Medical Office Manager Jobs
Medical Office Manager jobs are open across private practices, hospital systems, urgent care networks, and specialty clinics, at every level from entry-level coordinator to senior and multi-site director, with specializations in billing operations, compliance management, and staff supervision. See the openings below and apply to the ones that match your experience.
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Founded in 2003, as an independent diagnostic testing company, NDS Wellness has become the fastest growing provider in the metropolitan Detroit and tri-county area. We are a multi-specialty group specializing in cardiology, neurology, and radiology testing services to primary care practices. NDS Wellness consists of board certified physicians and a qualified staff that have more than twenty-five years of experience in testing, screening and allied medical services. We provide the highest level of diagnostic testing that offers convenience and the reliability physicians require for their patients.
Position Description
NDS is searching for an entry level Medical Office Assistant to assist with cardiograms and medical scheduling for a medical diagnostic company in Novi, MI. We are looking for candidates that want to learn and grow in the industry.
A successful medical office assistant handles non-clinical administrative tasks in a medical setting, supporting both patients and healthcare providers. They will work with the cardiogram team to manage records, handle patient communications, and assist with billing and insurance processes. To be a successful office assistant, you should be very personable and enjoy interacting with patients and physicians in a positive way. Candidates should have excellent organizational skills, attention to detail, and communication skills which allow them to act as a point of contact for questions and relay information to the cardiogram team. Duties include preparing medical records, communicating with patients and scheduling appointments.
Schedule: Full Time 40 hours per week Monday through Friday, 8:30am to 5pm with 30 minute lunch.
Cardiogram Responsibilities/Duties
- Creating and maintaining logs and spreadsheets.
- Using the PACS system to verify and manage images.
- Communicating and following up with nurses and technicians.
- Calling and interacting with nurses and doctors on a case-by-case basis.
- Communicating with the transcription department as needed.
- Uploading and emailing out results securely in a timely manner.
Medical Scheduler Responsibilities/Duties
- Answer calls from patients and provide phone coverage as needed.
- Communicate with patients about their outstanding balance.
- Manage patient information in a billing software database.
- Perform administrative tasks such as billing insurance and processing payments.
- Obtain schedules from doctors offices and enter them into our system.
- Coordinate appointments with clients and their caregivers for consultation work, evaluations, treatments and follow-up appointments.
- Assist billing team by following up on insurance rejections.
Education Requirements
- Required: High school diploma/GED required.
- Degree or certification in Healthcare a plus!
Experience Requirements
- 1 to 2 years of experience working in an office.
- Strong planning and organizational skills.
- Ability to stay on task and complete repetitive tasks.
- Experience maintaining patient records preferred.
- Healthcare experience a plus!
Desired Qualities
- Strong planning and organizational skills: You will need to be highly organized and able to perform a range of time-sensitive tasks. Some tasks will be repetitive.
- Superior attention to detail: Recording patient information correctly is vital for accurate health records. Doctors and insurers both depend on factual and correct records.
- Strong understanding of technology: The ability to learn how to use office and medical software such as electronic health records.
- Excellent communication skills: You will need to relay information to patients and staff members and maintain confidentiality.
- A friendly and courteous personality: It is vital that this person is well presented and professional and leaves the patient or client with a positive first impression.
Location: Novi, Michigan
Benefits: Full time 40 hours
And of course all of our wonderful benefits:
- Medical, Dental, Vision, STD, LTD, & Life.
- 401K
- Paid time off
- Once a week office lunch, office snacks provided!
Job Type: Full-time
Pay: $16.00 - $18.00 per hour
Benefits:
- 401(k)
- Dental insurance
- Health insurance
- Paid time off
Application Question(s):
- Are you available to work: Monday through Friday?
