OPT Records Clerk Jobs
Records Clerk jobs are a strong fit for F-1 OPT students with backgrounds in information management, library science, or public administration. Most roles involve organizing, maintaining, and retrieving records systems, making them accessible to STEM and non-STEM OPT holders alike. Employers in government, healthcare, and legal sectors regularly hire for these positions.
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Get Access To All JobsPosition Number: 997402
Unit/Department: Cowles Library
FTE: 100%
Salary: Commensurate with experience and qualifications of the selected candidate
Department Summary:
Cowles Library is the largest private academic library in Iowa. Our purpose is to support the educational goals of Drake University by providing services, collections, technology, and learning opportunities that make it possible for faculty and students to successfully access and use information.
Job Summary:
Primarily responsible for ongoing accession, processing, description, and preservation of electronic records within Drake University Archives and Special Collections. General responsibilities will include leading the development of an electronic records policy, processing and preserving born-digital archival collections, and outreach to campus departments for the acquisition of vital University records.
Minimum Qualifications:
- Bachelor’s degree required
- Experience or course work in electronic records and strong technology skills
- Knowledge of archival principles and best practices for arrangement description
- Experience with digital forensic tools and techniques for electronic records management
- Understanding of records management principles and practices
- Strong written and verbal communication skills
- Demonstrated ability to work independently, as well as creatively, collaboratively, and effectively as a team member
- Strong commitment to diversity, equity, and inclusion in higher education
Preferred Qualifications:
- ALA-accredited master’s degree in Library and Information Science or equivalent education and relevant library experience
- Knowledge of digital preservation standards and frameworks (OAIS, PREMIS, METS)
- Familiarity with audiovisual materials processing and digitization
Job Duties:
- 40% - Electronic Records Management: Supports the development, implementation, and execution of procedures for managing born-digital collections for ingest, storage, preservation, organization, description, and access; Assists with integrating digital forensic tools to help ensure authentic and appropriately preserved electronic records; Works closely with the Digital Projects Librarian to support integration of digital collections and institutional repositories, including assisting with preservation workflows, metadata standards, and digital asset management best practices.
- 25% - Records Management & Policy Support: Provides support and guidance to University offices in developing, implementing, and improving recordkeeping systems and practices, including the management and preservation of electronic records; Collaborates with the Director of University Archives & Special Collections to implement policies in governing the management of University records in both print and digital format.
- 15% - Collections Processing & Description: Performs accessioning, appraisal, arrangement, and description of born-digital and analog records, including audiovisual materials; Applies diversity, inclusion, and social justice considerations related to archival collections, following SAA’s Core Values and Code of Ethics.
- 15% - Reference & Public Services: Provides reference assistance for institutional requests for historical information to University offices as well as to students, alumni, and the general public; Maintains and updates University Archives & Special Collections website.
- 5% - Other Activities: Serves on one or more cross-functional library teams and university-wide committees. Also performs other duties as assigned.
Salary and Benefits:
At Drake, we are proud to offer our employees, their spouses, and eligible dependents a comprehensive benefits package, which includes a wide range of core benefits, perks, and discounts.
Special Instructions to Applicants:
For consideration, you must apply online. Please include a resume and cover letter. If you have any questions about this job posting or the application process, please email hope.bibens@drake.edu.
Review of Applications Begins:
A review of applications will begin immediately. This position will remain open until filled.
For faculty positions, selection will depend on the receipt of recommendation confirming the candidate's scholarly achievements and teaching abilities and/or on the candidate's satisfactory passing of a teaching demonstration if selected for an on-campus interview. For staff positions, selection will depend upon careful review of each applicant’s references, education, and, if applicable, experience.
ABOUT DRAKE
Drake University is recognized as a top private university in the Midwest. Drake is a midsize university in Des Moines, Iowa, with an increasingly diverse student body. We are deeply committed to equity and inclusion and creating a sense of belonging for all members of the campus community—faculty, staff, and students alike. More than 900 faculty and staff are part of the Bulldog pack, a close-knit group of colleagues enthusiastic about preparing students to be global citizens and leaders, challenging assumptions. Drake University is not only an outstanding institution of higher learning, it is also a wonderful place to work. We are enthusiastically committed to welcoming new ideas and people into the fold, and to retaining and rewarding stellar employees.
All positions at Drake provide opportunities to contribute to Drake University’s core mission of creating an exceptional learning environment that prepares students of all backgrounds for meaningful lives and professional accomplishments.
