OPT Operations Coordinator Jobs
Operations Coordinator roles are a strong fit for F-1 OPT students with degrees in business, supply chain, or industrial engineering. Most positions qualify as STEM OPT-eligible under CIP codes like 52.0201 or 14.0901, giving you up to three years of work authorization with a single employer sponsor.
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Get Access To All JobsPosition Summary
The Business Operations Coordinator for BHS Brand Strategy & Operations is a new role designed to bring efficiency, compliance, and reliability to the vendor payment lifecycle. This individual will act as the central owner of the end-to-end vendor management process, from initial contract to final payment.
The ideal candidate is exceptionally organized, detail-oriented, and adept at managing cross-functional workflows to mitigate risk and resolve the bottlenecks that currently lead to payment delays.
Core Responsibilities
- Financial System & Process Execution:
- Manage the client invoicing process with a high degree of accuracy and timeliness.
- Maintain the timely and accurate entry of vendor details into the media system (SBMS) inclusive of campaign and financial details.
-
Track project progress and provide clear status updates to all stakeholders.
-
Vendor Contract & Paperwork Management:
- Execute the vendor onboarding process by obtaining all necessary vendor paperwork (W9s, bank authorization forms, etc.) and meticulously verify that all details match the executed contracts.
- Serve as primary point of contact for all vendors and influencers for payment and billing questions and process.
- Partner with Vendor Maintenance team to ensure proper set up of Influencer Vendors.
- Proactively manage discrepancies between invoices, contracts, and vendor details to prevent payment rejections and delays.
-
Track budgets related to campaigns and ensure consistency across budget trackers, vendor invoices/contracts, and internal SBMS inputs.
-
Process Coordination & Improvement:
- Act as the central communication hub, streamlining interactions between teams to prevent the confusion that arises from siloed conversations.
- Maintain the integrity of the operational process, ensuring all steps are followed consistently for every transaction.
Qualifications & Experience
- 3-5 years of experience in a project management or operations, preferably within a media agency, marketing, or legal environment.
- Demonstrated ability to manage complex, cross-functional projects with multiple stakeholders.
- Exceptional attention to detail, with a proven track record of ensuring accuracy in contracts, financial data, and administrative paperwork.
- Strong communication and interpersonal skills, with the ability to confidently liaise with legal, finance, and client-facing teams.
- Proactive and solutions-oriented mindset; able to anticipate and solve problems before they escalate.
- Experience with financial or billing systems is a strong plus.
- Bachelor’s degree in Business, Communications, or a related field.
Salary Range: $1,275 to $1,634.62 a week. A successful applicant’s actual weekly or hourly rate may vary based upon, but not limited to, skill sets, experience and training, licensure/certifications, and equity.
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LI-HYBRID
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Horizon Media is proud to be an equal opportunity workplace. We are committed to equal employment opportunity regardless of race, color, ancestry, religion, sex, national origin, sexual orientation, age, citizenship, marital status, disability, gender identity or Veteran status. We also consider qualified applicants regardless of criminal histories, consistent with legal requirements.
Salary Range
$0.00 - $1,000,000.00
A successful applicant’s actual base salary may vary based on factors such as individual’s skill sets, experience, training, education, licensure/certifications, and qualifications for the role. As an organization, we take an aptitude and competency-based hiring approach. We provide a competitive total rewards package including a discretionary bonus and a variety of benefits including health insurance coverage, life and disability insurance, retirement savings plans, company paid holidays and unlimited paid time off (PTO), mental health and wellness resources, pet insurance, childcare resources, identity theft insurance, fertility assistance programs, and fitness reimbursement.
Position Summary
The Business Operations Coordinator for BHS Brand Strategy & Operations is a new role designed to bring efficiency, compliance, and reliability to the vendor payment lifecycle. This individual will act as the central owner of the end-to-end vendor management process, from initial contract to final payment.
The ideal candidate is exceptionally organized, detail-oriented, and adept at managing cross-functional workflows to mitigate risk and resolve the bottlenecks that currently lead to payment delays.
Core Responsibilities
- Financial System & Process Execution:
- Manage the client invoicing process with a high degree of accuracy and timeliness.
- Maintain the timely and accurate entry of vendor details into the media system (SBMS) inclusive of campaign and financial details.
-
Track project progress and provide clear status updates to all stakeholders.
-
Vendor Contract & Paperwork Management:
- Execute the vendor onboarding process by obtaining all necessary vendor paperwork (W9s, bank authorization forms, etc.) and meticulously verify that all details match the executed contracts.
- Serve as primary point of contact for all vendors and influencers for payment and billing questions and process.
- Partner with Vendor Maintenance team to ensure proper set up of Influencer Vendors.
- Proactively manage discrepancies between invoices, contracts, and vendor details to prevent payment rejections and delays.
-
Track budgets related to campaigns and ensure consistency across budget trackers, vendor invoices/contracts, and internal SBMS inputs.
-
Process Coordination & Improvement:
- Act as the central communication hub, streamlining interactions between teams to prevent the confusion that arises from siloed conversations.
- Maintain the integrity of the operational process, ensuring all steps are followed consistently for every transaction.
Qualifications & Experience
- 3-5 years of experience in a project management or operations, preferably within a media agency, marketing, or legal environment.
