Operations Specialist Jobs in Washington
Operations Specialist jobs in Washington are concentrated in aerospace and defense, cloud computing infrastructure, logistics, and state government administration, with openings at every level from coordinator to senior operations manager. The busiest hiring metros are Seattle, Bellevue, and Tacoma, where established employers such as Boeing, Amazon, and Joint Base Lewis-McChord regularly post operations roles. Supply chain optimization, process improvement, and IT operations coordination are the most in-demand specializations across Washington's private and public sectors. Scan the live roles below and apply to whichever ones fit.
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Job Description
The School of Nursing has an outstanding opportunity for Program Operations Specialist – Academic Affairs to join their team.
Position Description
Reporting to the Department Administrator, The Office of Student and Academic Affairs (OSAA) within the University of Washington School of Nursing is seeking a Program Operations Specialist to administer operational programs, systems, and processes supporting the School’s academic affairs and academic program functions. Reporting to the OSAA Administrator, this position manages assigned program operations across academic programs, curriculum and course administration, faculty-facing academic processes, and related organizational initiatives. The position regularly performs professional-level program administration and management of a non-routine nature that requires independent judgment and decision making, and it holds substantial responsibility for the success of OSAA’s academic program operations.
The Program Operations Specialist develops, administers, and improves the operational infrastructure supporting academic program delivery. Responsibilities include developing and maintaining workflows and procedures; coordinating activities across academic programs and functional areas; managing academic processes, documentation, and tracking systems; coordinating implementation of curriculum and program changes; and monitoring and improving operational processes.
The position works closely with academic program directors, faculty, OSAA leadership and staff, and other School and University partners to ensure academic operations are coordinated, documented, sustainable, and responsive to organizational needs. The position exercises independent judgment in administering assigned programs and systems, resolving operational issues, coordinating complex processes and timelines, and recommending and implementing process improvements. The position is accountable for the quality, efficiency, and results of assigned programs and systems, and it establishes the methods, procedures, timelines, and resource plans needed to meet program objectives.
Key Responsibilities
Academic Programs Operations (50%):
- Develop, implement, and maintain procedures, documentation, and tracking tools for assigned academic program operations; exercise independent judgment to identify, propose, and implement process improvements that enhance the student and faculty experience and operational efficiency.
- Manage Connected Teaching processes across academic programs, including coordination, tracking, and documentation.
- Manage operational processes in partnership with Program Directors, including programmatic scheduling, tracking, documentation, and coordination of recurring program activities.
- Complete program verification requests for graduates and maintain related documentation.
- Administer operations for clinical and community advisory boards, clinical compliance, and simulation activities.
- Manage DNP student project matching, including timelines, tracking, communications, and coordination with program stakeholders.
- Manage operations for DNP on-campus intensives across all specialty tracks, including scheduling, space reservations, and coordination with the Simulation Center, Learning Design and Media, and other School of Nursing units to ensure intensive activities align with course and track calendars.
- Engage specialty directors, course faculty, and the DNP Program Director in planning intensive schedules and activities; exercise independent judgment to resolve scheduling conflicts across tracks and units, apply established DNP program standards consistently, and use student and faculty feedback to identify and implement improvements. Plan, manage, and evaluate assigned academic programs and events, including Convocation, pinning ceremonies, and DNP Poster Day, including timelines, logistics, vendor coordination, resource planning, and post-event evaluation.
Communications Intake & Service Operations (35%)
- Lead implementation and ongoing administration of the academic affairs portion of OSAA’s centralized communications intake and ticketing system, which serves as the School of Nursing’s virtual front door. Manage an exceptionally high volume of inquiries with efficiency and independent judgment, and partner with the Program Operations Specialist – Student Affairs on shared system configuration and service standards.
- Develop and maintain workflows, service categories, routing protocols, and escalation pathways to ensure inquiries are directed to the appropriate functional area.