Education:
- Bachelor's (Preferred)
Experience:
- Medical Office: 1 year (Preferred)
- EMR systems: 1 year (Preferred)
- PACS systems: 1 year (Preferred)
- Microsoft Office: 1 year (Preferred)
- Data entry in excel: 3 years (Preferred)
- Medical scheduling: 1 year (Preferred)
Ability to Commute:
- Novi, MI 48377 (Preferred)
Work Location: In person
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Find Medical Office Manager JobsMedical Office Manager Job Market
Who's Hiring
- LifeStance Health57
- Select Physical Therapy33
- Mercy Health25
- NextCare Urgent Care25
- OSF HealthCare24
Top Industries Hiring
- Healthcare & Medical Services
What Employers Look For
The qualifications that appear most often in medical office manager jobs.
- Three or more years of experience managing a medical or clinical office environment
- Proficiency with practice management and electronic health record software
- Knowledge of medical billing, coding, and insurance claims processes
- HIPAA compliance experience and familiarity with healthcare regulatory requirements
- Demonstrated ability to supervise, hire, and evaluate clinical and administrative staff
- Associate or bachelor's degree in healthcare administration, business, or a related field
Tips for Your Medical Office Manager Job Search
Tailor your resume to billing systems
Medical office managers are expected to know specific practice management software. Name the systems you've used, such as Epic, Athenahealth, or Kareo, in your resume's skills section so hiring managers can confirm your fit without guessing.
Highlight compliance experience by regulation type
Employers want managers who can demonstrate hands-on HIPAA and OSHA compliance work, not just awareness. Specify the audits you've run, the policies you've written, or the staff training programs you've delivered to make your compliance background concrete.
Apply early to roles that fit
Migrate Mate lists medical office manager openings from across the United States in one place, so you can find roles that match and apply directly to each listing.
Filter by practice size before you apply
A solo-physician private practice and a 20-provider specialty group want different things from a manager. Target openings that match your experience managing a comparable headcount and operational scope so your application speaks directly to what that employer actually needs.
Prepare a revenue cycle story for interviews
Interviewers at most clinical settings will ask how you've improved collections, reduced denials, or shortened billing cycles. Walk in with a specific example, the problem, what you changed, and the measurable outcome, even if the numbers are directional rather than exact.
Follow up with the practice administrator, not HR
In smaller practices, hiring decisions often sit with the practice administrator or a physician-owner. After submitting, a brief, professional follow-up directed to that decision-maker can move your application forward faster than waiting on a general HR queue.
Medical Office Manager Jobs: Frequently Asked Questions
Which companies are hiring the most medical office managers?
The most active employers for medical office managers right now are LifeStance Health, Select Physical Therapy, and Mercy Health, and the most openings are in California, Texas, and Florida, based on current listings on Migrate Mate as of November 2026. Multi-site health systems and large specialty group practices tend to post the highest volume of openings.
How many medical office manager jobs are remote?
About 5% of medical office manager openings are fully remote or hybrid as of November 2026, which is relatively low compared to other administrative roles because most responsibilities require on-site presence. The sub-areas most likely to support remote work are revenue cycle oversight, billing management, and credentialing coordination, where the work is documentation-heavy and patient-facing interaction is minimal.
How do you become a medical office manager?
Start by building a foundation in healthcare administration through a degree or certificate program, then gain hands-on experience in a clinical front-office or billing role. Work toward supervisory responsibilities by volunteering for lead tasks on your current team. Earning a credential such as the Certified Medical Manager designation signals formal readiness for management-level hiring.
Can I get a medical office manager job with little experience?
Yes, some smaller practices and urgent care groups hire candidates with strong administrative backgrounds and promote them quickly into management. Focus your applications on assistant manager or office coordinator roles that explicitly mention growth potential. Demonstrating fluency with a major practice management system and showing any supervisory experience, even informal team lead work, makes a low-experience application much more competitive.
What does the medical office manager interview process look like?
Most interview processes include an initial phone screen with HR or a recruiter, followed by an in-person or video interview with the practice administrator or a physician-owner. A second round often involves meeting the clinical team you would supervise. Expect scenario-based questions about handling staff conflict, managing billing disputes, and maintaining compliance under pressure.
Where can I find and apply to medical office manager jobs?
You can find and apply to medical office manager jobs on Migrate Mate, which lists current openings from practices, health systems, and specialty groups across the United States. Search for roles that match your experience level and practice type, then apply directly to each listing from the same place.
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