Operations Specialist Jobs in Seattle, WA
Operations Specialist jobs in Seattle are concentrated in South Lake Union, the Central Business District, and Bellevue across tech, logistics, and healthcare sectors, with consistent demand from both established enterprises and high-growth startups. Employers hiring right now include University Of Washington, Lime, and PGL. Find a role that fits below and apply directly.
Find Operations Specialist JobsOverview
Showing 5 of 78+ Operations Specialist jobs
Position Purpose
To meet or exceed the expectations of our clients, each and every time we are of service to them. To respond quickly and proactively to challenges, in order to facilitate a quick and positive solution. To unselfishly perform any job related task with appositive attitude and a high degree of accuracy. To help fellow team members in your department as well as other departments when they may need it. To build strong working relationships with our present client base.
Tasks
- Confer with supply chain planners to forecast demand or create supply plans that ensure availability of materials or products.
- Monitor forecasts and quotas to identify changes or to determine their effect on supply chain activities.
- Define performance metrics for measurement, comparison, or evaluation of supply chain factors, such as distribution cost or availability.
- Analyze customer needs to determine how to increase service scope, reduce waste, or optimize customer service.
- Develop procedures for coordination of supply chain management with other functional areas, such as sales, marketing, finance, production, or quality assurance.
- Assist with the negotiation of prices and terms with suppliers and/or vendors.
- Meet with suppliers to discuss performance metrics, to provide performance feedback, or to discuss production forecasts or changes.
- Implement new or improved supply chain processes.
- Design or implement supply chains that support business strategies adapted to changing market conditions, new business opportunities, or cost reduction strategies.
- Monitor supplier performance to assess ability to meet quality and delivery requirements.
- Participate in the coordination of new facilities implementation.
- Analyze information about supplier performance or procurement program success.
- Select transportation solutions to maximize economy by combining shipments or consolidating warehousing and distribution.
- Develop or implement procedures or systems to evaluate or select suppliers.
- Document physical supply chain processes, such as workflows, cycle times, position responsibilities, or system flows.
- Develop forecasts or standard cost lists.
- Assess appropriate material handling equipment needs and staffing levels to load, unload, move, or store materials.
Work Activities
- Understand and utilize all standard procedures
- Generating P.O.D. exception reports for your station
- Utilize exception reports as tracing worksheets
- Utilize exception reports as tracing worksheets.
- Utilize all pertinent aspects of the PGL phone system.
- Utilize all pertinent published resources.
- Obtain proof of deliveries on all shipments generated by your station.
- Give proof of deliveries, flight information, shipment history and other computer accessed information upon client request.
- Utilize the computer system on every call received or made.
- When requested, be able to supply Shipment location and status, Last action taken on the shipment every shipment & full shipment history.
- Follow up on every shipment generated by your station.
- Recognize potential challenges in routing and pay special attention to them.
- On every call, note all pertinent information received or given in the memo section of the alert screen.
- Update any changes in regards to routing in the Routing section of the Alert screen.
- Accrue accurate cost, looking out for the financial interest of our clients and PGL.
- Justifying agent charges by noting any special requirements relevant to the services provided.
- Send out information to start the preliminary carrier claims process.
- Generate turnover log for fellow employees each day.
Qualifications
Qualifications
Education and Experience
Years of Experience: 1-3 Years of Domestic and International logistics experience working directly for a 3PL / Freight Forwarding company
AOG experience a plus
Hazmat certification a plus
Experience with all requisite compliance and regulatory requirements
Willing to work variable schedule, including overtime, weekends and holidays
Education: Industry related degree and/or certification
Knowledge
Transportation — Knowledge of principles and methods for moving freight or goods by air, rail, sea, or road, including the relative costs and benefits.
Customer and Personal Service — Knowledge of principles and processes for providing customer and personal services. This includes customer needs assessment, meeting quality standards for services, and evaluation of customer satisfaction.
Public Safety and Security — Knowledge of relevant equipment, policies, procedures, and strategies to promote effective local, state, or national security operations for the protection of people, data, property, and institutions.
Mathematics — Knowledge of arithmetic, algebra, geometry, calculus, statistics, and their applications.
English Language — Knowledge of the structure and content of the English language including the meaning and spelling of words, rules of composition, and grammar.
Skills
Active Listening — Giving full attention to what other people are saying, taking time to understand the points being made, asking questions as appropriate, and not interrupting at inappropriate times.
Speaking — Talking to others to convey information effectively.
Critical Thinking — Using logic and reasoning to identify the strengths and weaknesses of alternative solutions, conclusions or approaches to problems.
Negotiation — Bringing others together and trying to reconcile differences.
Time Management — Managing one's own time and the time of others.
Complex Problem Solving — Identifying complex problems and reviewing related information to develop and evaluate options and implement solutions.
Social Perceptiveness — Being aware of others' reactions and understanding why they react as they do.
Coordination — Adjusting actions in relation to others' actions.
