created role responsible for supporting and advancing the Legal Department’s operational excellence through technology, process improvement, project management, vendor administration, contract repository administration, corporate record keeping, and cross-functional collaboration. This role serves as the Legal Department’s project lead and internal point person for the implementation, rollout, and ongoing support of New Era’s contract lifecycle management, contract repository, and related legal technology platforms, working under the guidance of Legal Department leadership, while also supporting day-to-day legal operations, contract administration, repository governance, and corporate records management needs across the global business.
The Legal team at New Era Cap provides strategic legal guidance and support across all areas of the business, including licensing, finance, operations, logistics, technology, marketing, human resources, and corporate transactions. They oversee contracts, litigation, intellectual property, brand protection, compliance, risk management, and corporate governance while partnering with stakeholders to develop and execute legal strategies that support the company’s goals and growth.
Responsibilities
-
Contract Management – Project Lead / Point Person
- Serve as the Legal Department’s internal project lead and day-to-day point person for the implementation, configuration, rollout, and ongoing support of New Era’s contract lifecycle management, contract repository, and related legal technology platforms, with guidance from Legal Department leadership
- Coordinate with Legal Department leadership to prioritize implementation workstreams, including requirements gathering, workflow design, template and clause library development, integrations, testing, training, and go-live planning
- Prepare and maintain implementation roadmaps, project timelines, milestones, and status reporting for Legal Department leadership
- Following go-live or implementation of any applicable platform, support the ongoing administration, optimization, user adoption, and day-to-day coordination of New Era’s contract lifecycle management, contract repository, and related legal technology solutions under the guidance of Legal Department leadership
- Support change management, training, communication, and user adoption plans to encourage effective rollout and ongoing use
- Track and report on KPIs related to contract management and process efficiency
- Identify and recommend opportunities for process improvements within the contracting function
-
Legal Operations
- Support the day-to-day operational, budgetary, administrative, and technology needs of the Legal Department
- Assist in managing outside counsel engagement, legal vendor relationships, e-billing, matter intake, and legal spend reporting
- Maintain and enhance Legal Department knowledge management tools, SharePoint resources, and operating procedures
- Support governance, organization, retention, and ongoing maintenance of Legal Department records, including contract repositories, corporate records, entity files, and related legal documentation
- Coordinate departmental initiatives, strategic projects, process improvement efforts, and special assignments
- Support onboarding, training, and user support for Legal Department systems
-
Contract Administration & Cross-Functional Support
- Conduct intake, triage, and routing of contracts submitted to the Legal Department
- Process contracts for signature and maintain repository records through New Era’s contract management, repository, and related legal technology systems
- Collaborate with cross-functional and international teams, including finance, procurement, IT, sales, marketing, merchandising, HR, and senior leaders
- Support and help deliver training on contract management best practices and applicable legal technology functionality
- Maintain confidentiality of sensitive legal and business matters
- Maintain accurate, organized, and searchable contract repository records, including executed agreements, amendments, renewals, expirations, key metadata, and related supporting documentation
- Support corporate record keeping and entity governance administration, including maintaining corporate records, board and shareholder materials, officer and director records, written consents, minutes, certificates, organizational documents, and related governance files in coordination with Legal Department leadership and external counsel
- Keep all sensitive matters confidential
- Other duties as assigned
Knowledge, Skills and Abilities
- Strong project management and organizational skills
- Experience with, or ability to quickly learn and support, contract lifecycle management platforms such as Onit, Agiloft, Ironclad, Icertis, ContractPodAi, Luminance or similar systems
- Strong analytical, problem-solving, and process improvement capabilities
- Ability to support change management, user adoption, training, and process standardization initiatives
- Ability to work independently, exercise sound judgment, and take initiative
- Strong attention to detail and accuracy
- Excellent written and verbal communication skills
- Ability to establish and maintain effective working relationships with internal and external stakeholders
- Strong proficiency in Microsoft 365, including Word, Excel, PowerPoint, Outlook, Teams, and SharePoint
- Ability to manage multiple priorities in a fast-paced environment
- Ability to adapt to changing priorities and work effectively under deadlines
- Familiarity with contract repository administration, legal records management, corporate governance records, and document retention practices
- Strong sense of confidentiality and professionalism
Education and Experience
- Bachelor’s degree preferred, or equivalent combination of education and relevant experience
- Three (3) to five (5) years of relevant experience in a corporate legal department, law firm, legal operations, contract management, procurement operations, project management, or related role
- Demonstrated experience supporting or leading a CLM or digital repository system implementation strongly preferred
- Paralegal certification, J.D., PMP, Six Sigma, CLOC, or related credentials are a plus
Travel Requirement
- The location for this position is 100% on-site in Buffalo, NY
- 0% to 10%; domestic and/or global
The salary range for this posted position is $70,000 - $90,000 (plus bonus & benefits) and pertains to candidates located in Western New York. Actual compensation will fall within this range and is determined by a wide array of factors including but not limited to skill set, education, essential job duties and requirements, and necessary experience.
