Human Resources Assistant Jobs for OPT Students

Job Description: Human Resources Assistant / Administrative Assistant

Full-Time - 40 Hours per week

Supervises: None

Reports to: Human Resource Manager/Treasure Valley Farm Director

Summary: The Human Resources Assistant is accountable for assisting in the recruiting process, gathering new hire information, collecting timekeeping information, facilitating employee reviews and exit processes.

Responsibility: Human Resources

1. Coordinate with the Directors of Agronomy, Operations, and Human Resource on what job positions need filled on a weekly basis.
2. Gather new hire documentation including: W4, I-9, direct deposit information, visa, tax forms or H-2A documents. Build new employees in Paylocity and FieldClix.
3. Communicate employee benefits and HR processes to new employees. Answer related questions that may arise.
4. Collect and summarize timekeeping information, review discrepancies and correct issues on a weekly basis.
5. Communicate with directors and managers on their hours and their employees’ hours worked.
6. Understand payroll / timeclock system and train new hires how to use time clock.
7. Train managers on how to approve employees’ hours.
8. Assist in issuing annual W-2 forms to employees.
9. Answer questions from employees related to payroll topics.
10. Maintain organization including updating the organizational chart on a bi-weekly basis.
11. Assist managers with employee write up and termination process, provide employees with exit paperwork and verify rehire status with manager.
12. Facilitate employee review process and verify employee reviews have been completed and documented.
13. Assist employees on how to use Fuel Cloud System.
14. Process workman’s compensation claims with the WC insurance company.
15. Plan events and assist with meetings and trainings sessions as needed.
16. Act as a translator in various meetings.

Responsibility: Administrative Assistant

1. Create and maintain WhatsApp groups for company communications.
2. Gather necessary paperwork for Custom Work/Labor contractors, i.e. Workman’s Compensation and Liability Insurance.
3. Create and maintain a currently employee driver’s license list for liability insurance.
4. Assist with GAP audits by gathering necessary information.
5. Various data entry as required.
6. Assist with filing of shop maintenance records.
7. Ensure H-2A housing is ready for Annual inspection.
8. Assign H-2A employees to specific housing.
9. Make sure H-2A houses are occupant ready when workers arrive.
10. Gather and maintain weekly housing inspection reports.
11. Post H-2A housing rules.

Desired Qualification / Requirements:

1. Knowledge of labor laws.
2. A thorough understanding of the H-2A program and rules.
3. Bi-lingual, be able to read and write in both English and Spanish.
4. Able to handle multiple tasks and work with multiple departments and functions.
5. Ability to work in a stressful fast paced environment.
6. Have strong Microsoft Excel skills.
7. Computer literacy (MS Office applications, in particular), Paylocity and FieldClix.
8. Excellent organizational skills, with an ability to prioritize important projects.
9. Strong phone, email, and in-person communication skills.
10. Demonstrate a high level of confidentiality and fairness.

Work Environment:

1. Be at the office from 8am-5pm Monday thru Friday.
2. The worker needs to be able to sit for long hours at a time. The duties performed require attentiveness with people walking into the office, phone calls, and employees. The team member must be able to perform assigned duties and work at a fast pace during the busy season.
3. Be willing to travel to Baker City, Oregon office as needed.
4. Being available on weekends and evenings during busy planting or harvest seasons.
5. Work is primarily indoors and occasionally outdoors.

Job Type: Full-time

Pay: $30,000.00 - $45,000.00 per year

Work Location: In person