OPT Project Administrator Jobs
Project Administrator roles involve coordinating timelines, managing documentation, and supporting cross-functional teams, making them a strong fit for OPT students with degrees in business, project management, or engineering. Most positions qualify as specialty occupations, which supports H-1B visa sponsorship down the line. Standard OPT gives you 12 months; STEM OPT can extend that to 36.
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Get Access To All JobsGeorge J. Igel & Co., Inc.
Project Administrator (PA)
Reports to: Project Manager
FLSA Status: Exempt
Hours: 8:00 AM to 4:30 PM (One (1) Hour Lunch) unless otherwise dictated by Project Manager; 40-hour work week
Job Location: Columbus, OH 43701; Jobsites as assigned, this position is primarily in person
George J. Igel & Co., Inc. is headquartered in Columbus, OH.
General Overview: The Project Administrator will assist the project team with daily administrative duties as assigned by the Project Manager (PM), Assistant Project Manager (APM), and Project Engineer (PE). This position will work in an office setting at our corporate offices and various jobsite field offices. This person should consistently demonstrate Integrity, Gratitude, Excellence, and Leadership.
Responsibilities:
- Collects, organizes, and maintains project documents in appropriate software
- Collects documents relating to plan changes and communicates changes to the project management team
- Prepares and provides reports and documentation to internal teams
- Orders resources as needed
- Assists with all change management, time and material invoicing, and allowance tracking
- Assists with the submission of Request for Information (RFI), including logging, tracking, and communicating information to internal team members
- Assists with subcontracts, pricing changes to work, and purchase orders as needed
- Supports submittal management
- Collects and routes material certifications, bills of lading, and jobsite tickets as needed
- Itemizes and codes invoices from vendors and subcontractors
- Coordinates with vendors and subcontractors to acquire invoices and obtain quotes
- Develops, tracks, and sends monthly invoices to customers
- Assists with revenue and cost projections
- Provides administrative support to assigned project team
- Coordinates with field staff to ensure documentation matches established processes
- Knows and adheres to all Company policies and procedures
- Other duties as assigned
This list is non-exhaustive. Job responsibilities may vary based on operational needs and the instructions of the employee’s supervisor.
Knowledge, Skills, and Abilities: Knowledge of Microsoft Office Suite, knowledge of grammar, spelling, and punctuation, knowledge of office equipment, skilled at handling multiple documents and files, ability to stand for extending periods of time, ability to walk extended distances, ability to communicate orally and in writing, ability to speak publicly, ability to be highly organized and accurate, ability to read and comprehend information from written materials, ability to work independently and in a team environment, ability to travel to and from the primary workplace daily, as well as to the occasional off-site locations such as job sites.
Qualifications
- Associate degree or higher in a relevant field of study, or at least two (2) years of experience in an administrative assistant or similar office support role required
- Must be able to successfully complete necessary background checks
- Must successfully pass a pre-employment drug screening. (George J. Igel & Co., Inc. is a SUPR Drug-Free Workplace and tests for marijuana)
- Must maintain an MVR (Motor Vehicle Record) that meets the Company eligibility
Comprehensive Employee Benefit Program:
- Medical, Dental, Vision Insurance
- Short and Long Term Disability Policies
- Generous Vacation and Sick Leave Policies
- Paid Holidays
- Birth Recovery and Parental Leave
- Professional Development
- Student Loan Repayment
- 401k Profit Sharing and Match
- Performance Bonus Program
- Wellness Reimbursement
- Employee Assistance Program (EAP) through Health Advocate
- Wellness Program
Equal Opportunity Employer
George J. Igel & Co., Inc.
Project Administrator (PA)
Reports to: Project Manager
FLSA Status: Exempt
Hours: 8:00 AM to 4:30 PM (One (1) Hour Lunch) unless otherwise dictated by Project Manager; 40-hour work week
Job Location: Columbus, OH 43701; Jobsites as assigned, this position is primarily in person
George J. Igel & Co., Inc. is headquartered in Columbus, OH.
General Overview: The Project Administrator will assist the project team with daily administrative duties as assigned by the Project Manager (PM), Assistant Project Manager (APM), and Project Engineer (PE). This position will work in an office setting at our corporate offices and various jobsite field offices. This person should consistently demonstrate Integrity, Gratitude, Excellence, and Leadership.