New Era Cap, LLC’s casual work environment celebrates individuality and encourages employees to showcase their personal style. We pride ourselves on offering competitive compensation, a generous PTO policy, along with world-class benefits designed to promote health, financial stability, and personal growth.
As an employee, you'll enjoy a range of perks, including paid parking, exclusive discounts on apparel and headwear, and professional development opportunities right here on-site. We can't wait for you to experience all that our dynamic workplace has to offer!
#LI-Onsite #LIOnsite #LI Onsite
New Era Cap, LLC is an international lifestyle brand headquartered in Buffalo, NY with an authentic sports heritage that dates back over 100 years. Best known for being the official on-field cap for MLB, official sideline cap for NFL, and official on-court cap for NBA, New Era Cap is the brand of choice not only for its headwear collection, but also for its accessories and apparel lines for men, women and youth. The brand is worn as a symbol of self-expression by athletes, artists and some of the most interesting people around the globe. New Era Cap encourages people to truly express their personal style and individuality through its products.
Since 1920, this family-owned business has hired employees who are masters of their craft. We are innovators, architects of culture, experts, and forward thinkers. We demand excellence because we pride ourselves on the quality of our products and the authenticity of our brand.
Interested in working with us? Check out this exciting opportunity at New Era Cap’s Headquarters (HQ) building located in downtown Buffalo, NY. This role is 100% on-site, encouraging employees to collaborate and connect in person five days a week. HQ offers an inviting atmosphere, complete with an on-site café, fitness center, and Flagship store.
Apply to join New Era's team!
The Asst. Manager, Legal Operations & Contract Management is a newly created role responsible for supporting and advancing the Legal Department’s operational excellence through technology, process improvement, project management, vendor administration, contract repository administration, corporate record keeping, and cross-functional collaboration. This role serves as the Legal Department’s project lead and internal point person for the implementation, rollout, and ongoing support of New Era’s contract lifecycle management, contract repository, and related legal technology platforms, working under the guidance of Legal Department leadership, while also supporting day-to-day legal operations, contract administration, repository governance, and corporate records management needs across the global business.
The Legal team at New Era Cap provides strategic legal guidance and support across all areas of the business, including licensing, finance, operations, logistics, technology, marketing, human resources, and corporate transactions. They oversee contracts, litigation, intellectual property, brand protection, compliance, risk management, and corporate governance while partnering with stakeholders to develop and execute legal strategies that support the company’s goals and growth.