- Demonstrated ability to manage complex, cross-functional projects with multiple stakeholders.
- Exceptional attention to detail, with a proven track record of ensuring accuracy in contracts, financial data, and administrative paperwork.
- Strong communication and interpersonal skills, with the ability to confidently liaise with legal, finance, and client-facing teams.
- Proactive and solutions-oriented mindset; able to anticipate and solve problems before they escalate.
- Experience with financial or billing systems is a strong plus.
- Bachelor’s degree in Business, Communications, or a related field.
Salary Range: $1,275 to $1,634.62 a week. A successful applicant’s actual weekly or hourly rate may vary based upon, but not limited to, skill sets, experience and training, licensure/certifications, and equity.
LI-AB1
LI-HYBRID
LI-HMI
Horizon Media is proud to be an equal opportunity workplace. We are committed to equal employment opportunity regardless of race, color, ancestry, religion, sex, national origin, sexual orientation, age, citizenship, marital status, disability, gender identity or Veteran status. We also consider qualified applicants regardless of criminal histories, consistent with legal requirements.
Salary Range
$0.00 - $1,000,000.00
A successful applicant’s actual base salary may vary based on factors such as individual’s skill sets, experience, training, education, licensure/certifications, and qualifications for the role. As an organization, we take an aptitude and competency-based hiring approach. We provide a competitive total rewards package including a discretionary bonus and a variety of benefits including health insurance coverage, life and disability insurance, retirement savings plans, company paid holidays and unlimited paid time off (PTO), mental health and wellness resources, pet insurance, childcare resources, identity theft insurance, fertility assistance programs, and fitness reimbursement.
See all 447+ OPT Operations Coordinator Jobs
Sign up for free to unlock all listings, filter by visa type, and get alerts for new OPT Operations Coordinator Jobs.
Get Access To All JobsTips for Finding OPT Sponsorship as an Operations Coordinator
Lead with your degree field, not just your job title
Operations Coordinator roles are often approved under business administration or supply chain CIP codes. When reaching out to employers, connect your specific degree to the operational functions of the role to make the OPT eligibility case clear upfront.
Target companies with existing OPT or H-1B sponsorship history
Employers who have sponsored international workers before understand the process and are far less likely to withdraw an offer over paperwork concerns. Prioritize companies with a demonstrated track record of hiring international students in operational roles.
Confirm STEM OPT eligibility before applying
Not all Operations Coordinator roles qualify for the 24-month STEM OPT extension. Verify that your degree program's CIP code appears on the official STEM Designated Degree Program List before presenting yourself as a STEM OPT candidate to employers.
Apply before your OPT start date, not after
Operations teams plan headcount in advance. Applying three to six months before your program end date gives employers time to onboard you without anxiety about authorization gaps, and it signals that you understand your own timeline.
Address the sponsorship question directly in your cover letter
Employers frequently screen out international candidates because they assume the process is complicated. A single clear sentence explaining your current OPT status, authorization period, and STEM extension eligibility removes the most common reason hiring managers move on.
Highlight process improvement and systems experience prominently
Operations Coordinator roles require demonstrable experience with workflows, vendor management, or ERP systems. Quantify your impact wherever possible. Employers sponsoring OPT candidates want to see clear evidence that the hire justifies the administrative steps involved.
Operations Coordinator OPT: Frequently Asked Questions
Can I work as an Operations Coordinator on F-1 OPT?
Yes, Operations Coordinator roles generally qualify for F-1 OPT as long as the position is directly related to your degree field. A degree in business administration, supply chain management, or industrial engineering typically satisfies the relatedness requirement. You'll need your employer to confirm the role aligns with your program of study before your DSO authorizes OPT for that position.
Does an Operations Coordinator role qualify for the STEM OPT extension?
It depends on your degree's CIP code, not the job title itself. If you graduated from a program like Supply Chain Management (52.0209), Business Administration (52.0201), or Industrial Engineering (14.3501), your degree likely appears on the STEM Designated Degree Program List. Your employer also needs to be enrolled in E-Verify, which is required for the 24-month STEM OPT extension.
How do I find Operations Coordinator jobs that are open to OPT candidates?
Migrate Mate is the most direct way to find Operations Coordinator roles where employers are already open to sponsoring international students. Filtering specifically for OPT-friendly postings saves significant time compared to applying broadly and hitting walls during screening. Many operations roles at mid-size and large companies are viable, but surface-level job searches don't distinguish between sponsorship-willing and sponsorship-averse employers.
What happens to my OPT status if my Operations Coordinator contract ends early?
You enter a 60-day grace period from the date your employment ends, during which you cannot work but can remain in the United States to find a new qualifying position. If you secure a new role within that window, your DSO updates your authorization for the new employer. Leaving the country or exceeding the grace period without a new authorization will terminate your F-1 status.
Do Operations Coordinator employers typically handle OPT paperwork, or is that my responsibility?
OPT authorization is your responsibility, not the employer's. You work with your university's DSO to apply for and maintain OPT through USCIS. Your employer's only formal obligation for standard OPT is confirming the role is related to your degree. For STEM OPT, employers must be E-Verify enrolled and submit a formal training plan using Form I-983, which requires active cooperation from your supervisor.