Operations Support Coordinator Jobs
Operations Support Coordinator jobs are open across logistics, healthcare, finance, and manufacturing, from entry-level to senior coordinator roles, with specializations in process management, vendor coordination, and administrative operations. See the openings below and apply to the ones that match your experience.
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Position Summary
FITBENCH, a commercial fitness equipment company, is hiring an Operations & Sales Support Coordinator to keep orders moving from quote to cash. This person enters and manages sales orders, coordinates freight and deliveries, supports service requests, runs tradeshow logistics, and handles collections and vendor bill pay. It is a hands-on role for an organized, detail-driven person who likes variety and owning a process end to end.
Key Responsibilities
Sales order processing
- Verifies and approves sales orders and customer information in NetSuite
- Confirm pricing, terms, lead times, and deposits with customers and sales reps
- Keep order status current and send order confirmations and updates
- Create and follow up on customization orders, with specific item and decal ordering
Service support
- Log and track warranty and service requests through resolution
- Coordinate parts orders, technicians, and RMAs with vendors and customers
- Keep service records and customer history up to date
Shipping coordination
- Quote and book LTL and parcel freight, as needed for the sales team
- Assist with white glove installer coordination
- Track small pack shipments, confirm POD and resolve issues and damage claims
Tradeshow coordination
- Register for shows; book booth space, hotels, and travel
- Coordinate booth, materials ordering and demo equipment shipping, setup, and return
- Manage show budgets, deadlines, and lead follow-up handoff to sales
Collections (accounts receivable)
- Monitor aging reports and follow up on past-due invoices by phone and email
- Apply customer payments and reconcile deposits
- Flag credit risks and escalate accounts as needed
Bill pay (accounts payable)
- Enter and match vendor bills to POs and receipts
- Prepare payment runs for approval and process payments
- Maintain vendor records and resolve billing discrepancies
General
- Support the team with in-office inquires, reporting, filing, shared drive organization and other duties as assigned
Qualifications- Required
- 2+ years in customer service, order entry, logistics, or office/accounting support
- Working knowledge of accounts receivable and accounts payable basics
- Strong Excel skills and comfort learning an ERP system
- Clear, professional phone and email communication
- Highly organized; able to juggle many tasks and deadlines
Preferred
- Associate's or bachelor's degree in business, supply chain, or accounting
- NetSuite experience
- Background in equipment, manufacturing, or distribution
- Tradeshow or event planning experience
Compensation & Schedule
- Pay: $23–$28 per hour, based on experience
- Classification: Full-time, hourly, non-exempt, in-office
- Schedule: Monday–Friday, about 40 hours per week
- Reports to: Sales Operation Manager
- Benefits: Health, dental, vision, PTO, 401(k), computer provided and phone stipend
If you are a results-oriented individual with a passion for driving sales success, we want to hear from you. Apply now to join our team as a Support Coordinator.
Job Type: Full-time
Pay: $23.00 - $28.00 per hour
Benefits:
- 401(k)
- 401(k) matching
- Dental insurance
- Flexible schedule
- Health insurance
- Paid time off
- Vision insurance
Experience:
- CRM software: 1 year (Required)
- NetSuite: 1 year (Preferred)
Ability to Commute:
- Ixonia, WI 53036 (Required)
Work Location: In person
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Find JobsOperations Support Coordinator Job Market
Who's Hiring
- Amazon33
- Avari Management5
- State of Florida4
- Tesla3
- HCLTech3
Top Industries Hiring
- Energy
- Retail
- Technology & Software
- Electronics & Hardware
- Banking & Financial Services
What Employers Look For
The qualifications that appear most often in operations support coordinator jobs.
- Proficiency in Microsoft Office Suite, particularly Excel and Outlook
- Experience with ERP or project management software such as SAP or similar platforms
- Strong written and verbal communication skills for cross-departmental coordination
- Associate or bachelor's degree in business administration, operations, or a related field
- One to three years of administrative, operations, or coordination experience
- Ability to manage multiple priorities simultaneously in a fast-paced environment
Tips for Your Operations Support Coordinator Job Search
Tailor your resume to each posting
Operations support coordinator postings vary widely in focus, so mirror the exact language in each job description. If a posting emphasizes vendor management and scheduling, your resume's bullet points should reflect those terms directly, not generic administrative duties.
Highlight process improvement contributions
Hiring managers for these roles want evidence you've made workflows more efficient. Describe a specific process you redesigned, the problem it solved, and the outcome. Vague claims about being organized don't stand out the way concrete examples do.
Apply early to roles that fit
Migrate Mate lists operations support coordinator openings from across the United States in one place, so you can find roles that match and apply directly to each listing.
Target postings that name your tools
Many operations support coordinator roles require proficiency in specific platforms like ERP systems or project management software. Prioritize postings that name tools you already use well, since those applications convert to interviews at a much higher rate.
Prepare scenario answers for common gaps
Interviewers frequently ask how you've handled competing priorities, an urgent vendor issue, or a process that broke down. Prepare two or three specific stories in advance that demonstrate your coordination instincts under real operational pressure.
Follow up after interviews with operational context
A follow-up note that references a specific operational challenge discussed in the interview, and how you'd approach it, is far more effective than a generic thank-you. It reinforces your fit and shows you were actively listening.
Operations Support Coordinator Jobs: Frequently Asked Questions
Which companies are hiring the most operations support coordinators?
The most active employers for operations support coordinators right now are Amazon, Avari Management, and State of Florida, and the most openings are in Texas, Florida, and Virginia, based on current listings on Migrate Mate as of November 2026. Healthcare systems, logistics companies, and large enterprise organizations tend to post these roles most consistently throughout the year.
How many operations support coordinator jobs are remote?
About 19% of operations support coordinator openings are fully remote or hybrid as of November 2026, though the share varies by industry and company size. Sub-areas focused on data entry, reporting, and vendor communication tend to offer the most remote flexibility, while roles that require on-site inventory management or facility coordination are more likely to require in-person presence.
How do you become an operations support coordinator?
Start by building a foundation in administrative or operations support through entry-level roles like office coordinator, administrative assistant, or operations associate. From there, develop proficiency in tools like ERP systems and project management software, and document any experience improving workflows or coordinating between teams. Many employers also value a degree in business administration or a closely related field.
Can you get hired as an operations support coordinator with little experience?
Yes, many employers will consider candidates with limited direct experience if you can demonstrate strong organizational skills and familiarity with office or operations tools. Internships, volunteer coordination roles, or experience managing logistics in any capacity, even in a non-corporate setting, can serve as relevant background. Applying to postings at smaller companies or in industries where you have domain knowledge also improves your chances.
What does the operations support coordinator interview process look like?
Most hiring processes for this role include an initial phone or video screen with a recruiter, followed by one or two interviews with the hiring manager and sometimes a team lead. Expect scenario-based questions about how you handle competing deadlines, vendor issues, or cross-functional miscommunication. Some employers also include a short skills assessment covering data entry accuracy, software proficiency, or prioritization exercises.
Where can I find and apply to operations support coordinator jobs?
You can find and apply to operations support coordinator jobs on Migrate Mate, which lists current openings from across the United States. Search for roles that fit your background and experience level, then apply directly to each listing that matches. New openings are added regularly, so checking back frequently gives you access to the most current opportunities.
See All 117+ Operations Support Coordinator Jobs
Find roles that match your experience and apply in just a few clicks.
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