OPT Records Clerk Jobs
Records Clerk jobs are a strong fit for F-1 OPT students with backgrounds in information management, library science, or public administration. Most roles involve organizing, maintaining, and retrieving records systems, making them accessible to STEM and non-STEM OPT holders alike. Employers in government, healthcare, and legal sectors regularly hire for these positions.
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Get Access To All JobsMonths Per Year:
This is a 12-month-per-year, Limited-Term Appointment position with an anticipated conclusion date of December 1, 2027.
Work Model:
Hybrid Work Eligible
Seattle University will be one of the most innovative and progressive Jesuit and Catholic universities in the world, educating with excellence at the undergraduate, graduate, and professional levels. We embrace an intersectional framework for defining diversity in its broadest sense, including differences in gender, gender identity, race, ethnicity, generational history, culture, socioeconomic class, religion, sexual orientation, national origin, citizenship status, political perspectives, geographic origin and physical ability. Seattle University strives to be a welcome, open and safe campus climate for all who learn, live and work at Seattle University.
Seattle University's Core Competencies
Effective Team Collaboration: Works harmoniously with others towards a common goal, leveraging individual strengths to achieve shared objectives.
Emotionally Intelligent Communication: Engages in a skillful exchange of information, thoughts, and feelings, verbally and non-verbally.
Ethics and Integrity: Demonstrates an unwavering commitment to honesty, professionalism, and alignment with our Jesuit mission in all actions and decisions.
Flexibility and Innovation: Embraces change, approaching problems with curiosity adaptability, and is committed to making a positive impact.
Mindful Inclusion: Fosters mindful inclusion by consciously creating a workplace that celebrates differences, embraces cultural humility, and empowers uniqueness.
Outcomes-Driven Orientation: Sets clear objectives, pursues excellence, and delivers measurable outcomes while upholding Jesuit Catholic values.
Job Description Summary
Under the direction of the Associate Director of Graduate Admissions, the Graduate Records Evaluator plays a key role in the processing of all admissions applications and records management. The Evaluator carefully reviews and prepares application files for review, evaluates transcripts for all applications, and oversees each application from creation to decision. The Evaluator assists with evaluating transferable credit, calculates cumulative and major GPAs when necessary, and confirms that prerequisite courses are fulfilled and/or in progress. As a key member of the Admissions Operations team, the Evaluator also maintains data quality for prospective students at all stages and provides support for general operations tasks throughout the year. The Evaluator also provides ongoing technical support and training in support of university enrollment goals.
About Seattle University and Graduate Studies
Seattle University is a Jesuit Catholic university in the heart of Seattle, committed to educating the whole person, to professional formation, and to empowering leaders for a just and humane world. Graduate education is central to that mission, and graduate students bring rich professional and life experience to our community.
Seattle University is currently home to over 40 graduate degree and certificate programs, serving approximately 3000 students annually. Graduate Studies, within the Office of the Provost, works alongside the university's colleges and schools to recruit, admit, and retain qualified graduate students. The Graduate Records Evaluator plays a key role in that work by preparing complete, accurate application files and keeping applicant records clean from application through decision.
Position Description:
- Compile digital documentation and perform application processing in the customer relationship management (CRM) system so academic departments can review and evaluate applicants for admission.
- Develop a strong working knowledge of the application requirements for all graduate programs and certificates to help prospective students and departments navigate the application and review process.
- Serve as a primary resource for international documentation requirements.
- Share maintenance of Graduate Service Agreements to help manage processes with departments.
- Generate reports and audit the integrity of application data.
- Monitor each application through its integration with the enterprise student records system and through the admission decision.
- Release admission decisions during each application cycle.
- Assist in maintaining data quality (applicant and record cleanliness) by working closely with others on the Admissions and Operations teams. Tasks may include editing small parts of multiple records, general audits, scanning and assigning documents, and exporting data for mass corrections.
- In partnership with the admissions counselors and designated academic liaisons, respond to inquiries from prospective students, provide information on university policies, and contribute to the overall effort of meeting the university's annual enrollment goals.
Required Qualifications
- Bachelor's degree.
- Demonstrated commitment to diversity and to the university's mission, vision, and values.
