OPT Billing Specialist Jobs
Billing Specialist roles are a strong fit for F-1 OPT students with degrees in accounting, finance, or business administration. Most positions qualify as STEM-adjacent under business operations, and employers regularly sponsor H-1B visas for billing professionals with strong systems experience. Your 12-month OPT window is enough to prove your value.
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Get Access To All JobsSummary/Objective
The primary responsibility of the Billing Specialist is to coordinate and execute end-to-end processes related to project invoicing transactions in a professional services environment. This is a hybrid role supporting the Washington, D.C. office. Partners with case managers and internal stakeholders to ensure accurate, timely, and compliant billing. The Billing Specialist reports to the Senior Billing Analyst and maintains a key role on the corporate accounting team.
Job Description
- Receive and log subcontractor invoices for entry in project accounting system and process through payables module
- Manage and coordinate the timely preparation, processing of pre-bills including the necessary adjustments as PMs requested and month-end bills for multiple offices
- Set-up new cases and projects in Microsoft Dynamics Great Plains and Business Central
- Partner with various employees across all offices to ensure accurate and timely issuance of bills to customers to enable prompt payment
- Provide prompt follow-up to any billing and invoicing inquiries
- Organize and maintain the billing files for multiple locations, other documentation thoroughly and accurately, in accordance with company policy and accepted accounting practice
- Assist manager and department members on various special projects that get assigned to the Accounting Team
- Ability to work overtime hours on certain key dates during the monthly close or other times in which the departmental workload is at a high level
- Monitor and manage project WIP (work-in-progress), investigating variances and coordinating with case managers to ensure timely, accurate billing
- Monitor Subcontractor sheet and subcontractor inbox
- Process adjustments, credits, and rebills, as needed
Essential Functions
Reasonable accommodations may be made to enable individuals with disabilities to perform these essential functions.
Competencies
- Billing/Accounting: Understanding of project billing concepts (including WIP), basic accounting principles, and invoice processing controls to ensure accurate, compliant client billing.
- Professionalism: Communicates clearly and respectfully with internal stakeholders and external clients, handles sensitive information with discretion, and represents the firm appropriately in all billing interactions.
- Organization: Manages multiple matters/projects at once, prioritizes deadlines (pre-bills and month-end), and maintains well-structured billing support documentation and files.
- Attention to Detail: Reviews billing data for accuracy (rates, terms, approvals, and supporting documentation), identifies discrepancies early, and follows through to resolution to reduce rebills and delays.
- Ethical Practice: Demonstrates integrity and sound judgment, follows company policies and internal controls, and supports confidentiality and compliance requirements in all billing activities.
Preferred Education and Experience
- Bachelor’s degree, associate’s degree in business, Accounting, or a related field
- Two (2) to four (4) years’ experience in project billing
- Experience working with Microsoft Dynamics with an emphasis on billing modules, a plus
- Advanced skills in Microsoft Office with a strong emphasis in Excel and MS Word
- Experience working under strict deadlines
- Experience with successful and effective organizational and time management skills
- Strong verbal and written communication skills and the ability to interact in a professional manner are required as this position will have a high level of exposure with both company employees and sub-contractors
Position Type/Expected Hours of Work
This is a full-time position. Days and hours of work are generally Monday through Friday, 8:30 a.m. to 5:30 p.m. There may be times during the billing cycle to work overtime in order to meet billing, month-end close, or other time-sensitive deadlines.
Physical Demands
While performing the duties of this job, much of the work may be done sitting at a desk, using a computer, typing, handling phone calls, filing, and using office equipment such as like printers and copiers. The employee must occasionally lift or move office products and supplies, up to 20 pounds.
Other Duties
Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.
Salary Range
The base annual salary range offered for this position is based on numerous factors, including job-related skills and knowledge, experience, specific location, relevant education and/or training. In addition to the annual salary, we offer a full benefits package.
Guidepost Solutions is an Equal Opportunity Employer and does not discriminate based on race, color, religion, sex, national origin, age, disability, or genetic information or any other characteristic protected by law.
Summary/Objective
The primary responsibility of the Billing Specialist is to coordinate and execute end-to-end processes related to project invoicing transactions in a professional services environment. This is a hybrid role supporting the Washington, D.C. office. Partners with case managers and internal stakeholders to ensure accurate, timely, and compliant billing. The Billing Specialist reports to the Senior Billing Analyst and maintains a key role on the corporate accounting team.
Job Description
- Receive and log subcontractor invoices for entry in project accounting system and process through payables module
- Manage and coordinate the timely preparation, processing of pre-bills including the necessary adjustments as PMs requested and month-end bills for multiple offices
- Set-up new cases and projects in Microsoft Dynamics Great Plains and Business Central
- Partner with various employees across all offices to ensure accurate and timely issuance of bills to customers to enable prompt payment
- Provide prompt follow-up to any billing and invoicing inquiries
- Organize and maintain the billing files for multiple locations, other documentation thoroughly and accurately, in accordance with company policy and accepted accounting practice
- Assist manager and department members on various special projects that get assigned to the Accounting Team
- Ability to work overtime hours on certain key dates during the monthly close or other times in which the departmental workload is at a high level
- Monitor and manage project WIP (work-in-progress), investigating variances and coordinating with case managers to ensure timely, accurate billing
- Monitor Subcontractor sheet and subcontractor inbox
- Process adjustments, credits, and rebills, as needed
Essential Functions
Reasonable accommodations may be made to enable individuals with disabilities to perform these essential functions.
