Medical Office Assistant Jobs
Medical Office Assistant jobs are open across physician practices, urgent care centers, hospitals, and specialty clinics, from entry-level to senior roles, with specializations in patient scheduling, medical billing, and clinical support. Find a role that fits below and apply directly.
Find Medical Office Assistant JobsOverview
Showing 5 of 1,472+ Medical Office Assistant jobs
Medical Office Manager
Location: Pittsburgh, PA & Warren, OH
Job Type: Part-time
Compensation: Competitive salary
About Us:
We are a concierge regenerative medicine practice focused on innovative, personalized therapies that help patients heal, restore, and optimize their health. Our approach blends advanced medical treatments with a white-glove patient experience. Every interaction matters, and our front desk team plays a critical role in building trust, comfort, and confidence from the very first visit.
Position Overview:
The Concierge Medical Receptionist serves as the first point of contact for patients exploring regenerative and wellness-based treatments. This role requires professionalism, empathy, and the ability to confidently guide patients through paperwork, scheduling, and financial options related to elective, non-insurance-based care. The ideal candidate is warm, polished, tech-savvy, and comfortable in a patient-facing environment that blends healthcare and education.
Key Responsibilities:
- Greet patients in person and by phone with warmth, professionalism, and compassion
- Create a calm, welcoming experience for patients who may be new to regenerative medicine
- Manage patient intake, consent forms, and medical paperwork with accuracy and discretion
- Schedule consultations, treatments, and follow-up visits
- Explain payment options clearly and confidently, including third-party financing programs (e.g., CareCredit or similar)
- Assist patients with financing applications and answer basic financial questions
- Collect payments and process transactions in alignment with concierge practice standards
- Maintain accurate patient records and communication logs using Salesforce or similar CRM systems
- Coordinate closely with clinical and sales teams to ensure seamless patient flow
- Maintain HIPAA compliance and strict patient confidentiality
- Keep the front desk and reception area organized, polished, and professional
- Answer and/or return office calls.
Qualifications:
- Prior experience as a medical receptionist, concierge receptionist, or front office coordinator
- Experience in regenerative medicine, aesthetics, wellness, or concierge healthcare strongly preferred
- Working knowledge of third-party medical financing companies
- Proficiency in Salesforce or comparable CRM/EHR platforms
- Strong interpersonal and communication skills with a patient-first mindset
- Ability to handle sensitive financial conversations with empathy and confidence
- Detail-oriented, organized, and comfortable in a fast-paced, high-touch environment
- Positive, compassionate demeanor and polished professional presence
What We Offer:
- Opportunity to work in an innovative regenerative medicine practice
- Supportive, collaborative team environment
- Competitive compensation based on experience
- Exposure to cutting-edge therapies and patient-centered care
How to Apply:
Please submit your resume and a brief cover letter outlining your experience in patient-facing healthcare and why you are interested in regenerative medicine.
Help us redefine what modern healthcare can look and feel like—join our team and be part of a practice that’s advancing wellness at every level.
Job Type: Part-time
Pay: From $400.00 per day
Work Location: In person
Medical Office Assistant Jobs by Experience Level
Top Cities Hiring Medical Office Assistants
Explore medical office assistant openings in the cities hiring most right now.
See All 1,472+ Medical Office Assistant Jobs
Find roles that match your experience and apply in just a few clicks.
Find Medical Office Assistant JobsMedical Office Assistant Job Market
Who's Hiring
- Select Physical Therapy53
- LifeStance Health44
- NovaCare28
- NextCare Urgent Care26
- Mercy Health21
Top Industries Hiring
- Healthcare & Medical Services
- Science & Research
What Employers Look For
The qualifications that appear most often in medical office assistant jobs.
- Experience with electronic health record systems such as Epic or Athenahealth
- Knowledge of medical terminology, ICD-10 codes, and CPT coding basics
- High school diploma or equivalent with a medical assistant certificate or diploma
- Proficiency in scheduling, patient check-in, and insurance verification processes
- Strong communication skills for front-desk patient interaction and phone management
- Ability to maintain HIPAA compliance and handle confidential patient information
Tips for Your Medical Office Assistant Job Search
Tailor your resume to each setting
A resume that works for a family practice may not resonate with a specialty clinic. Highlight the specific software, patient volume, and administrative duties that match the posting, whether that's EHR documentation, insurance verification, or prior authorization workflows.
List certifications prominently near the top
Credentials like a CCMA or CMAA are often filtered in applicant tracking systems before a hiring manager ever sees your resume. Place them in a dedicated certifications section above your work history so they're caught early in the screening process.
Apply early to roles that fit
Migrate Mate lists medical office assistant openings from across the United States in one place, so you can find roles that match and apply directly to each listing.
Target postings that name your EHR system
Employers frequently screen for experience with specific platforms like Epic, Athenahealth, or Kareo. When a posting names the system you've used, say so explicitly in both your resume and cover letter rather than listing EHR experience generically.
Prepare for scenario-based interview questions
Interviewers at medical offices often ask how you'd handle a double-booked schedule, an upset patient, or a billing discrepancy. Rehearse two or three specific situations from past experience that show you stayed composed and resolved the issue efficiently.
Negotiate start dates around certification timelines
If you're awaiting a certification result, disclose this upfront rather than after an offer. Most clinical employers will hold a position for a short period when you're transparent, and it builds trust before your first day.
Medical Office Assistant Jobs: Frequently Asked Questions
Which companies are hiring the most medical office assistants?
The companies hiring the most medical office assistants right now include Select Physical Therapy, LifeStance Health, and NovaCare, with the largest share of openings in California, Texas, and Florida, based on current listings on Migrate Mate as of November 2026. Multi-site health systems and urgent care chains tend to post the highest volume of openings at any given time.
How many medical office assistant jobs are remote?
About 4% of medical office assistant openings are fully remote or hybrid as of November 2026, reflecting the in-person nature of most front-desk and clinical support duties. Remote opportunities tend to cluster in medical billing, insurance verification, and patient scheduling roles that don't require a physical presence in the office.
How do you become a medical office assistant?
You typically complete a medical assistant certificate or diploma program at a community college or vocational school, which covers medical terminology, anatomy basics, administrative procedures, and EHR software. After finishing your program, earning a credential like the CCMA or CMAA strengthens your application. Most employers expect you to pass a background check and drug screening before your start date.
Can you get hired as a medical office assistant with little or no experience?
Yes, many clinics and urgent care centers hire candidates with no prior medical office experience if you've completed a certificate program and can demonstrate familiarity with scheduling software and patient-facing communication. Volunteering at a hospital, shadowing at a clinic, or working in any customer-service role that required confidentiality and organization all strengthen an entry-level application in this field.
What does the medical office assistant interview process look like?
Most medical office assistant interviews start with a phone or video screen covering your background and availability, followed by an in-person interview with the office manager or clinical supervisor. You'll likely be asked scenario questions about handling difficult patients, managing scheduling conflicts, or maintaining confidentiality. Some practices also conduct a brief skills check on their EHR system or ask you to demonstrate how you'd verify insurance eligibility.
Where can I find and apply to medical office assistant jobs?
You can find and apply to medical office assistant jobs on Migrate Mate, which lists current openings from across the United States. Search for roles that match your experience level, preferred setting, and location, then apply directly to each listing that fits.
See All 1,472+ Medical Office Assistant Jobs
Find roles that match your experience and apply in just a few clicks.
Find Medical Office Assistant Jobs