Project Management Coordinator Jobs for OPT Students
Project Management Coordinator jobs are a strong fit for OPT students with degrees in business, engineering, or a related field. Most roles qualify as specialty occupations under F-1 OPT rules, and many employers in tech, construction, and healthcare actively hire coordinators on OPT with a clear path to H-1B sponsorship.
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Get Access To All JobsINTRODUCTION
Maesa is seeking a highly organized and detail‑oriented Project Management Coordinator to support our team of Project Managers across a wide range of launch, operational, and supply chain initiatives. This role is critical in ensuring accurate timeline management, smooth cross‑functional communication, and the consistent delivery of high‑quality project execution. The ideal candidate is proactive, solutions‑oriented, and thrives in a fast‑paced, dynamic environment. This role will be based in NYC (hybrid in‑office presence).
Responsibilities
Project Support & Execution:
- Assist Project Managers in creating, updating, and maintaining comprehensive project timelines for product launches, instore merchandising, displays, sampling programs, updates to existing items and value creation.
- Assist in tracking key project milestones and deliverables, ensuring teams remain aligned and accountable.
- Document risks, gaps, and escalating issues to Project Managers as needed.
- Support workflow management by preparing meeting agendas, consolidating recaps, monitoring deadlines, and following up on action items.
- Help coordinate scope changes, artwork updates, and cross functional inputs to maintain accurate and current timelines.
- Assist PMs with the creation of item codes and BOMs, and entering lead times, MOQs, and pricing into spec and purchasing systems.
- Collaborate with cross‑functional partners to ensure complete and accurate item records, including pack‑outs, weights, and dimensional data.
- Track timely approval of production samples.
Cross-Functional Coordination:
- Organize project documents, trackers, and shared dashboards to maintain accuracy and visibility across teams.
- Gather supplier quotes (directly or through functional partners) to support cost analyses and financial planning.
- Assist Project Managers with financial tracking activities, including budget creation & updates and risk documentation.
- Assist Project Managers in RFQ creation.
- Identify opportunities to streamline workflows and contribute to process improvement initiatives within the PM function.
Team & Department Support:
- Support departmental initiatives, PM best‑practice development, and internal process enhancements.
- Provide backup support during peak workload periods or when multiple launches overlap.
- Foster a collaborative, positive, and solutions‑driven team culture.
BASIC QUALIFICATIONS
- Bachelor’s degree required.
- 1–3 years of experience in project coordination or project management; experience in the cosmetics, beauty, personal care, or CPG industries strongly preferred.
- Familiarity with one or more of the following categories is a plus: hair care, skin care, color cosmetics, fragrance, home care.
- Advanced proficiency in Microsoft Excel; experience with Asana or other project management platforms is a plus.
- Exceptional communication skills—clear, concise, and professional in both written and verbal formats.
- Highly organized, detail‑oriented, and able to manage multiple priorities simultaneously.
PREFERRED QUALIFICATIONS
$70K/yr - $80K/yr. Exact compensation may vary based on skills, experience, and location. This position is eligible for participation in a discretionary bonus plan based on individual and company performance. Maesa offers a variety of benefits to eligible employees. Employees can choose to enroll in health insurance coverage, wellness programs, life and disability insurance, and retirement savings plans. Through generous paid time off, a hybrid office setup, and paid leave options, Maesa encourages wellness and balance among employees.
OUR COMMITMENT TO YOU
At Maesa, we live by our values of collaboration, curiosity, game‑changing, creativity, and discipline. We believe our people and partners are a creative force that catalyzes the possibilities in beauty to break through traditional limits and discover the “new” without restriction. We prioritize creating and fostering a welcoming environment for employees, partners, ideas, approaches, and endeavors — all through a spirit of warmth and inclusivity. As set forth in Maesa’s Equal Employment Opportunity policy, we do not discriminate on the basis of any protected group status under any applicable law.
INTRODUCTION
Maesa is seeking a highly organized and detail‑oriented Project Management Coordinator to support our team of Project Managers across a wide range of launch, operational, and supply chain initiatives. This role is critical in ensuring accurate timeline management, smooth cross‑functional communication, and the consistent delivery of high‑quality project execution. The ideal candidate is proactive, solutions‑oriented, and thrives in a fast‑paced, dynamic environment. This role will be based in NYC (hybrid in‑office presence).
Responsibilities
Project Support & Execution:
- Assist Project Managers in creating, updating, and maintaining comprehensive project timelines for product launches, instore merchandising, displays, sampling programs, updates to existing items and value creation.
- Assist in tracking key project milestones and deliverables, ensuring teams remain aligned and accountable.
- Document risks, gaps, and escalating issues to Project Managers as needed.
- Support workflow management by preparing meeting agendas, consolidating recaps, monitoring deadlines, and following up on action items.
- Help coordinate scope changes, artwork updates, and cross functional inputs to maintain accurate and current timelines.
- Assist PMs with the creation of item codes and BOMs, and entering lead times, MOQs, and pricing into spec and purchasing systems.
- Collaborate with cross‑functional partners to ensure complete and accurate item records, including pack‑outs, weights, and dimensional data.
- Track timely approval of production samples.
Cross-Functional Coordination:
- Organize project documents, trackers, and shared dashboards to maintain accuracy and visibility across teams.
- Gather supplier quotes (directly or through functional partners) to support cost analyses and financial planning.