STRONG COMMITMENT TO A DIVERSE AND INCLUSIVE COMMUNITY
At Drake University, we don’t just accept differences—we celebrate them, we support them, and we thrive on them for the benefit of our students, our employees, and our community. As reflected in our Core Values, we embrace a diverse and inclusive community.
EQUAL OPPORTUNITY
Drake University is an Equal Opportunity Employer committed to creating an inclusive and diverse workplace. We provide equal employment opportunities to all individuals regardless of race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, veteran status, or any other protected characteristic under applicable law. Drake University is committed to providing access and reasonable accommodations in its services, programs, activities, education, and employment for individuals with disabilities. If you would benefit from an accommodation at any point in the recruitment process (including using our online application process), please contact Drake Human Resources (p: 515.271.3133; e: jobs@drake.edu) and let us know how we can assist you.
Position Number: 997402
Unit/Department: Cowles Library
FTE: 100%
Salary: Commensurate with experience and qualifications of the selected candidate
Department Summary:
Cowles Library is the largest private academic library in Iowa. Our purpose is to support the educational goals of Drake University by providing services, collections, technology, and learning opportunities that make it possible for faculty and students to successfully access and use information.
Job Summary:
Primarily responsible for ongoing accession, processing, description, and preservation of electronic records within Drake University Archives and Special Collections. General responsibilities will include leading the development of an electronic records policy, processing and preserving born-digital archival collections, and outreach to campus departments for the acquisition of vital University records.
Minimum Qualifications:
- Bachelor’s degree required
- Experience or course work in electronic records and strong technology skills
- Knowledge of archival principles and best practices for arrangement description
- Experience with digital forensic tools and techniques for electronic records management
- Understanding of records management principles and practices
- Strong written and verbal communication skills
- Demonstrated ability to work independently, as well as creatively, collaboratively, and effectively as a team member
- Strong commitment to diversity, equity, and inclusion in higher education
Preferred Qualifications:
- ALA-accredited master’s degree in Library and Information Science or equivalent education and relevant library experience
- Knowledge of digital preservation standards and frameworks (OAIS, PREMIS, METS)
- Familiarity with audiovisual materials processing and digitization
Job Duties:
- 40% - Electronic Records Management: Supports the development, implementation, and execution of procedures for managing born-digital collections for ingest, storage, preservation, organization, description, and access; Assists with integrating digital forensic tools to help ensure authentic and appropriately preserved electronic records; Works closely with the Digital Projects Librarian to support integration of digital collections and institutional repositories, including assisting with preservation workflows, metadata standards, and digital asset management best practices.
- 25% - Records Management & Policy Support: Provides support and guidance to University offices in developing, implementing, and improving recordkeeping systems and practices, including the management and preservation of electronic records; Collaborates with the Director of University Archives & Special Collections to implement policies in governing the management of University records in both print and digital format.
- 15% - Collections Processing & Description: Performs accessioning, appraisal, arrangement, and description of born-digital and analog records, including audiovisual materials; Applies diversity, inclusion, and social justice considerations related to archival collections, following SAA’s Core Values and Code of Ethics.
- 15% - Reference & Public Services: Provides reference assistance for institutional requests for historical information to University offices as well as to students, alumni, and the general public; Maintains and updates University Archives & Special Collections website.
- 5% - Other Activities: Serves on one or more cross-functional library teams and university-wide committees. Also performs other duties as assigned.
Salary and Benefits:
At Drake, we are proud to offer our employees, their spouses, and eligible dependents a comprehensive benefits package, which includes a wide range of core benefits, perks, and discounts.
Special Instructions to Applicants:
For consideration, you must apply online. Please include a resume and cover letter. If you have any questions about this job posting or the application process, please email hope.bibens@drake.edu.
Review of Applications Begins:
A review of applications will begin immediately. This position will remain open until filled.
For faculty positions, selection will depend on the receipt of recommendation confirming the candidate's scholarly achievements and teaching abilities and/or on the candidate's satisfactory passing of a teaching demonstration if selected for an on-campus interview. For staff positions, selection will depend upon careful review of each applicant’s references, education, and, if applicable, experience.
ABOUT DRAKE
Drake University is recognized as a top private university in the Midwest. Drake is a midsize university in Des Moines, Iowa, with an increasingly diverse student body. We are deeply committed to equity and inclusion and creating a sense of belonging for all members of the campus community—faculty, staff, and students alike. More than 900 faculty and staff are part of the Bulldog pack, a close-knit group of colleagues enthusiastic about preparing students to be global citizens and leaders, challenging assumptions. Drake University is not only an outstanding institution of higher learning, it is also a wonderful place to work. We are enthusiastically committed to welcoming new ideas and people into the fold, and to retaining and rewarding stellar employees.