- Partner with OSAA teams to develop standardized responses, knowledge resources, and internal guidance that support accurate and consistent service delivery.
- Monitor communication volume, response timelines, recurring topics, and other service data; develop reports, identify trends, and propose and implement process improvements that enhance the student and faculty experience and service efficiency. Develop system documentation and training resources, coordinate system enhancements, and provide operational guidance to OSAA staff.
Academic Governance & Committee Operations (15%)
- Administer operations for the School’s coordinating committees, establishing annual meeting schedules, governance timelines, and recurring workflows aligned with the academic calendar.
- Manage committee membership, communication channels, and shared resources to ensure continuity across committee terms and leadership transitions.
- Partner with committee chairs to plan agendas, identify items that require School or University review processes, and prepare and distribute meeting materials.
- Attend assigned committee meetings and maintain the official record of committee actions, minutes, and supporting documentation.
- Track committee actions, decisions, and follow-up items and coordinate next steps with committee chairs and relevant partners; monitor progress and escalate unresolved items to appropriate leadership.
- Advise committee chairs on procedural requirements, timelines, and documentation standards for committee actions. Other duties as assigned
Required Qualifications
To be considered for this opportunity, your application must demonstrate you meet both the minimum qualifications and additional qualifications listed below. Equivalent education and/or experience may substitute for minimum qualifications except when there are legal requirements, such as a license, certification, and/or registration.
Minimum Qualifications
- Bachelor’s degree in business administration, public administration, education, social sciences, communications, or a related field and two years of experience in program administration, program operations, higher education administration, or a related area . Equivalent education and/or experience may substitute for stated requirements.
Additional Qualifications
- Experience administering programs, operational processes, or organizational systems involving multiple stakeholders.
- Experience developing, documenting, and implementing operational procedures and workflows.
- Demonstrated ability to independently interpret and apply established policies, procedures, and requirements. Strong organizational, communication, and project-management skills, with demonstrated ability to exercise independent judgment and manage multiple priorities.
Preferred Qualifications
- Experience in higher education program operations, academic administration, or a related academic environment.
- Experience supporting academic programs, faculty, Program Directors, or academic leadership.
- Experience coordinating academic governance, committees, or other collaborative administrative processes.
- Experience developing standard operating procedures, process documentation, or operational resources. Familiarity with University of Washington administrative systems, policies, and procedures.
Working Conditions
- This position is eligible for a hybrid work schedule, with a combination of on-site and remote work in accordance with School of Nursing and University policies
- Expected to work approximately 40 hours per week
- Occasional evening or weekend work may be required to support special events, programs, or organizational activities Ability to move and transport office or event materials weighing up to 20 pounds occasionally
Application Requirement
Please submit a resume detailing relevant experience and qualifications.
About the Team
The Office of Student and Academic Affairs (OSAA) supports undergraduate and graduate nursing students across the School of Nursing through academic operations, student support services, onboarding, events, communications, and program coordination. OSAA partners closely with faculty, staff, and leadership to support student success and operational excellence across academic programs.
Compensation, Benefits and Position Details
Pay Range Minimum:
$66,000.00 annualPay Range Maximum:
$72,000.00 annualOther Compensation:
Benefits:
For information about benefits for this position, visit https://www.washington.edu/jobs/benefits-for-uw-staff/Shift:
First Shift (United States of America)Temporary or Regular?
This is a regular positionFTE (Full-Time Equivalent):
100.00%Union/Bargaining Unit:
Not ApplicableAbout the UW
Working at the University of Washington provides a unique opportunity to change lives – on our campuses, in our state and around the world.
UW employees bring their boundless energy, creative problem-solving skills and dedication to building stronger minds and a healthier world. In return, they enjoy outstanding benefits, opportunities for professional growth and the chance to work in an environment known for its diversity, intellectual excitement, artistic pursuits and natural beauty.