Responsibilities
-
Contract Management – Project Lead / Point Person
- Serve as the Legal Department’s internal project lead and day-to-day point person for the implementation, configuration, rollout, and ongoing support of New Era’s contract lifecycle management, contract repository, and related legal technology platforms, with guidance from Legal Department leadership
- Coordinate with Legal Department leadership to prioritize implementation workstreams, including requirements gathering, workflow design, template and clause library development, integrations, testing, training, and go-live planning
- Prepare and maintain implementation roadmaps, project timelines, milestones, and status reporting for Legal Department leadership
- Following go-live or implementation of any applicable platform, support the ongoing administration, optimization, user adoption, and day-to-day coordination of New Era’s contract lifecycle management, contract repository, and related legal technology solutions under the guidance of Legal Department leadership
- Support change management, training, communication, and user adoption plans to encourage effective rollout and ongoing use
- Track and report on KPIs related to contract management and process efficiency
- Identify and recommend opportunities for process improvements within the contracting function
-
Legal Operations
- Support the day-to-day operational, budgetary, administrative, and technology needs of the Legal Department
- Assist in managing outside counsel engagement, legal vendor relationships, e-billing, matter intake, and legal spend reporting
- Maintain and enhance Legal Department knowledge management tools, SharePoint resources, and operating procedures
- Support governance, organization, retention, and ongoing maintenance of Legal Department records, including contract repositories, corporate records, entity files, and related legal documentation
- Coordinate departmental initiatives, strategic projects, process improvement efforts, and special assignments
- Support onboarding, training, and user support for Legal Department systems
-
Contract Administration & Cross-Functional Support
- Conduct intake, triage, and routing of contracts submitted to the Legal Department
- Process contracts for signature and maintain repository records through New Era’s contract management, repository, and related legal technology systems
- Collaborate with cross-functional and international teams, including finance, procurement, IT, sales, marketing, merchandising, HR, and senior leaders
- Support and help deliver training on contract management best practices and applicable legal technology functionality
- Maintain confidentiality of sensitive legal and business matters
- Maintain accurate, organized, and searchable contract repository records, including executed agreements, amendments, renewals, expirations, key metadata, and related supporting documentation
- Support corporate record keeping and entity governance administration, including maintaining corporate records, board and shareholder materials, officer and director records, written consents, minutes, certificates, organizational documents, and related governance files in coordination with Legal Department leadership and external counsel
- Keep all sensitive matters confidential
- Other duties as assigned
Knowledge, Skills and Abilities
- Strong project management and organizational skills
- Experience with, or ability to quickly learn and support, contract lifecycle management platforms such as Onit, Agiloft, Ironclad, Icertis, ContractPodAi, Luminance or similar systems
- Strong analytical, problem-solving, and process improvement capabilities
- Ability to support change management, user adoption, training, and process standardization initiatives
- Ability to work independently, exercise sound judgment, and take initiative
- Strong attention to detail and accuracy
- Excellent written and verbal communication skills
- Ability to establish and maintain effective working relationships with internal and external stakeholders
- Strong proficiency in Microsoft 365, including Word, Excel, PowerPoint, Outlook, Teams, and SharePoint
- Ability to manage multiple priorities in a fast-paced environment
- Ability to adapt to changing priorities and work effectively under deadlines
- Familiarity with contract repository administration, legal records management, corporate governance records, and document retention practices
- Strong sense of confidentiality and professionalism
Education and Experience
- Bachelor’s degree preferred, or equivalent combination of education and relevant experience
- Three (3) to five (5) years of relevant experience in a corporate legal department, law firm, legal operations, contract management, procurement operations, project management, or related role
- Demonstrated experience supporting or leading a CLM or digital repository system implementation strongly preferred
- Paralegal certification, J.D., PMP, Six Sigma, CLOC, or related credentials are a plus
Travel Requirement
- The location for this position is 100% on-site in Buffalo, NY
- 0% to 10%; domestic and/or global
The salary range for this posted position is $70,000 - $90,000 (plus bonus & benefits) and pertains to candidates located in Western New York. Actual compensation will fall within this range and is determined by a wide array of factors including but not limited to skill set, education, essential job duties and requirements, and necessary experience.