All positions at Drake provide opportunities to contribute to Drake University’s core mission of creating an exceptional learning environment that prepares students of all backgrounds for meaningful lives and professional accomplishments.
STRONG COMMITMENT TO A DIVERSE AND INCLUSIVE COMMUNITY
At Drake University, we don’t just accept differences—we celebrate them, we support them, and we thrive on them for the benefit of our students, our employees, and our community. As reflected in our Core Values, we embrace a diverse and inclusive community.
EQUAL OPPORTUNITY
Drake University is an Equal Opportunity Employer committed to creating an inclusive and diverse workplace. We provide equal employment opportunities to all individuals regardless of race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, veteran status, or any other protected characteristic under applicable law. Drake University is committed to providing access and reasonable accommodations in its services, programs, activities, education, and employment for individuals with disabilities. If you would benefit from an accommodation at any point in the recruitment process (including using our online application process), please contact Drake Human Resources (p: 515.271.3133; e: jobs@drake.edu) and let us know how we can assist you.
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Get Access To All JobsTips for Finding OPT Sponsorship in Records Clerk
Target OPT-friendly employers in records-heavy industries
Government agencies, hospitals, law firms, and large corporations maintain extensive records departments and have established processes for hiring OPT workers. These employers are more likely to understand work authorization timelines and have HR teams familiar with F-1 status.
Clarify your OPT authorization timeline upfront
Records Clerk roles often involve onboarding with background checks that take two to four weeks. Communicate your OPT start date and EAD card status early so hiring managers can align their process with your authorization window and avoid gaps.
Highlight relevant coursework and document management experience
Employers hiring Records Clerks want candidates who understand filing systems, data entry, and document retention policies. Academic projects involving research databases, archival work, or information systems coursework translate directly and strengthen your application considerably.
Confirm the role qualifies under your degree field
OPT requires employment directly related to your major. Records Clerk roles can qualify for students in information science, public administration, healthcare administration, or business, but you should verify the connection to your specific degree before accepting an offer.
Ask about H-1B sponsorship early if you need long-term authorization
Records Clerk positions in government or large healthcare systems sometimes lead to long-term roles. If you will need H-1B visa sponsorship after OPT, raise the question during the offer stage so both sides understand expectations before you commit.
Use your 60-day grace period strategically if between jobs
If your previous OPT employment ended, you have 60 days to secure a new qualifying role. Prioritize records and information management openings that match your degree field during this window and track your application activity carefully for DSO reporting.
Records Clerk OPT: Frequently Asked Questions
Can F-1 OPT students work as Records Clerks?
Yes, F-1 OPT students can work as Records Clerks as long as the role is directly related to their degree field. Students in information science, library science, public administration, healthcare administration, or business administration are the most natural fits. You will need a valid EAD card before your start date, and your employer does not need to sponsor a visa for OPT employment.
Does a Records Clerk job qualify as OPT-related employment?
It depends on your major. Records Clerk roles typically qualify for students whose degrees relate to information management, healthcare administration, public administration, or business. A student with a library science or data management degree has a clear connection. If your degree is in an unrelated field, speak with your DSO before accepting an offer to confirm the role meets USCIS requirements for OPT employment.
How do I find Records Clerk jobs that accept OPT students?
Migrate Mate lists Records Clerk openings from employers who are open to hiring OPT and visa-sponsored candidates, so you are not filtering through hundreds of postings from employers who will not consider F-1 students. Search by role and filter by OPT-friendly employers to find positions aligned with your authorization status and degree field.
Will Records Clerk employers sponsor an H-1B after my OPT ends?
H-1B sponsorship for Records Clerk roles is less common than in technical fields, but it does occur at large healthcare systems, government contractors, and law firms with established immigration programs. If long-term U.S. work authorization matters to you, research the employer's H-1B history before applying and raise the topic directly during the offer negotiation stage, not at the end of an interview.
What should I do if my OPT authorization is pending when I receive a job offer?
Notify the employer immediately if your EAD card has not yet arrived. Most employers who are familiar with OPT can delay a start date by two to four weeks to accommodate USCIS processing. Provide your EAD receipt notice as evidence your application is in progress. Avoid accepting a start date you cannot legally meet, as working without a valid EAD violates your F-1 status.