Our Commitment
The University of Washington is committed to fostering an inclusive, respectful and welcoming community for all. As an equal opportunity employer, the University considers applicants for employment without regard to race, color, creed, religion, national origin, citizenship, sex, pregnancy, age, marital status, sexual orientation, gender identity or expression, genetic information, disability, or veteran status consistent with UW Executive Order No. 81 .
To request disability accommodation in the application process, contact the Disability Services Office at 206-543-6450 or dso@uw.edu .
Applicants considered for this position will be required to disclose if they are the subject of any substantiated findings or current investigations related to sexual misconduct at their current employment and past employment. Disclosure is required under Washington state law .
Job Description
The School of Nursing has an outstanding opportunity for Program Operations Specialist – Academic Affairs to join their team.
Position Description
Reporting to the Department Administrator, The Office of Student and Academic Affairs (OSAA) within the University of Washington School of Nursing is seeking a Program Operations Specialist to administer operational programs, systems, and processes supporting the School’s academic affairs and academic program functions. Reporting to the OSAA Administrator, this position manages assigned program operations across academic programs, curriculum and course administration, faculty-facing academic processes, and related organizational initiatives. The position regularly performs professional-level program administration and management of a non-routine nature that requires independent judgment and decision making, and it holds substantial responsibility for the success of OSAA’s academic program operations.
The Program Operations Specialist develops, administers, and improves the operational infrastructure supporting academic program delivery. Responsibilities include developing and maintaining workflows and procedures; coordinating activities across academic programs and functional areas; managing academic processes, documentation, and tracking systems; coordinating implementation of curriculum and program changes; and monitoring and improving operational processes.
The position works closely with academic program directors, faculty, OSAA leadership and staff, and other School and University partners to ensure academic operations are coordinated, documented, sustainable, and responsive to organizational needs. The position exercises independent judgment in administering assigned programs and systems, resolving operational issues, coordinating complex processes and timelines, and recommending and implementing process improvements. The position is accountable for the quality, efficiency, and results of assigned programs and systems, and it establishes the methods, procedures, timelines, and resource plans needed to meet program objectives.
Key Responsibilities
Academic Programs Operations (50%):
- Develop, implement, and maintain procedures, documentation, and tracking tools for assigned academic program operations; exercise independent judgment to identify, propose, and implement process improvements that enhance the student and faculty experience and operational efficiency.
- Manage Connected Teaching processes across academic programs, including coordination, tracking, and documentation.
- Manage operational processes in partnership with Program Directors, including programmatic scheduling, tracking, documentation, and coordination of recurring program activities.
- Complete program verification requests for graduates and maintain related documentation.
- Administer operations for clinical and community advisory boards, clinical compliance, and simulation activities.
- Manage DNP student project matching, including timelines, tracking, communications, and coordination with program stakeholders.
- Manage operations for DNP on-campus intensives across all specialty tracks, including scheduling, space reservations, and coordination with the Simulation Center, Learning Design and Media, and other School of Nursing units to ensure intensive activities align with course and track calendars.
- Engage specialty directors, course faculty, and the DNP Program Director in planning intensive schedules and activities; exercise independent judgment to resolve scheduling conflicts across tracks and units, apply established DNP program standards consistently, and use student and faculty feedback to identify and implement improvements. Plan, manage, and evaluate assigned academic programs and events, including Convocation, pinning ceremonies, and DNP Poster Day, including timelines, logistics, vendor coordination, resource planning, and post-event evaluation.
Communications Intake & Service Operations (35%)
- Lead implementation and ongoing administration of the academic affairs portion of OSAA’s centralized communications intake and ticketing system, which serves as the School of Nursing’s virtual front door. Manage an exceptionally high volume of inquiries with efficiency and independent judgment, and partner with the Program Operations Specialist – Student Affairs on shared system configuration and service standards.
- Develop and maintain workflows, service categories, routing protocols, and escalation pathways to ensure inquiries are directed to the appropriate functional area.
