OPT Business Office Manager Jobs
Business Office Manager jobs are open to F-1 OPT students with degrees in business administration, healthcare administration, or management. Most roles qualify as specialty occupations for OPT and STEM OPT extension purposes. Employers in healthcare, education, and corporate settings regularly hire and sponsor international candidates in this role.
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Get Access To All JobsJOB PURPOSE:
Assists Administrator in ensuring that all functional areas required to operate the facility are covered at all times. The primary duty consists of managing and overseeing the accounting, general bookkeeping and personnel record management of the facility.
KEY RESPONSIBILITIES:
-
Answers phones and greets guests with courtesy and professionalism; accepting appropriate information or messages. As necessary, will provide backup receptionist duties to ensure the front desk is properly covered during business hours.
-
Accepts initial inquiry information and provide marketing tours and arrange marketing meals, as appropriate.
-
Participates in the recruiting, interviewing, evaluation and supervision of receptionist staff and provides general direction to these employees to ensure staff hours, quality services, and customer service is met at all times.
-
Processes all new hire pre-employment documentation, ensuring all background and pre-employment checks are completed satisfactorily per policy.
-
Assists Administrator and department leaders with tracking partner performance evaluations.
-
Receives and distributes mail to appropriate personnel and residents within 24 hours of receipt.
-
Ensures proper business office documents and postings are regularly updated and monitored for the staff bulletin boards, resident bulletin boards and other related communication areas.
-
Assists Administrator and/or Life Enrichment Coordinator with seasonal decorating and events.
-
Maintains office calendar of move-in/move-outs, staff vacations, events, etc. for reference.
-
Accepts and receives monthly rental and other payments. Maintain records of all payments received on applicable tenant account cards.
-
Enters deposits on a daily basis into the A/R system, process deposits via scanner or take to the bank and file records.
-
Updates the A/R system on a daily basis with census changes; move-ins, move-outs, transfers and level of care changes. Maintain a good and open communication with the Marketing Director for smooth transmittance of information.
-
Generates monthly resident billings; review for accuracy.
-
Monitors and collects past due rents in a timely manner to include working with Medicaid case managers, residents, family members and/or responsible parties. Follow Frontier Management collection policy.
-
Maintains resident, employee and other business files.
-
Manages time clock records; enter time off data; review missed punches; conduct error review 2 times per week; communicate clock-in policies with employees and inform department heads of any employee policy misuse/abuse.
-
Reviews payroll data and coordinates with Staff Accountant for final submission.
-
Prepares time cards for facility staff and calculate regular and overtime hours worked for each pay period.
-
Enters new employee information, wage changes, address changes, and employee termination information into the intranet website in a timely manner.
-
Codes Accounts Payable invoices, submits to the Executive Director for review, make a copy to keep in the business office and send original invoices to the Home Office weekly.
-
Communicates with Staff Accounting as often as necessary to ensure A/P, A/R, and payroll processes are operating smoothly and to resolve any issues in a timely manner.
-
Follows up with vendors for missing invoices as necessary.
MINIMUM EDUCATION REQUIRED:
Associate of Arts degree or diploma from a technical school, with courses in related subjects
MINIMUM EXPERIENCE REQUIRED:
Minimum of six (6) months experience in a payroll, insurance and/or clerical position
ADDITIONAL QUALIFICATIONS:
Two (2) years’ experience in payroll, insurance and/or clerical position. Type at least 50 words per minute.
Family Makes Us Stronger. Our family, your family, one family. Committed to loving, giving, and caring. United in making a difference.
We are eager to connect with you! Apply Now to get started at PruittHealth!
As an Equal Employment Opportunity employer, all qualified applicants will receive consideration without regard to race, color, religion, sex, national origin, disability, or veteran status.
For Florida Job Postings Only:
For more information regarding Florida’s Care Provider Background Screening Clearinghouse Education and Awareness, please visit https://info.flclearinghouse.com
JOB PURPOSE:
Assists Administrator in ensuring that all functional areas required to operate the facility are covered at all times. The primary duty consists of managing and overseeing the accounting, general bookkeeping and personnel record management of the facility.
KEY RESPONSIBILITIES:
-
Answers phones and greets guests with courtesy and professionalism; accepting appropriate information or messages. As necessary, will provide backup receptionist duties to ensure the front desk is properly covered during business hours.
-
Accepts initial inquiry information and provide marketing tours and arrange marketing meals, as appropriate.
-
Participates in the recruiting, interviewing, evaluation and supervision of receptionist staff and provides general direction to these employees to ensure staff hours, quality services, and customer service is met at all times.
-
Processes all new hire pre-employment documentation, ensuring all background and pre-employment checks are completed satisfactorily per policy.
-
Assists Administrator and department leaders with tracking partner performance evaluations.
-
Receives and distributes mail to appropriate personnel and residents within 24 hours of receipt.
-
Ensures proper business office documents and postings are regularly updated and monitored for the staff bulletin boards, resident bulletin boards and other related communication areas.
-
Assists Administrator and/or Life Enrichment Coordinator with seasonal decorating and events.
-
Maintains office calendar of move-in/move-outs, staff vacations, events, etc. for reference.
-
Accepts and receives monthly rental and other payments. Maintain records of all payments received on applicable tenant account cards.
-
Enters deposits on a daily basis into the A/R system, process deposits via scanner or take to the bank and file records.
-
Updates the A/R system on a daily basis with census changes; move-ins, move-outs, transfers and level of care changes. Maintain a good and open communication with the Marketing Director for smooth transmittance of information.