New Era Cap, LLC’s casual work environment celebrates individuality and encourages employees to showcase their personal style. We pride ourselves on offering competitive compensation, a generous PTO policy, along with world-class benefits designed to promote health, financial stability, and personal growth.
As an employee, you'll enjoy a range of perks, including paid parking, exclusive discounts on apparel and headwear, and professional development opportunities right here on-site. We can't wait for you to experience all that our dynamic workplace has to offer!
#LI-Onsite #LIOnsite #LI Onsite
See All 22 Legal Operations Specialist Jobs in New York
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Find JobsLegal Operations Specialist Jobs by City in New York
Where New York roles are concentrated, by current openings.
Legal Operations Specialist Job Market in New York
A snapshot from current New York openings, updated as new roles post.
Who's Hiring
Top Industries Hiring
- Law & Legal Services
- Consulting & Professional Services
What New York Employers Look For
The qualifications that appear most often in legal operations specialist jobs across New York.
- Bachelor's degree in legal studies, business, or a related field required
- Experience with legal technology platforms such as eBillingHub, SimpleLegal, or Relativity
- Familiarity with contract lifecycle management and matter management systems
- Strong project management skills with experience coordinating cross-functional legal teams
- Knowledge of e-discovery processes and litigation support workflows
- Proficiency in data analysis and reporting using Excel, Power BI, or similar tools
Legal Operations Specialist Jobs in New York: Frequently Asked Questions
How do you become a legal operations specialist in New York?
Most legal operations specialists in New York enter the field with a bachelor's degree in legal studies, business administration, or a related discipline, sometimes supplemented by a paralegal certificate from an ABA-approved program. New York does not require a state license for this role, but employers strongly favor candidates who have completed coursework in legal technology or hold a Certified Legal Manager credential. Many professionals move into legal operations from paralegal, contract administration, or litigation support roles within New York law firms or corporate legal departments.
Which companies hire legal operations specialists in New York?
Employers hiring legal operations specialists in New York right now include Datadog, Amazon, and White & Case Llp, based on current listings on Migrate Mate as of September 2026. New York's concentration of global financial institutions and Am Law 100 firms means demand is particularly strong among organizations managing high-volume litigation, regulatory compliance, and vendor spend.
Which New York cities have the most legal operations specialist jobs?
New York, New York State, and Buffalo are the cities with the most legal operations specialist openings in New York. New York City dominates the distribution because it hosts the headquarters of major banks, insurance companies, and a dense cluster of large law firms, while White Plains and Albany draw demand from regional corporate legal teams and state government agencies that maintain dedicated legal operations functions.
Are there remote legal operations specialist jobs in New York?
Yes, and more than most fields, because legal operations work is largely desk-based, technology-driven, and process-oriented rather than requiring a physical presence. About 67% of legal operations specialist openings tied to New York are remote or hybrid as of September 2026, reflecting how normalized flexible arrangements have become in corporate legal departments. Roles focused on legal technology administration, vendor management, and data analytics tend to be the most remote-friendly.
How can I get hired as a legal operations specialist in New York with little or no experience?
The most realistic entry path is starting as a legal coordinator, paralegal, or litigation support analyst at a New York law firm or corporate legal department, then moving laterally once you have exposure to matter management systems or billing workflows. Large New York employers including major financial institutions and Am Law 100 firms regularly hire legal operations associates or legal technology specialists at the junior level. Building hands-on experience with platforms like Relativity or eBillingHub, or earning a paralegal certificate from an ABA-approved New York program, significantly strengthens an entry-level application.
Where can I find and apply to legal operations specialist jobs in New York?
You can find and apply to legal operations specialist jobs in New York on Migrate Mate, which lists current New York openings updated regularly. Find the roles that fit your experience and specialty and apply directly to each one.
See All 22 Legal Operations Specialist Jobs in New York
Find roles in New York that match your experience and apply in just a few clicks.
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