Judgment and Decision Making — Considering the relative costs and benefits of potential actions to choose the most appropriate one.
Monitoring — Monitoring/Assessing performance of yourself, other individuals, or organizations to make improvements or take corrective action.
Reading Comprehension — Understanding written sentences and paragraphs in work related documents.
Service Orientation — Actively looking for ways to help people.
Abilities
Oral Comprehension — The ability to listen to and understand information and ideas presented through spoken words and sentences.
Oral Expression — The ability to communicate information and ideas in speaking so others will understand.
Written Comprehension — The ability to read and understand information and ideas presented in writing.
Speech Clarity — The ability to speak clearly so others can understand you.
Near Vision — The ability to see details at close range (within a few feet of the observer).
Problem Sensitivity — The ability to tell when something is wrong or is likely to go wrong. It does not involve solving the problem, only recognizing there is a problem.
Speech Recognition — The ability to identify and understand the speech of another person.
Written Expression — The ability to communicate information and ideas in writing so others will understand.
Deductive Reasoning — The ability to apply general rules to specific problems to produce answers that make sense.
Inductive Reasoning — The ability to combine pieces of information to form general rules or conclusions (includes finding a relationship among seemingly unrelated events).
Tools
- Desktop computers
- Facsimile machines
- Laptop computers
- Special purpose telephones
- Multi-line telephone systems
Technology
- Compliance software
- Electronic mail software
- Enterprise resource planning ERP software
- Warehouse management system WMS software
- Customer resource management CRM software
- Logistics and supply chain software (CargoWise ediEnterprise)
- Microsoft Excel and other office applications
Position Purpose
To meet or exceed the expectations of our clients, each and every time we are of service to them. To respond quickly and proactively to challenges, in order to facilitate a quick and positive solution. To unselfishly perform any job related task with appositive attitude and a high degree of accuracy. To help fellow team members in your department as well as other departments when they may need it. To build strong working relationships with our present client base.
Tasks
- Confer with supply chain planners to forecast demand or create supply plans that ensure availability of materials or products.
- Monitor forecasts and quotas to identify changes or to determine their effect on supply chain activities.
- Define performance metrics for measurement, comparison, or evaluation of supply chain factors, such as distribution cost or availability.
- Analyze customer needs to determine how to increase service scope, reduce waste, or optimize customer service.
- Develop procedures for coordination of supply chain management with other functional areas, such as sales, marketing, finance, production, or quality assurance.
- Assist with the negotiation of prices and terms with suppliers and/or vendors.
- Meet with suppliers to discuss performance metrics, to provide performance feedback, or to discuss production forecasts or changes.
- Implement new or improved supply chain processes.
- Design or implement supply chains that support business strategies adapted to changing market conditions, new business opportunities, or cost reduction strategies.
- Monitor supplier performance to assess ability to meet quality and delivery requirements.
- Participate in the coordination of new facilities implementation.
- Analyze information about supplier performance or procurement program success.
- Select transportation solutions to maximize economy by combining shipments or consolidating warehousing and distribution.
- Develop or implement procedures or systems to evaluate or select suppliers.
- Document physical supply chain processes, such as workflows, cycle times, position responsibilities, or system flows.
- Develop forecasts or standard cost lists.
- Assess appropriate material handling equipment needs and staffing levels to load, unload, move, or store materials.
Work Activities
- Understand and utilize all standard procedures
- Generating P.O.D. exception reports for your station
- Utilize exception reports as tracing worksheets
- Utilize exception reports as tracing worksheets.
- Utilize all pertinent aspects of the PGL phone system.
- Utilize all pertinent published resources.
- Obtain proof of deliveries on all shipments generated by your station.
- Give proof of deliveries, flight information, shipment history and other computer accessed information upon client request.
- Utilize the computer system on every call received or made.
- When requested, be able to supply Shipment location and status, Last action taken on the shipment every shipment & full shipment history.
- Follow up on every shipment generated by your station.
- Recognize potential challenges in routing and pay special attention to them.
- On every call, note all pertinent information received or given in the memo section of the alert screen.
- Update any changes in regards to routing in the Routing section of the Alert screen.
- Accrue accurate cost, looking out for the financial interest of our clients and PGL.
- Justifying agent charges by noting any special requirements relevant to the services provided.
- Send out information to start the preliminary carrier claims process.
- Generate turnover log for fellow employees each day.
Qualifications
Qualifications
Education and Experience
Years of Experience: 1-3 Years of Domestic and International logistics experience working directly for a 3PL / Freight Forwarding company
AOG experience a plus
Hazmat certification a plus
Experience with all requisite compliance and regulatory requirements
Willing to work variable schedule, including overtime, weekends and holidays
Education: Industry related degree and/or certification
Knowledge
Transportation — Knowledge of principles and methods for moving freight or goods by air, rail, sea, or road, including the relative costs and benefits.