-
Generates monthly resident billings; review for accuracy.
-
Monitors and collects past due rents in a timely manner to include working with Medicaid case managers, residents, family members and/or responsible parties. Follow Frontier Management collection policy.
-
Maintains resident, employee and other business files.
-
Manages time clock records; enter time off data; review missed punches; conduct error review 2 times per week; communicate clock-in policies with employees and inform department heads of any employee policy misuse/abuse.
-
Reviews payroll data and coordinates with Staff Accountant for final submission.
-
Prepares time cards for facility staff and calculate regular and overtime hours worked for each pay period.
-
Enters new employee information, wage changes, address changes, and employee termination information into the intranet website in a timely manner.
-
Codes Accounts Payable invoices, submits to the Executive Director for review, make a copy to keep in the business office and send original invoices to the Home Office weekly.
-
Communicates with Staff Accounting as often as necessary to ensure A/P, A/R, and payroll processes are operating smoothly and to resolve any issues in a timely manner.
-
Follows up with vendors for missing invoices as necessary.
MINIMUM EDUCATION REQUIRED:
Associate of Arts degree or diploma from a technical school, with courses in related subjects
MINIMUM EXPERIENCE REQUIRED:
Minimum of six (6) months experience in a payroll, insurance and/or clerical position
ADDITIONAL QUALIFICATIONS:
Two (2) years’ experience in payroll, insurance and/or clerical position. Type at least 50 words per minute.
Family Makes Us Stronger. Our family, your family, one family. Committed to loving, giving, and caring. United in making a difference.
We are eager to connect with you! Apply Now to get started at PruittHealth!
As an Equal Employment Opportunity employer, all qualified applicants will receive consideration without regard to race, color, religion, sex, national origin, disability, or veteran status.
For Florida Job Postings Only:
For more information regarding Florida’s Care Provider Background Screening Clearinghouse Education and Awareness, please visit https://info.flclearinghouse.com
See all 79+ OPT Business Office Manager Jobs
Sign up for free to unlock all listings, filter by visa type, and get alerts for new OPT Business Office Manager Jobs.
Get Access To All JobsTips for Finding OPT Sponsorship as a Business Office Manager
Target industries with high sponsorship rates
Healthcare networks, university systems, and large corporate offices sponsor Business Office Manager roles far more reliably than small businesses. Focus your search on employers with established HR infrastructure and a track record of hiring international employees.
Emphasize your degree alignment clearly
Consular officers and USCIS look for a clear connection between your degree field and the role. A business administration or healthcare management degree maps directly to this title. Make that connection explicit in your resume and cover letter.
Document your specialized skills thoroughly
Business Office Managers oversee billing, compliance, staff coordination, and budgeting. Documenting specific systems you've managed, such as EHR platforms or ERP software, strengthens the specialty occupation case if your employer later files an H-1B petition.
Understand your OPT authorization end date precisely
Your EAD card governs when you can legally work. Track your OPT end date and any grace period carefully. Gaps in employment can affect your status, so coordinate your start date with your DSO and keep your SEVIS record current throughout.
Use Migrate Mate to find sponsorship-open employers
Not every Business Office Manager posting is open to OPT candidates. Searching through Migrate Mate filters jobs by visa sponsorship willingness, saving you time and avoiding applications to employers who won't support your work authorization situation.
Business Office Manager OPT: Frequently Asked Questions
Does a Business Office Manager role qualify as a specialty occupation for OPT?
Yes, in most cases. A Business Office Manager position typically requires a bachelor's degree in business administration, healthcare administration, or a related field, which meets the specialty occupation standard USCIS uses for H-1B classification. However, the role must be defined clearly in your job description. Vague titles without degree requirements attached can create problems during OPT authorization reviews or later H-1B filings.
Can F-1 OPT students work as Business Office Managers in healthcare settings?
Yes. Healthcare organizations, including hospital networks, outpatient clinics, and long-term care facilities, regularly hire Business Office Managers on OPT. These employers often have legal and HR teams experienced with work authorization. Healthcare administration roles map well to degrees in health services management or business, which supports both OPT approval and eventual H-1B sponsorship. Browse open roles on Migrate Mate to find healthcare employers actively hiring OPT candidates.
Does a Business Office Manager job qualify for a STEM OPT extension?
Only if your degree is on the DHS STEM Designated Degree Program List. Business administration degrees generally do not qualify, but degrees in management information systems, health informatics, or operations research often do. If your degree qualifies and the employer is E-Verify enrolled, you can apply for a 24-month STEM OPT extension, giving you up to 36 months of post-graduation work authorization total.
What should I look for in a Business Office Manager job posting to confirm sponsorship is possible?
Look for postings that explicitly mention visa sponsorship or state the employer is an E-Verify participant. Also check whether the role requires a specific bachelor's degree, which signals the employer understands the specialty occupation standard. Avoid postings that list the degree as preferred rather than required, since that framing can complicate H-1B filings later. Roles at larger organizations with dedicated HR teams tend to have clearer sponsorship pathways.
How much time do I have on OPT to find a Business Office Manager position before losing my status?
Your OPT period begins on the start date printed on your EAD card and runs for 12 months. F-1 regulations allow up to 90 days of unemployment during standard OPT. Once your OPT ends, you have a 60-day grace period to depart, transfer, or change status. Finding a role before the 90-day unemployment threshold is critical. The earlier you begin your job search, the more time you have to evaluate employers and negotiate sponsorship terms.