- Partner with OSAA teams to develop standardized responses, knowledge resources, and internal guidance that support accurate and consistent service delivery.
- Monitor communication volume, response timelines, recurring topics, and other service data; develop reports, identify trends, and propose and implement process improvements that enhance the student and faculty experience and service efficiency. Develop system documentation and training resources, coordinate system enhancements, and provide operational guidance to OSAA staff.
Academic Governance & Committee Operations (15%)
- Administer operations for the School’s coordinating committees, establishing annual meeting schedules, governance timelines, and recurring workflows aligned with the academic calendar.
- Manage committee membership, communication channels, and shared resources to ensure continuity across committee terms and leadership transitions.
- Partner with committee chairs to plan agendas, identify items that require School or University review processes, and prepare and distribute meeting materials.
- Attend assigned committee meetings and maintain the official record of committee actions, minutes, and supporting documentation.
- Track committee actions, decisions, and follow-up items and coordinate next steps with committee chairs and relevant partners; monitor progress and escalate unresolved items to appropriate leadership.
- Advise committee chairs on procedural requirements, timelines, and documentation standards for committee actions. Other duties as assigned
Required Qualifications
To be considered for this opportunity, your application must demonstrate you meet both the minimum qualifications and additional qualifications listed below. Equivalent education and/or experience may substitute for minimum qualifications except when there are legal requirements, such as a license, certification, and/or registration.
Minimum Qualifications
- Bachelor’s degree in business administration, public administration, education, social sciences, communications, or a related field and two years of experience in program administration, program operations, higher education administration, or a related area . Equivalent education and/or experience may substitute for stated requirements.
Additional Qualifications
- Experience administering programs, operational processes, or organizational systems involving multiple stakeholders.
- Experience developing, documenting, and implementing operational procedures and workflows.
- Demonstrated ability to independently interpret and apply established policies, procedures, and requirements. Strong organizational, communication, and project-management skills, with demonstrated ability to exercise independent judgment and manage multiple priorities.
Preferred Qualifications
- Experience in higher education program operations, academic administration, or a related academic environment.
- Experience supporting academic programs, faculty, Program Directors, or academic leadership.
- Experience coordinating academic governance, committees, or other collaborative administrative processes.
- Experience developing standard operating procedures, process documentation, or operational resources. Familiarity with University of Washington administrative systems, policies, and procedures.
Working Conditions
- This position is eligible for a hybrid work schedule, with a combination of on-site and remote work in accordance with School of Nursing and University policies
- Expected to work approximately 40 hours per week
- Occasional evening or weekend work may be required to support special events, programs, or organizational activities Ability to move and transport office or event materials weighing up to 20 pounds occasionally
Application Requirement
Please submit a resume detailing relevant experience and qualifications.
About the Team
The Office of Student and Academic Affairs (OSAA) supports undergraduate and graduate nursing students across the School of Nursing through academic operations, student support services, onboarding, events, communications, and program coordination. OSAA partners closely with faculty, staff, and leadership to support student success and operational excellence across academic programs.
Compensation, Benefits and Position Details
Pay Range Minimum:
$66,000.00 annualPay Range Maximum:
$72,000.00 annualOther Compensation:
Benefits:
For information about benefits for this position, visit https://www.washington.edu/jobs/benefits-for-uw-staff/Shift:
First Shift (United States of America)Temporary or Regular?
This is a regular positionFTE (Full-Time Equivalent):
100.00%Union/Bargaining Unit:
Not ApplicableAbout the UW
Working at the University of Washington provides a unique opportunity to change lives – on our campuses, in our state and around the world.
UW employees bring their boundless energy, creative problem-solving skills and dedication to building stronger minds and a healthier world. In return, they enjoy outstanding benefits, opportunities for professional growth and the chance to work in an environment known for its diversity, intellectual excitement, artistic pursuits and natural beauty.