- One or more years of experience in customer service and detailed data entry, preferably in an educational environment in the areas of credential evaluation or academic advising, or an equivalent combination of education and experience.
- Demonstrated attention to detail and whole-systems thinking.
- Ability to work both independently and collaboratively in a team environment.
Preferred Qualifications
- A resilient and innovative problem solver with excellent organizational abilities, acute attention to detail, and strong interpersonal skills that enable them to develop positive relationships with key campus partners and provide personalized attention to prospective students throughout the admissions process.
- Ability to exercise professional judgment to make informed decisions based on experience, reason, and policy while considering issues of equity, fairness, and historical precedent.
- Adept at managing and prioritizing multiple tasks.
- CRM experience, preferably with Slate and Workday.
Compensation at a Glance
$22.56 per hour - $26.50 per hour
Application Instructions
Please attach a cover letter with your resume when applying. Job postings are open until filled, unless otherwise specified.
Seattle University has provided a compensation range that represents its good faith estimate of what the University may pay for the position at the time of posting. The salary offered to the selected candidate will be determined based on factors such as the qualifications of the selected candidate, departmental budget availability, internal salary equity considerations, and available market information, and not based on a candidate’s gender or any other protected status.
Your total compensation goes beyond the number on your paycheck. Seattle University provides generous leave, health plans, and retirement contributions that add to your total compensation package.
Benefits at a Glance
Consistent with its fundamental Jesuit values, Seattle University offers a wide range of benefits designed to care for the whole person. Benefits are available to eligible employees working at an FTE of 0.53 or greater. Eligible employees may choose from three medical plans, as well as dental and vision insurance programs. Protect your income with life, short- and long-term disability coverage. Plan for your future with up to a 10% employer contribution toward retirement benefits, comprised of a 5% nonelective employer contribution and an additional dollar-for-dollar match of your voluntary contributions, up to a maximum of 5%.
Eligible employees may also take advantage of 100% paid tuition benefits for themselves and eligible dependents, a subsidized transportation benefit, a wellness program with free access to an on-site fitness facility, and a wide variety of campus events. Enjoy a generous holiday schedule, including a paid December holiday break closure, vacation and paid sick leave, and paid community service leave.
Positions designated as hybrid eligible may offer the opportunity for a hybrid work schedule after successful completion of an introductory period of 3–6 months. In these cases, the role typically begins fully on campus to support onboarding and training, with the potential to transition to a hybrid arrangement thereafter.
Positions designated as on-site are not eligible for hybrid work and are expected to remain fully on campus.
All flexible work arrangements are subject to periodic review and may be modified or discontinued at any time at the university’s discretion.
Months Per Year:
This is a 12-month-per-year, Limited-Term Appointment position with an anticipated conclusion date of December 1, 2027.
Work Model:
Hybrid Work Eligible
Seattle University will be one of the most innovative and progressive Jesuit and Catholic universities in the world, educating with excellence at the undergraduate, graduate, and professional levels. We embrace an intersectional framework for defining diversity in its broadest sense, including differences in gender, gender identity, race, ethnicity, generational history, culture, socioeconomic class, religion, sexual orientation, national origin, citizenship status, political perspectives, geographic origin and physical ability. Seattle University strives to be a welcome, open and safe campus climate for all who learn, live and work at Seattle University.
Seattle University's Core Competencies
Effective Team Collaboration: Works harmoniously with others towards a common goal, leveraging individual strengths to achieve shared objectives.
Emotionally Intelligent Communication: Engages in a skillful exchange of information, thoughts, and feelings, verbally and non-verbally.
Ethics and Integrity: Demonstrates an unwavering commitment to honesty, professionalism, and alignment with our Jesuit mission in all actions and decisions.
Flexibility and Innovation: Embraces change, approaching problems with curiosity adaptability, and is committed to making a positive impact.
Mindful Inclusion: Fosters mindful inclusion by consciously creating a workplace that celebrates differences, embraces cultural humility, and empowers uniqueness.
Outcomes-Driven Orientation: Sets clear objectives, pursues excellence, and delivers measurable outcomes while upholding Jesuit Catholic values.