Competencies
- Billing/Accounting: Understanding of project billing concepts (including WIP), basic accounting principles, and invoice processing controls to ensure accurate, compliant client billing.
- Professionalism: Communicates clearly and respectfully with internal stakeholders and external clients, handles sensitive information with discretion, and represents the firm appropriately in all billing interactions.
- Organization: Manages multiple matters/projects at once, prioritizes deadlines (pre-bills and month-end), and maintains well-structured billing support documentation and files.
- Attention to Detail: Reviews billing data for accuracy (rates, terms, approvals, and supporting documentation), identifies discrepancies early, and follows through to resolution to reduce rebills and delays.
- Ethical Practice: Demonstrates integrity and sound judgment, follows company policies and internal controls, and supports confidentiality and compliance requirements in all billing activities.
Preferred Education and Experience
- Bachelor’s degree, associate’s degree in business, Accounting, or a related field
- Two (2) to four (4) years’ experience in project billing
- Experience working with Microsoft Dynamics with an emphasis on billing modules, a plus
- Advanced skills in Microsoft Office with a strong emphasis in Excel and MS Word
- Experience working under strict deadlines
- Experience with successful and effective organizational and time management skills
- Strong verbal and written communication skills and the ability to interact in a professional manner are required as this position will have a high level of exposure with both company employees and sub-contractors
Position Type/Expected Hours of Work
This is a full-time position. Days and hours of work are generally Monday through Friday, 8:30 a.m. to 5:30 p.m. There may be times during the billing cycle to work overtime in order to meet billing, month-end close, or other time-sensitive deadlines.
Physical Demands
While performing the duties of this job, much of the work may be done sitting at a desk, using a computer, typing, handling phone calls, filing, and using office equipment such as like printers and copiers. The employee must occasionally lift or move office products and supplies, up to 20 pounds.
Other Duties
Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.
Salary Range
The base annual salary range offered for this position is based on numerous factors, including job-related skills and knowledge, experience, specific location, relevant education and/or training. In addition to the annual salary, we offer a full benefits package.
Guidepost Solutions is an Equal Opportunity Employer and does not discriminate based on race, color, religion, sex, national origin, age, disability, or genetic information or any other characteristic protected by law.
See all 195+ OPT Billing Specialist Jobs
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Get Access To All JobsTips for Finding OPT Sponsorship as a Billing Specialist
Target employers with billing departments of 10 or more people
Large billing teams at healthcare systems, insurance companies, and enterprise software firms are far more likely to have established H-1B sponsorship processes. Smaller teams often lack the legal infrastructure to sponsor, even when they want to.
Lead with your systems experience, not just your degree
Employers hiring billing specialists want proficiency in platforms like Epic, Salesforce Billing, or NetSuite. Listing specific systems you have worked with signals immediate value and reduces the perceived risk of sponsoring a candidate on OPT.
Raise OPT status early in the interview process
Billing roles often have fast hiring timelines. Mentioning your OPT authorization and STEM extension eligibility in your first conversation prevents late-stage surprises and helps employers plan their sponsorship timeline before extending an offer.
Pursue STEM OPT extension if your degree qualifies
Finance and accounting degrees from STEM-designated programs qualify for a 24-month extension, giving you up to three years of work authorization. That timeline comfortably covers two H-1B lottery cycles, which significantly improves your sponsorship odds.
Highlight revenue impact in your resume and interviews
Billing specialists who can quantify their contributions, such as reducing claim denial rates or cutting invoice aging days, are easier for employers to justify sponsoring. Concrete outcomes reframe sponsorship as a business investment rather than an administrative burden.
Use Migrate Mate to find billing roles at verified OPT-friendly employers
Migrate Mate filters job listings by employers who have sponsored work visas before, saving you time you would otherwise spend researching sponsorship history manually. Browse roles specific to billing and finance to focus your applications where they are most likely to succeed.
Billing Specialist OPT: Frequently Asked Questions
Can I work as a Billing Specialist on F-1 OPT?
Yes. Billing Specialist roles qualify for F-1 OPT as long as the position is directly related to your degree field, typically accounting, finance, business administration, or health information management. You must have an active EAD card before starting work. If your degree is from a STEM-designated program, you may also qualify for a 24-month STEM OPT extension.
Do Billing Specialist employers commonly sponsor H-1B visas?
Sponsorship is more common at large healthcare organizations, insurance carriers, and enterprise technology companies with dedicated billing departments. Smaller medical practices or regional businesses may be willing but lack the legal infrastructure. Searching Migrate Mate lets you identify employers who have a documented history of sponsoring work visas, so you can focus your applications accordingly.
Does a Billing Specialist role qualify for the STEM OPT extension?
It depends on your degree, not the job title. If your degree is in a STEM-designated field such as management information systems, applied mathematics, or computer and information science, you can apply for the 24-month extension regardless of your job title. A standard accounting or business degree does not qualify, even if the billing role involves significant data analysis.
What happens to my OPT authorization if I change billing employers?
You can change employers during OPT, but the new position must still be directly related to your degree. Report the change to your DSO within 10 days so your SEVIS record is updated. There is no grace period for gaps in employment beyond 90 cumulative days of unemployment allowed during your OPT period, so minimizing time between roles matters.
What billing skills are most relevant for OPT students competing for sponsorship?
Employers prioritize candidates with hands-on experience in billing platforms such as Epic, Cerner, Oracle NetSuite, or Salesforce Billing, depending on the industry. Strong knowledge of revenue cycle management, medical coding, or accounts receivable processes also strengthens your profile. Demonstrating proficiency in Excel or SQL for reconciliation and reporting can differentiate you from candidates without a technical background.