Mid Level Litigation Secretary Jobs
Mid level litigation secretary jobs go to professionals ready to own complex case files, coordinate across counsel and courts without constant oversight, and mentor newer staff through procedural demands. Hiring runs mostly on-site with some hybrid options across Education and Healthcare & Medical Services, with employers like UPMC, Kiernan Trebach, and NYU Langone Health competing for litigation secretaries at this level now.
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See related jobsLegal Secretary / Assistant
Kiernan Trebach LLP | Rockville, MD
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About the Firm
We are a Civil Litigation Defense Law Firm. Our mission is focused on a slow and sustainable growth process to create a diverse working environment while remaining sensitive to the needs of our employees and their families. Kiernan Trebach has become respected for our effective defense of clients ranging from Fortune 100 companies to individuals and small business owners. We take pride in knowing our clients, understanding what they want, and exceeding their expectations.
The Role
We are seeking a SEASONED Litigation Legal Secretary/Assistantwith 5+ years of experience to join our team. Your role will be to join our team in our Rockville, MD office and support multiple lawyers' litigation matters in DC, Maryland, and Virginia.
What You Will Do
As a Legal Secretary/Assistant in our Rockville, MD Office, the following duties would be expected of you:
- Processing of outgoing certified mail documents and subpoenas.
- Drafting and Formatting Letters and Legal Documents
- Scheduling Depositions
- Managing Travel Arrangements
- Time Entry
- Calendar Management
- E-Filing Motions and other Pleadings
- Organizing Discovery Materials
- Trial preparation
- Processing Records
- Billing Edits
- Managing Expense Reports
- Other General Office Administration Functions
What You Will Bring
Our ideal candidate will have 5+ years of relevant experience and the following credentials/skills:
- High School or GED
- Strong working knowledge of document preparation requirements and filing procedures for Court submissions in local Circuit and District Courts – DC, MD, and VA.
- Strong organizational skills with the ability to prioritize and meet deadlines.
- Microsoft Office proficiency.
- Proactive work style, taking initiative to anticipate attorney needs.
- Familiarity with document management systems.
Benefits
- Health Insurance
- Life Insurance and AD&D Insurance
- Dental Insurance
- Vision Insurance
- 401(k) Profit Sharing
- Medical Flexible Spending Account
- Dependent Care Flexible Spending Account
- Holiday Pay
- Long-Term Disability
- Short-Term Disability
- Flexible Schedules
Why You'll Love Us
At Kiernan Trebach LLP, we commit our talents and energy to continue a decades-long practice devoted to defense litigation and counseling the Firm's clients on issues that affect their potential for litigation. Kiernan Trebach represents clients on a national basis, and maintains twelve offices in nine states plus the District of Columbia, with local presence in several others. Our lawyers have appeared in the courts of over 35 states and territories.
Equal Opportunity Statement
**Kiernan Trebach LLP is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard for race, ethnic background, color, religion, sexual orientation, age, gender identity, national origin, veteran status, disability or genetic information.**
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Who's Hiring
Top Industries Hiring
- Education
- Healthcare & Medical Services
Mid Level Litigation Secretary Jobs: Frequently Asked Questions
How do I get a mid level litigation secretary job?
Position yourself by highlighting your independent management of litigation files, court deadlines, and attorney support across active matters. Emphasize familiarity with e-filing systems, case management software, and your ability to coordinate discovery or trial prep without step-by-step direction. Tailoring your resume to reflect ownership of complex workstreams, rather than task execution, signals readiness for mid level responsibility to hiring managers.
Which companies hire mid level litigation secretarys?
Companies hiring mid level litigation secretarys right now include UPMC, Kiernan Trebach, and NYU Langone Health, based on current listings on Migrate Mate as of November 2026. Law firms of all sizes, corporate legal departments, and government agencies consistently hire at this level to support active dockets.
How do I move up to a mid level litigation secretary role?
Moving from entry level into a mid level litigation secretary role takes consistent growth in two areas: technical depth and demonstrated ownership. Build fluency with court filing systems, deadline tracking, and document management tools, then seek out assignments where you coordinate directly with attorneys on active matters. Measurable contributions, like managing a full case file from intake to resolution, signal readiness for the step up.
Which industries hire the most mid level litigation secretarys?
Mid Level litigation secretary roles concentrate in Education and Healthcare & Medical Services, based on current listings on Migrate Mate as of November 2026. These sectors generate sustained demand because active litigation, regulatory work, and contract disputes require experienced administrative support to keep matters moving efficiently.