Job Description Summary
Under the direction of the Associate Director of Graduate Admissions, the Graduate Records Evaluator plays a key role in the processing of all admissions applications and records management. The Evaluator carefully reviews and prepares application files for review, evaluates transcripts for all applications, and oversees each application from creation to decision. The Evaluator assists with evaluating transferable credit, calculates cumulative and major GPAs when necessary, and confirms that prerequisite courses are fulfilled and/or in progress. As a key member of the Admissions Operations team, the Evaluator also maintains data quality for prospective students at all stages and provides support for general operations tasks throughout the year. The Evaluator also provides ongoing technical support and training in support of university enrollment goals.
About Seattle University and Graduate Studies
Seattle University is a Jesuit Catholic university in the heart of Seattle, committed to educating the whole person, to professional formation, and to empowering leaders for a just and humane world. Graduate education is central to that mission, and graduate students bring rich professional and life experience to our community.
Seattle University is currently home to over 40 graduate degree and certificate programs, serving approximately 3000 students annually. Graduate Studies, within the Office of the Provost, works alongside the university's colleges and schools to recruit, admit, and retain qualified graduate students. The Graduate Records Evaluator plays a key role in that work by preparing complete, accurate application files and keeping applicant records clean from application through decision.
Position Description:
- Compile digital documentation and perform application processing in the customer relationship management (CRM) system so academic departments can review and evaluate applicants for admission.
- Develop a strong working knowledge of the application requirements for all graduate programs and certificates to help prospective students and departments navigate the application and review process.
- Serve as a primary resource for international documentation requirements.
- Share maintenance of Graduate Service Agreements to help manage processes with departments.
- Generate reports and audit the integrity of application data.
- Monitor each application through its integration with the enterprise student records system and through the admission decision.
- Release admission decisions during each application cycle.
- Assist in maintaining data quality (applicant and record cleanliness) by working closely with others on the Admissions and Operations teams. Tasks may include editing small parts of multiple records, general audits, scanning and assigning documents, and exporting data for mass corrections.
- In partnership with the admissions counselors and designated academic liaisons, respond to inquiries from prospective students, provide information on university policies, and contribute to the overall effort of meeting the university's annual enrollment goals.
Required Qualifications
- Bachelor's degree.
- Demonstrated commitment to diversity and to the university's mission, vision, and values.
- One or more years of experience in customer service and detailed data entry, preferably in an educational environment in the areas of credential evaluation or academic advising, or an equivalent combination of education and experience.
- Demonstrated attention to detail and whole-systems thinking.
- Ability to work both independently and collaboratively in a team environment.
Preferred Qualifications
- A resilient and innovative problem solver with excellent organizational abilities, acute attention to detail, and strong interpersonal skills that enable them to develop positive relationships with key campus partners and provide personalized attention to prospective students throughout the admissions process.
- Ability to exercise professional judgment to make informed decisions based on experience, reason, and policy while considering issues of equity, fairness, and historical precedent.
- Adept at managing and prioritizing multiple tasks.
- CRM experience, preferably with Slate and Workday.
Compensation at a Glance
$22.56 per hour - $26.50 per hour
Application Instructions
Please attach a cover letter with your resume when applying. Job postings are open until filled, unless otherwise specified.
Seattle University has provided a compensation range that represents its good faith estimate of what the University may pay for the position at the time of posting. The salary offered to the selected candidate will be determined based on factors such as the qualifications of the selected candidate, departmental budget availability, internal salary equity considerations, and available market information, and not based on a candidate’s gender or any other protected status.
Your total compensation goes beyond the number on your paycheck. Seattle University provides generous leave, health plans, and retirement contributions that add to your total compensation package.
Benefits at a Glance
Consistent with its fundamental Jesuit values, Seattle University offers a wide range of benefits designed to care for the whole person. Benefits are available to eligible employees working at an FTE of 0.53 or greater. Eligible employees may choose from three medical plans, as well as dental and vision insurance programs. Protect your income with life, short- and long-term disability coverage. Plan for your future with up to a 10% employer contribution toward retirement benefits, comprised of a 5% nonelective employer contribution and an additional dollar-for-dollar match of your voluntary contributions, up to a maximum of 5%.