Customer and Personal Service — Knowledge of principles and processes for providing customer and personal services. This includes customer needs assessment, meeting quality standards for services, and evaluation of customer satisfaction.
Public Safety and Security — Knowledge of relevant equipment, policies, procedures, and strategies to promote effective local, state, or national security operations for the protection of people, data, property, and institutions.
Mathematics — Knowledge of arithmetic, algebra, geometry, calculus, statistics, and their applications.
English Language — Knowledge of the structure and content of the English language including the meaning and spelling of words, rules of composition, and grammar.
Skills
Active Listening — Giving full attention to what other people are saying, taking time to understand the points being made, asking questions as appropriate, and not interrupting at inappropriate times.
Speaking — Talking to others to convey information effectively.
Critical Thinking — Using logic and reasoning to identify the strengths and weaknesses of alternative solutions, conclusions or approaches to problems.
Negotiation — Bringing others together and trying to reconcile differences.
Time Management — Managing one's own time and the time of others.
Complex Problem Solving — Identifying complex problems and reviewing related information to develop and evaluate options and implement solutions.
Social Perceptiveness — Being aware of others' reactions and understanding why they react as they do.
Coordination — Adjusting actions in relation to others' actions.
Judgment and Decision Making — Considering the relative costs and benefits of potential actions to choose the most appropriate one.
Monitoring — Monitoring/Assessing performance of yourself, other individuals, or organizations to make improvements or take corrective action.
Reading Comprehension — Understanding written sentences and paragraphs in work related documents.
Service Orientation — Actively looking for ways to help people.
Abilities
Oral Comprehension — The ability to listen to and understand information and ideas presented through spoken words and sentences.
Oral Expression — The ability to communicate information and ideas in speaking so others will understand.
Written Comprehension — The ability to read and understand information and ideas presented in writing.
Speech Clarity — The ability to speak clearly so others can understand you.
Near Vision — The ability to see details at close range (within a few feet of the observer).
Problem Sensitivity — The ability to tell when something is wrong or is likely to go wrong. It does not involve solving the problem, only recognizing there is a problem.
Speech Recognition — The ability to identify and understand the speech of another person.
Written Expression — The ability to communicate information and ideas in writing so others will understand.
Deductive Reasoning — The ability to apply general rules to specific problems to produce answers that make sense.
Inductive Reasoning — The ability to combine pieces of information to form general rules or conclusions (includes finding a relationship among seemingly unrelated events).
Tools
- Desktop computers
- Facsimile machines
- Laptop computers
- Special purpose telephones
- Multi-line telephone systems
Technology
- Compliance software
- Electronic mail software
- Enterprise resource planning ERP software
- Warehouse management system WMS software
- Customer resource management CRM software
- Logistics and supply chain software (CargoWise ediEnterprise)
- Microsoft Excel and other office applications
See All 78 Operations Specialist Jobs in Seattle
Find roles in Seattle that match your experience and apply in just a few clicks.
Find Operations Specialist JobsOperations Specialist Job Market in Seattle
Who's Hiring
- University Of Washington19
- Lime5
- PGL2
- REI2
- Impinj2
Operations Specialist Jobs in Seattle: Frequently Asked Questions
How do I get a operations specialist job in Seattle?
Target the sectors where Seattle hiring is most active: enterprise technology in South Lake Union, supply chain and logistics in the Duwamish industrial corridor, and healthcare systems anchored around First Hill and the Eastside. Candidates who can demonstrate process improvement experience, proficiency with ERP or workflow tools, and familiarity with cross-functional coordination stand out in Seattle's operationally complex, fast-scaling employer base.
Which companies hire operations specialists in Seattle?
Employers hiring operations specialists in Seattle right now include University Of Washington, Lime, and PGL, based on current listings on Migrate Mate as of September 2026. Seattle's mix of global tech headquarters, regional healthcare networks, and maritime and aerospace firms creates steady, varied demand for operations talent at multiple seniority levels.
Are there remote operations specialist jobs in Seattle?
Yes, though availability depends heavily on the role type. Desk-based and analytical operations work, such as data coordination, vendor management, and process documentation, is commonly remote, while facility, logistics, and on-site coordination roles are not. About 79% of operations specialist openings tied to Seattle are remote or hybrid as of September 2026, with the highest share concentrated in tech and professional services firms headquartered in South Lake Union and Bellevue.
How can I get a operations specialist job in Seattle with little or no experience?
The most realistic entry path in Seattle is through operations coordinator or administrative operations roles at mid-size tech companies and healthcare systems, which routinely hire candidates without direct experience if they show strong organizational skills and comfort with tools like Salesforce, NetSuite, or project management software. University of Washington, Fred Hutchinson, and Amazon's operations support functions are known Seattle pipelines for early-career hires, and temp-to-hire contracts through local staffing firms offer a practical foot in the door.
Related Jobs in Washington
See All 78 Operations Specialist Jobs in Seattle
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