Licensing Coordinator Jobs

About Swannies

Swannies is a golf lifestyle apparel company based in Minnesota. We make clothes that work on the course and everywhere after it, because most people who golf are also doing a lot of other things.

We're about 100 people, split between our warehouse in Inver Grove Heights and a remote team across sales, marketing and design. We take the work seriously and ourselves less so. Our tagline is "It Should Be Fun," and we try to run the company that way too.

About the role

Sports Licensing is the fastest-growing part of Swannies. In two years it has grown from a handful of schools to a national program. We sell officially licensed college and pro team apparel through campus bookstores, team stores at stadiums and arenas, a national calendar of event merchandise tents, retail partners, golf course pro shops, our website and our flagship store.

We're nowhere near finished. There are schools, leagues, teams and retailers on our list that we haven't had the hands to go after yet. This role is how we get there.

You'll run the engine behind the growth: licensing approvals, royalty reporting, product setup and the day-to-day work that turns a new license into product on a shelf. Every school we add and every event we work runs through you. It's a visible seat on a small team, your work shows up directly in what we ship, and the role will grow as the channel does.

If you like owning a process end to end, working with design, product, marketing, sales and finance, and seeing your work turn into something people actually wear, this is a good one.

What you'll own

Licensing and compliance

• Submit artwork, product concepts and channel requests to CLC (Collegiate Licensing Company) and other licensors through Brand Manager 360, Affinity, Brand Comply and CAA, and track approval status by school
• Prepare and submit royalty reports on each licensor's schedule, using sales data from our ERP, ApparelMagic
• Own the paperwork, deadlines and fees for new license applications and annual renewals
• Keep accurate records of licenses held, royalty rates, minimum guarantees and factory disclosures
• Coordinate the production samples licensors need for final approval

Product setup

• Set up collegiate styles in ApparelMagic, including our new women's and juniors' lines
• Get approved artwork into the seasonal lookbook and onto order forms before each release
• Keep school, style, color and price consistent across ApparelMagic, the lookbook and order forms

Account and order support

• Send shipment tracking to accounts
• Coordinate and confirm deliveries of store fixtures and displays
• Follow up on order status and keep open orders clean
• Send promotional product to accounts and manage the channel's promo budget

Events and organization

• Work merchandise tent events as needed across a 15-event calendar
• Organize and maintain the department's shared files
• Keep the school and account roster current as it grows

What we're looking for

Detail orientation matters more than golf or licensing background. We can teach the category. We can't teach someone to care about a filing deadline.

Required

• 2+ years in apparel operations, licensing, brand management or account coordination
• You own compliance deadlines without needing reminders
• Fluent in spreadsheets and able to learn an ERP quickly
• Comfortable handling artwork files and working with designers on submissions
• Comfortable owning a small budget and tracking spend against it
• Able to juggle competing deadlines through peak season
• Able to travel 25–30% of the time for merchandise tent events and account visits

Nice to have

• Experience with CLC, Brand Manager 360, Fanatics or another collegiate licensing agency
• Familiarity with collegiate or professional sports licensing
• Experience preparing or reconciling royalty reports
• ApparelMagic or similar ERP experience
• Canva skills and the ability to mock up styles for accounts
• Comfortable using AI tools like Claude or ChatGPT to speed up routine work
• Bachelor's degree

How we'll measure success

In year one, you'll be measured on on-time royalty filings, quick artwork turnaround to licensors, styles set up before each order-form release, getting the new women's and juniors' lines live by Spring 2027, and fast tracking updates to accounts. We'll set the specific targets together in your first 30 days.

Compensation and benefits

• $65,000–$70,000 salary
• Medical coverage through Medica, plus dental, life and vision coverage through MetLife
• 401(k) through Guideline
• Unlimited PTO and paid holidays
• 60% employee product discount
• Travel expenses reimbursed for events and account visits

Benefits eligibility begins 1st of the month following hire date

Swannies is an equal opportunity employer. We welcome applicants of all backgrounds and do not discriminate on the basis of race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, veteran status or any other protected characteristic.

Pay: $65,000.00 - $70,000.00 per year

Benefits:

• 401(k)
• Dental insurance
• Health insurance
• Life insurance
• Paid time off
• Vision insurance

Work Location: Remote