Eligible employees may also take advantage of 100% paid tuition benefits for themselves and eligible dependents, a subsidized transportation benefit, a wellness program with free access to an on-site fitness facility, and a wide variety of campus events. Enjoy a generous holiday schedule, including a paid December holiday break closure, vacation and paid sick leave, and paid community service leave.
Positions designated as hybrid eligible may offer the opportunity for a hybrid work schedule after successful completion of an introductory period of 3–6 months. In these cases, the role typically begins fully on campus to support onboarding and training, with the potential to transition to a hybrid arrangement thereafter.
Positions designated as on-site are not eligible for hybrid work and are expected to remain fully on campus.
All flexible work arrangements are subject to periodic review and may be modified or discontinued at any time at the university’s discretion.
See all 38+ OPT Records Clerk Jobs
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Get Access To All JobsTips for Finding OPT Sponsorship in Records Clerk
Target OPT-friendly employers in records-heavy industries
Government agencies, hospitals, law firms, and large corporations maintain extensive records departments and have established processes for hiring OPT workers. These employers are more likely to understand work authorization timelines and have HR teams familiar with F-1 status.
Clarify your OPT authorization timeline upfront
Records Clerk roles often involve onboarding with background checks that take two to four weeks. Communicate your OPT start date and EAD card status early so hiring managers can align their process with your authorization window and avoid gaps.
Highlight relevant coursework and document management experience
Employers hiring Records Clerks want candidates who understand filing systems, data entry, and document retention policies. Academic projects involving research databases, archival work, or information systems coursework translate directly and strengthen your application considerably.
Confirm the role qualifies under your degree field
OPT requires employment directly related to your major. Records Clerk roles can qualify for students in information science, public administration, healthcare administration, or business, but you should verify the connection to your specific degree before accepting an offer.
Ask about H-1B sponsorship early if you need long-term authorization
Records Clerk positions in government or large healthcare systems sometimes lead to long-term roles. If you will need H-1B visa sponsorship after OPT, raise the question during the offer stage so both sides understand expectations before you commit.
Use your 60-day grace period strategically if between jobs
If your previous OPT employment ended, you have 60 days to secure a new qualifying role. Prioritize records and information management openings that match your degree field during this window and track your application activity carefully for DSO reporting.
Records Clerk OPT: Frequently Asked Questions
Can F-1 OPT students work as Records Clerks?
Yes, F-1 OPT students can work as Records Clerks as long as the role is directly related to their degree field. Students in information science, library science, public administration, healthcare administration, or business administration are the most natural fits. You will need a valid EAD card before your start date, and your employer does not need to sponsor a visa for OPT employment.
Does a Records Clerk job qualify as OPT-related employment?
It depends on your major. Records Clerk roles typically qualify for students whose degrees relate to information management, healthcare administration, public administration, or business. A student with a library science or data management degree has a clear connection. If your degree is in an unrelated field, speak with your DSO before accepting an offer to confirm the role meets USCIS requirements for OPT employment.
How do I find Records Clerk jobs that accept OPT students?
Migrate Mate lists Records Clerk openings from employers who are open to hiring OPT and visa-sponsored candidates, so you are not filtering through hundreds of postings from employers who will not consider F-1 students. Search by role and filter by OPT-friendly employers to find positions aligned with your authorization status and degree field.
Will Records Clerk employers sponsor an H-1B after my OPT ends?
H-1B sponsorship for Records Clerk roles is less common than in technical fields, but it does occur at large healthcare systems, government contractors, and law firms with established immigration programs. If long-term U.S. work authorization matters to you, research the employer's H-1B history before applying and raise the topic directly during the offer negotiation stage, not at the end of an interview.
What should I do if my OPT authorization is pending when I receive a job offer?
Notify the employer immediately if your EAD card has not yet arrived. Most employers who are familiar with OPT can delay a start date by two to four weeks to accommodate USCIS processing. Provide your EAD receipt notice as evidence your application is in progress. Avoid accepting a start date you cannot legally meet, as working without a valid EAD violates your F-1 status.