- Assist Project Managers with financial tracking activities, including budget creation & updates and risk documentation.
- Assist Project Managers in RFQ creation.
- Identify opportunities to streamline workflows and contribute to process improvement initiatives within the PM function.
Team & Department Support:
- Support departmental initiatives, PM best‑practice development, and internal process enhancements.
- Provide backup support during peak workload periods or when multiple launches overlap.
- Foster a collaborative, positive, and solutions‑driven team culture.
BASIC QUALIFICATIONS
- Bachelor’s degree required.
- 1–3 years of experience in project coordination or project management; experience in the cosmetics, beauty, personal care, or CPG industries strongly preferred.
- Familiarity with one or more of the following categories is a plus: hair care, skin care, color cosmetics, fragrance, home care.
- Advanced proficiency in Microsoft Excel; experience with Asana or other project management platforms is a plus.
- Exceptional communication skills—clear, concise, and professional in both written and verbal formats.
- Highly organized, detail‑oriented, and able to manage multiple priorities simultaneously.
PREFERRED QUALIFICATIONS
$70K/yr - $80K/yr. Exact compensation may vary based on skills, experience, and location. This position is eligible for participation in a discretionary bonus plan based on individual and company performance. Maesa offers a variety of benefits to eligible employees. Employees can choose to enroll in health insurance coverage, wellness programs, life and disability insurance, and retirement savings plans. Through generous paid time off, a hybrid office setup, and paid leave options, Maesa encourages wellness and balance among employees.
OUR COMMITMENT TO YOU
At Maesa, we live by our values of collaboration, curiosity, game‑changing, creativity, and discipline. We believe our people and partners are a creative force that catalyzes the possibilities in beauty to break through traditional limits and discover the “new” without restriction. We prioritize creating and fostering a welcoming environment for employees, partners, ideas, approaches, and endeavors — all through a spirit of warmth and inclusivity. As set forth in Maesa’s Equal Employment Opportunity policy, we do not discriminate on the basis of any protected group status under any applicable law.
How to Get Visa Sponsorship as a Project Management Coordinator
Lead with your OPT timeline upfront
Mention your OPT authorization period and STEM extension eligibility in your cover letter. Employers planning resource allocation need to know your work authorization window before they invest in onboarding a coordinator.
Target industries with high sponsorship rates
Technology, healthcare systems, and large construction firms sponsor project management coordinators at significantly higher rates than small agencies. Focus your search on employers with established HR processes and prior H-1B filing history.
Certify before you apply if you can
A CAPM or entry-level PMP certification signals commitment and reduces employer hesitation around sponsorship. Coordinators with credentials are viewed as longer-term investments, which makes the sponsorship conversation easier to start.
Frame your degree as a direct qualification
H-1B sponsorship for this role requires a specialty occupation link. Explicitly connect your degree field to project management functions in your resume, showing how your coursework directly supports the coordinator duties you will perform.
Ask about sponsorship before the final interview round
Raise the visa sponsorship question after an initial screening call, not at the offer stage. Employers experienced with OPT hiring expect it early and will not penalize you for asking during the second conversation.
Use tools that filter for OPT-friendly employers
Generic job searches waste time on roles that cannot support visa sponsorship. Migrate Mate lists project management coordinator positions from employers already open to OPT and H-1B sponsorship, narrowing your search immediately.
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Get Access To All JobsFrequently Asked Questions
Do Project Management Coordinator roles qualify as a specialty occupation for OPT and H-1B purposes?
Most Project Management Coordinator roles qualify as specialty occupations when the position requires a bachelor's degree in business administration, engineering, information systems, or a related field. The key is that the job description must demand degree-specific knowledge, not just general organizational skills. Roles at larger firms or in regulated industries like construction, IT, or healthcare are more likely to meet this bar than generalist coordinator positions at small companies.
Can I work as a Project Management Coordinator on OPT if my degree is in engineering or a STEM field?
Yes. Engineering and computer science graduates regularly take Project Management Coordinator roles, particularly in infrastructure, software, or technical operations. If your degree is in a STEM-designated field, you are also eligible for the 24-month STEM OPT extension, giving you up to three years of work authorization total. This significantly improves your chances of staying through at least one H-1B lottery cycle.
How do I find Project Management Coordinator jobs where the employer is open to OPT sponsorship?
The most efficient approach is to search on Migrate Mate, which lists coordinator roles from employers who are already open to hiring F-1 OPT students and sponsoring H-1B visas. Filtering by sponsorship willingness upfront saves weeks of outreach to companies that will decline at the offer stage. Look specifically for employers with prior H-1B filing history in project management or operations roles.
What happens to my OPT work authorization if my Project Management Coordinator contract ends early?
If your employment ends before your OPT period expires, you enter a 60-day grace period during which you must find new employment, leave the country, or change your visa status. Your OPT authorization is tied to employment in a job related to your degree field, so you cannot simply switch to an unrelated role. Report any changes in employment to your Designated School Official promptly to keep your SEVIS record accurate.
Is a Project Management Professional certification required to get an OPT job as a Coordinator?
No certification is required, and most entry-level coordinator roles do not expect it. However, holding a CAPM (Certified Associate in Project Management) certification strengthens your application and makes the specialty occupation argument cleaner for future H-1B sponsorship. Employers who are already sponsoring visa holders tend to view certified candidates as lower-risk, longer-term hires worth the investment in sponsorship.
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