OPT Project Administrator Jobs
Project Administrator roles involve coordinating timelines, managing documentation, and supporting cross-functional teams, making them a strong fit for OPT students with degrees in business, project management, or engineering. Most positions qualify as specialty occupations, which supports H-1B visa sponsorship down the line. Standard OPT gives you 12 months; STEM OPT can extend that to 36.
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Clayco is a full-service, turnkey real estate development, master planning, architecture, engineering, and construction firm that safely delivers clients across North America the highest quality solutions on time, on budget, and above and beyond expectations. With $8.1 billion in revenue for 2025, Clayco specializes in the "art and science of building," providing fast track, efficient solutions for mission critical, industrial, life sciences, power & energy, aviation, commercial, institutional, residential and sports & entertainment related building projects.
The Role, We Want You For
We are seeking a detail-oriented Document Control Specialist to support large-scale project operations within a fast-paced environment. Beyond traditional document control, this position requires an expansion into Quality Control (QC) Knowledge. This role provides project quality control document coordination throughout the construction and closeout process. This includes but not limited to equipment, testing, certifications, checklist etc. Coordinate with the project management team and subcontractors to determine document flow and responsibility to maintain Clayco procedural standards while customizing and improving on these standards as required by each project. Point Person for logging and tracking documents and distributing to the Project Team Members and maintaining the electronic filing system. This person helps to troubleshoot issues with the project control software (PCS) that may arise with project team and subcontractors. Candidate understands the construction process and will keep with the policies and standards of Clayco as the project progresses.
The Specifics of the Role
- Maintain electronic project files and folder structures across multiple platforms.
- Transfer data (issues, checklists, test reports, etc) between the owner’s software platform and Clayco’s software platform as needed by the project.
- Receive all test reports for all scopes and assist in review for issues or deficiencies. Notify the project team of any issues or deficiencies identified in the field. Notify the testing company if there are any grammatical errors in the reports to correct.
- File all test reports in the correct locations by scope and or area as needed by the project to ensure folder structures are maintained.
- Assist in ensuring checklists, issues, and test reports are referenced to the applicable assets by either definable feature of work or equipment to facilitate quality turnover packages and handoff to commissioning.
- Manage and adjust workflows for standardized processes with the direction of the project team.
- Entering new companies and individuals in the project controls software and maintains roles and permissions in the software.
- Assist in format and content of project specific reports as requested. Maintain and distribute reports summarizing quality metrics, including open vs closed issues, issues by subcontractor, checklists completed by subcontractor, etc. as the project needs.
- Maintain company standards and procedures for the Project and follow up with the team to ensure they are being followed.
- Assist in data searches of previous project, lessons learned, quality alerts, and best practices.
Requirements
- Experience in the construction industry is a plus
- Two-year degree in business administration or related associates degree is preferred.
- Years’ experience considered in lieu of degree
- Excellent computer skills, including document management system, Word, Excel, and Outlook, and willingness to regularly update skills
- Excellent communication skills, both oral and written.
- Excellent listening skills with attention to detail.
- Excellent and efficient quality of work.
- Able to be flexible with work hours
Some Things You Should Know
- This is a safety-sensitive role, subject to background checks and mandatory drug testing.
- Travel is required, as projects and clients are nationwide.
- We take a collaborative design-build approach that sets us apart.
- Our projects are creative, complex, high-profile, and award-winning.
- The pace is fast!
Why Clayco?
- 2025 Best Places to Work – St. Louis Business Journal, Los Angeles Business Journal, and Phoenix Business Journal.
- 2025 ENR Top 400 – Top Data Center Contractor (Top 3).
- 2025 ENR Top 100 Design-Build Firms – Design-Build Contractor (Top 5).
- 2025 ENR Top 100 Green Contractors – Green Contractor (Top 3).
Benefits
- Discretionary Annual Bonus: Subject to company and individual performance.
- Comprehensive Benefits Package Including: Medical, dental and vision plans, 401k, generous PTO and paid company holidays, employee assistance program, flexible spending accounts, life insurance, disability coverage, learning & development programs and more!
Compensation
- The salary range considers multiple factors, including education, qualifications, skills, experience, certifications, internal equity, and location. Compensation decisions are made on a case-by-case basis.
About us
Clayco is a full-service, turnkey real estate development, master planning, architecture, engineering, and construction firm that safely delivers clients across North America the highest quality solutions on time, on budget, and above and beyond expectations. With $8.1 billion in revenue for 2025, Clayco specializes in the "art and science of building," providing fast track, efficient solutions for mission critical, industrial, life sciences, power & energy, aviation, commercial, institutional, residential and sports & entertainment related building projects.
The Role, We Want You For
We are seeking a detail-oriented Document Control Specialist to support large-scale project operations within a fast-paced environment. Beyond traditional document control, this position requires an expansion into Quality Control (QC) Knowledge. This role provides project quality control document coordination throughout the construction and closeout process. This includes but not limited to equipment, testing, certifications, checklist etc. Coordinate with the project management team and subcontractors to determine document flow and responsibility to maintain Clayco procedural standards while customizing and improving on these standards as required by each project. Point Person for logging and tracking documents and distributing to the Project Team Members and maintaining the electronic filing system. This person helps to troubleshoot issues with the project control software (PCS) that may arise with project team and subcontractors. Candidate understands the construction process and will keep with the policies and standards of Clayco as the project progresses.
The Specifics of the Role
- Maintain electronic project files and folder structures across multiple platforms.
- Transfer data (issues, checklists, test reports, etc) between the owner’s software platform and Clayco’s software platform as needed by the project.
