Medical Office Specialist Jobs
Medical Office Specialist jobs are open across hospitals, physician offices, urgent care clinics, and specialty practices, from entry-level to senior administrative roles, with specializations in medical billing, front-desk coordination, and health records management. Find a role that fits below and apply directly.
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Showing 5 of 134+ Medical Office Specialist jobs
Position: Patient Service Specialist
Location: Woodbury, NJ
Type of Employment: Full time
Schedule: Monday/Wednesday (8am to 4pm), Tuesday/Thursday (8am to 7pm), & Friday (8am to 2pm)
Compensation: $18 to $24/hour (Pending experience)
When patients enter our outpatient physical therapy center in Woodbury, we want them to have an exceptional experience – starting at the front desk. That’s where you come in. As a patient service specialist, you’ll manage both the patient side and business side of our center. Don’t underestimate the impact you can make on every patient’s care experience, even before they leave the waiting room.
Why Join Us: (benefits for full-time at 32+ hours/week)
- Start Strong: Our mentorship and orientation programs ensure a successful transition
- Recharge & Refresh: Generous PTO to maintain a healthy work-life balance
- Your Health Matters: Comprehensive medical/RX, health, vision, and dental plan offerings
- Invest in Your Future: Company-matching 401(k) retirement plans as well as life and disability protection
Check out the video below for additional insight into the work of our Patient Service Specialists!
Responsibilities:
- Greet and register patients and provide information about what to expect during their visit and information about their next appointment as they check out
- Schedule patient appointments in person and via phone
- Regular communication with parties such as attorney offices, insurance companies and translation companies, market operational leaders and business development team
- Collect co-pays from patients, manage payer approvals and conduct insurance authorizations and verifications
Minimum Qualifications:
- High School Diploma or GED required
- Health Care Experience
- 1 Year of Front Desk Experience
- 1 Year of Medical Office Experience
- Insurance Verification Experience
Equal Opportunity Employer/including Disabled/Veterans.
Position: Patient Service Specialist
Location: Woodbury, NJ
Type of Employment: Full time
Schedule: Monday/Wednesday (8am to 4pm), Tuesday/Thursday (8am to 7pm), & Friday (8am to 2pm)
Compensation: $18 to $24/hour (Pending experience)
When patients enter our outpatient physical therapy center in Woodbury, we want them to have an exceptional experience – starting at the front desk. That’s where you come in. As a patient service specialist, you’ll manage both the patient side and business side of our center. Don’t underestimate the impact you can make on every patient’s care experience, even before they leave the waiting room.
Why Join Us: (benefits for full-time at 32+ hours/week)
- Start Strong: Our mentorship and orientation programs ensure a successful transition
- Recharge & Refresh: Generous PTO to maintain a healthy work-life balance
- Your Health Matters: Comprehensive medical/RX, health, vision, and dental plan offerings
- Invest in Your Future: Company-matching 401(k) retirement plans as well as life and disability protection
Check out the video below for additional insight into the work of our Patient Service Specialists!
Responsibilities:
- Greet and register patients and provide information about what to expect during their visit and information about their next appointment as they check out
- Schedule patient appointments in person and via phone
- Regular communication with parties such as attorney offices, insurance companies and translation companies, market operational leaders and business development team
- Collect co-pays from patients, manage payer approvals and conduct insurance authorizations and verifications
Minimum Qualifications:
- High School Diploma or GED required
- Health Care Experience
- 1 Year of Front Desk Experience
- 1 Year of Medical Office Experience
- Insurance Verification Experience
Equal Opportunity Employer/including Disabled/Veterans.
Medical Office Specialist Jobs by Experience Level
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Find JobsMedical Office Specialist Job Market
Who's Hiring
- Select Physical Therapy43
- NovaCare20
- Hackensack Meridian Health20
- RUSH Physical Therapy7
- Banner Physical Therapy4
Top Industries Hiring
- Healthcare & Medical Services
What Employers Look For
The qualifications that appear most often in medical office specialist jobs.
- Experience with EHR systems such as Epic, Athenahealth, or eClinicalWorks
- Knowledge of medical billing, coding, and insurance verification processes
- High school diploma or equivalent with a certificate in medical office administration
- Proficiency in scheduling, patient check-in, and front-desk operations
- Familiarity with HIPAA regulations and medical records confidentiality requirements
- Strong written and verbal communication skills for patient and provider interaction
Tips for Your Medical Office Specialist Job Search
Tailor your resume to billing or front-desk
Medical office specialist roles split between billing and coding duties and patient-facing front-desk work. Decide which you're targeting and lead your resume with the matching skills, whether that's CPT coding and insurance verification or scheduling, check-in, and EHR navigation.
List your EHR software by name
Hiring managers scan for specific platforms like Epic, Athenahealth, or eClinicalWorks. Name every EHR or practice management system you've used in a dedicated skills line, not buried in a job description, so your resume clears automated screening.
Apply early to roles that fit
Migrate Mate lists medical office specialist openings from across the United States in one place, so you can find roles that match and apply directly to each listing.
Get a recognized certification before applying
Credentials like the CMAA from NHA or the CBCS distinguish you in a crowded applicant pool. Many entry-level postings list certification as preferred, and having it closes that gap before an employer even sees your experience section.
Prepare for scenario questions on HIPAA
Interviewers for medical office roles routinely ask how you'd handle a patient asking about another patient's records or an insurance discrepancy. Rehearse a specific response that names the regulation, the action you'd take, and who you'd notify.
Follow up after clinical-setting interviews within 48 hours
Physician offices and specialty clinics make hiring decisions fast because short-staffing is constant. A brief, professional follow-up email the next business day keeps you top of mind without appearing pushy, and it's something most candidates skip.
Medical Office Specialist Jobs: Frequently Asked Questions
Which companies are hiring the most medical office specialists?
The most active employers for medical office specialists right now are Select Physical Therapy, NovaCare, and Hackensack Meridian Health, and the most openings are in New Jersey, Florida, and Texas, based on current listings on Migrate Mate as of November 2026. Demand is especially consistent at multi-site physician groups and regional health systems that maintain large administrative teams.
How many medical office specialist jobs are remote?
About 23% of medical office specialist openings are fully remote or hybrid as of November 2026, with remote availability concentrated in medical billing, coding, and insurance authorization roles rather than front-desk or patient-intake positions, which typically require an on-site presence.
How do you become a medical office specialist?
Start with a high school diploma, then complete a certificate or associate degree program in medical office administration, which covers billing, coding, scheduling, and EHR fundamentals. Earning a credential such as the CMAA or CBCS strengthens your application. Most candidates land their first role at a physician office or clinic and build from there.
Can you get hired as a medical office specialist with no experience?
Yes, entry-level medical office specialist roles exist, particularly at urgent care centers and community clinics that prioritize a completed certificate program and strong customer service background over direct clinical-setting experience. Highlighting any administrative work, medical terminology coursework, and hands-on EHR training from your program offsets a thin work history.
What does the medical office specialist interview process look like?
Most hiring processes start with a phone or video screen focused on availability, EHR familiarity, and basic billing or front-desk experience. An in-person or video interview follows, where you can expect scenario questions on HIPAA compliance, handling a difficult patient interaction, and resolving an insurance claim discrepancy. Some employers add a short skills assessment on scheduling software or coding.
Where can I find and apply to medical office specialist jobs?
You can find and apply to medical office specialist jobs on Migrate Mate, which lists current openings from across the United States. Search the listings to find roles that match your skills and location, then apply directly to each one that fits.
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