Our Commitment
The University of Washington is committed to fostering an inclusive, respectful and welcoming community for all. As an equal opportunity employer, the University considers applicants for employment without regard to race, color, creed, religion, national origin, citizenship, sex, pregnancy, age, marital status, sexual orientation, gender identity or expression, genetic information, disability, or veteran status consistent with UW Executive Order No. 81 .
To request disability accommodation in the application process, contact the Disability Services Office at 206-543-6450 or dso@uw.edu .
Applicants considered for this position will be required to disclose if they are the subject of any substantiated findings or current investigations related to sexual misconduct at their current employment and past employment. Disclosure is required under Washington state law .
See All 63 Operations Specialist Jobs in Washington
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Find Operations Specialist JobsOperations Specialist Jobs by City in Washington
Where Washington roles are concentrated, by current openings.
Operations Specialist Job Market in Washington
A snapshot from current Washington openings, updated as new roles post.
Who's Hiring
Top Industries Hiring
- Technology & Software
What Washington Employers Look For
The qualifications that appear most often in operations specialist jobs across Washington.
- Bachelor's degree in business administration, operations management, or a closely related field
- Two or more years of experience coordinating operational workflows or process improvement projects
- Demonstrated proficiency with enterprise resource planning or project management software such as SAP or Smartsheet
- Strong data analysis skills with experience using Excel, Tableau, or comparable reporting tools
- Ability to obtain or maintain a federal security clearance for defense or government contractor roles
- Familiarity with Lean, Six Sigma, or continuous improvement methodologies applied in an operational setting
Operations Specialist Jobs in Washington: Frequently Asked Questions
How do you become a operations specialist in Washington?
Most operations specialist positions in Washington require a bachelor's degree in business, operations management, supply chain, or a related discipline, though no state-issued license is mandated for the general role. Candidates targeting defense contractor or government agency positions should pursue a federal security clearance eligibility early. A Lean Six Sigma certification or a Project Management Professional credential recognized by Washington employers strengthens applications significantly across aerospace, logistics, and tech sectors.
Which companies hire operations specialists in Washington?
Companies currently hiring operations specialists in Washington include University Of Washington, Amazon, and The Salvation Army, per current listings on Migrate Mate as of November 2026. Washington's concentration of aerospace, cloud services, and federal contracting employers means operations roles here often require cross-functional coordination across large, complex organizations.
Which Washington cities have the most operations specialist jobs?
Seattle, Spokane, and Kent are the Washington cities with the most operations specialist openings. Seattle and Bellevue account for the largest share because of the dense cluster of technology companies and corporate headquarters there, while Tacoma draws consistent demand from Joint Base Lewis-McChord, the Port of Tacoma, and regional logistics and distribution operations.
Are there remote operations specialist jobs in Washington?
Yes, and more than many operational roles, because a significant portion of the work involves data analysis, reporting, and cross-team coordination that can be done remotely. About 45% of operations specialist openings tied to Washington are remote or hybrid as of November 2026, reflecting the strong tech-sector presence in the state. Project management, business operations, and IT operations coordination are the sub-areas most likely to offer fully remote arrangements.
How can I get hired as a operations specialist in Washington with little or no experience?
The most realistic entry path is applying to operations coordinator or administrative operations associate roles at Washington's large employers, where structured onboarding programs exist. Boeing, Amazon, and Washington state agencies regularly post early-career operations positions and rotational programs designed for candidates without direct experience. Lateral moves from customer service lead, logistics associate, or administrative specialist roles are common stepping stones. Earning a Lean Six Sigma White or Yellow Belt credential before applying demonstrates process-improvement fundamentals that Washington hiring managers actively look for at the entry level.
Where can I find and apply to operations specialist jobs in Washington?
You can find and apply to operations specialist jobs in Washington on Migrate Mate, which lists current Washington openings. Search the roles available, find the positions that fit your background and target location, and apply directly to the ones that match.
See All 63 Operations Specialist Jobs in Washington
Find roles in Washington that match your experience and apply in just a few clicks.
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