- Receive all test reports for all scopes and assist in review for issues or deficiencies. Notify the project team of any issues or deficiencies identified in the field. Notify the testing company if there are any grammatical errors in the reports to correct.
- File all test reports in the correct locations by scope and or area as needed by the project to ensure folder structures are maintained.
- Assist in ensuring checklists, issues, and test reports are referenced to the applicable assets by either definable feature of work or equipment to facilitate quality turnover packages and handoff to commissioning.
- Manage and adjust workflows for standardized processes with the direction of the project team.
- Entering new companies and individuals in the project controls software and maintains roles and permissions in the software.
- Assist in format and content of project specific reports as requested. Maintain and distribute reports summarizing quality metrics, including open vs closed issues, issues by subcontractor, checklists completed by subcontractor, etc. as the project needs.
- Maintain company standards and procedures for the Project and follow up with the team to ensure they are being followed.
- Assist in data searches of previous project, lessons learned, quality alerts, and best practices.
Requirements
- Experience in the construction industry is a plus
- Two-year degree in business administration or related associates degree is preferred.
- Years’ experience considered in lieu of degree
- Excellent computer skills, including document management system, Word, Excel, and Outlook, and willingness to regularly update skills
- Excellent communication skills, both oral and written.
- Excellent listening skills with attention to detail.
- Excellent and efficient quality of work.
- Able to be flexible with work hours
Some Things You Should Know
- This is a safety-sensitive role, subject to background checks and mandatory drug testing.
- Travel is required, as projects and clients are nationwide.
- We take a collaborative design-build approach that sets us apart.
- Our projects are creative, complex, high-profile, and award-winning.
- The pace is fast!
Why Clayco?
- 2025 Best Places to Work – St. Louis Business Journal, Los Angeles Business Journal, and Phoenix Business Journal.
- 2025 ENR Top 400 – Top Data Center Contractor (Top 3).
- 2025 ENR Top 100 Design-Build Firms – Design-Build Contractor (Top 5).
- 2025 ENR Top 100 Green Contractors – Green Contractor (Top 3).
Benefits
- Discretionary Annual Bonus: Subject to company and individual performance.
- Comprehensive Benefits Package Including: Medical, dental and vision plans, 401k, generous PTO and paid company holidays, employee assistance program, flexible spending accounts, life insurance, disability coverage, learning & development programs and more!
Compensation
- The salary range considers multiple factors, including education, qualifications, skills, experience, certifications, internal equity, and location. Compensation decisions are made on a case-by-case basis.
See all 367+ OPT Project Administrator Jobs
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Get Access To All JobsTips for Finding OPT Sponsorship as a Project Administrator
Target employers with active project portfolios
Companies running large infrastructure, IT, or construction projects hire Project Administrators regularly and are more likely to have established visa sponsorship processes. Look for employers with ongoing multi-year contracts rather than short-term engagements.
Clarify your OPT authorization upfront
When applying, note that you have current work authorization through OPT. Employers often confuse OPT with needing immediate H-1B visa sponsorship. Clarifying this removes a common early objection and keeps your application moving through the process.
Emphasize your degree connection to the role
Project Administrator roles qualify as specialty occupations when tied to a relevant degree field. In your application materials, explicitly connect your business, engineering, or management degree to the responsibilities listed in the job description.
Prioritize STEM-designated degree holders
If your degree qualifies for STEM OPT extension, highlight that in your applications. Employers sponsoring H-1B visas prefer candidates with a 36-month authorization window, as it gives them more time to file before the next lottery cycle.
Get PMP or CAPM certified before applying
Certifications like CAPM signal formal project management training and help justify the specialty occupation classification. They also differentiate you from candidates without credentials, which matters when employers are weighing the administrative effort of OPT paperwork.
Ask about H-1B sponsorship during the offer stage
Raise sponsorship intentions after receiving an offer, not during early interviews. At that point, the employer is already committed. Ask specifically whether they have sponsored H-1B workers before and whether they work with an immigration attorney.
Project Administrator OPT: Frequently Asked Questions
Can I work as a Project Administrator on OPT?
Yes, Project Administrator roles are a strong match for OPT work authorization, provided the job relates to your degree field. A business, engineering, or management degree generally supports this connection. Your DSO can confirm the role qualifies before you accept an offer, which is worth doing to protect your OPT status.
Do Project Administrator jobs typically lead to H-1B sponsorship?
Many do, particularly at larger companies running multi-year projects in construction, IT, or consulting. Project Administrator roles can qualify as H-1B specialty occupations when the employer requires a specific degree for the position. Your best approach is to target employers who have sponsored H-1B workers in the past, which you can verify through public records.
How do I find Project Administrator jobs that sponsor OPT students?
Migrate Mate is built specifically for F-1 OPT students and filters for employers open to sponsoring international candidates. Searching there gives you a curated list of Project Administrator roles where sponsorship is already part of the conversation, rather than an objection you have to overcome mid-process.
Does my degree need to match Project Administrator work exactly?
Not exactly, but there needs to be a clear connection. Degrees in business administration, industrial engineering, information systems, or construction management align naturally. If your degree is in a less obvious field, focus on coursework or concentrations that map to project coordination, scheduling, or operations. Your DSO can help you document the connection for your records.
What happens to my OPT status if my Project Administrator contract ends early?
If your employment ends before your OPT authorization expires, you enter a 60-day grace period during which you must find new qualifying employment or leave the country. Project Administrator roles on fixed-term contracts carry this risk, so it is worth asking about contract length and renewal likelihood before accepting a position.