Responsibilities:
- Collects, organizes, and maintains project documents in appropriate software
- Collects documents relating to plan changes and communicates changes to the project management team
- Prepares and provides reports and documentation to internal teams
- Orders resources as needed
- Assists with all change management, time and material invoicing, and allowance tracking
- Assists with the submission of Request for Information (RFI), including logging, tracking, and communicating information to internal team members
- Assists with subcontracts, pricing changes to work, and purchase orders as needed
- Supports submittal management
- Collects and routes material certifications, bills of lading, and jobsite tickets as needed
- Itemizes and codes invoices from vendors and subcontractors
- Coordinates with vendors and subcontractors to acquire invoices and obtain quotes
- Develops, tracks, and sends monthly invoices to customers
- Assists with revenue and cost projections
- Provides administrative support to assigned project team
- Coordinates with field staff to ensure documentation matches established processes
- Knows and adheres to all Company policies and procedures
- Other duties as assigned
This list is non-exhaustive. Job responsibilities may vary based on operational needs and the instructions of the employee’s supervisor.
Knowledge, Skills, and Abilities: Knowledge of Microsoft Office Suite, knowledge of grammar, spelling, and punctuation, knowledge of office equipment, skilled at handling multiple documents and files, ability to stand for extending periods of time, ability to walk extended distances, ability to communicate orally and in writing, ability to speak publicly, ability to be highly organized and accurate, ability to read and comprehend information from written materials, ability to work independently and in a team environment, ability to travel to and from the primary workplace daily, as well as to the occasional off-site locations such as job sites.
Qualifications
- Associate degree or higher in a relevant field of study, or at least two (2) years of experience in an administrative assistant or similar office support role required
- Must be able to successfully complete necessary background checks
- Must successfully pass a pre-employment drug screening. (George J. Igel & Co., Inc. is a SUPR Drug-Free Workplace and tests for marijuana)
- Must maintain an MVR (Motor Vehicle Record) that meets the Company eligibility
Comprehensive Employee Benefit Program:
- Medical, Dental, Vision Insurance
- Short and Long Term Disability Policies
- Generous Vacation and Sick Leave Policies
- Paid Holidays
- Birth Recovery and Parental Leave
- Professional Development
- Student Loan Repayment
- 401k Profit Sharing and Match
- Performance Bonus Program
- Wellness Reimbursement
- Employee Assistance Program (EAP) through Health Advocate
- Wellness Program
Equal Opportunity Employer
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Get Access To All JobsTips for Finding OPT Sponsorship as a Project Administrator
Target employers with active project portfolios
Companies running large infrastructure, IT, or construction projects hire Project Administrators regularly and are more likely to have established visa sponsorship processes. Look for employers with ongoing multi-year contracts rather than short-term engagements.
Clarify your OPT authorization upfront
When applying, note that you have current work authorization through OPT. Employers often confuse OPT with needing immediate H-1B visa sponsorship. Clarifying this removes a common early objection and keeps your application moving through the process.
Emphasize your degree connection to the role
Project Administrator roles qualify as specialty occupations when tied to a relevant degree field. In your application materials, explicitly connect your business, engineering, or management degree to the responsibilities listed in the job description.
Prioritize STEM-designated degree holders
If your degree qualifies for STEM OPT extension, highlight that in your applications. Employers sponsoring H-1B visas prefer candidates with a 36-month authorization window, as it gives them more time to file before the next lottery cycle.
Get PMP or CAPM certified before applying
Certifications like CAPM signal formal project management training and help justify the specialty occupation classification. They also differentiate you from candidates without credentials, which matters when employers are weighing the administrative effort of OPT paperwork.
Ask about H-1B sponsorship during the offer stage
Raise sponsorship intentions after receiving an offer, not during early interviews. At that point, the employer is already committed. Ask specifically whether they have sponsored H-1B workers before and whether they work with an immigration attorney.
Project Administrator OPT: Frequently Asked Questions
Can I work as a Project Administrator on OPT?
Yes, Project Administrator roles are a strong match for OPT work authorization, provided the job relates to your degree field. A business, engineering, or management degree generally supports this connection. Your DSO can confirm the role qualifies before you accept an offer, which is worth doing to protect your OPT status.
Do Project Administrator jobs typically lead to H-1B sponsorship?
Many do, particularly at larger companies running multi-year projects in construction, IT, or consulting. Project Administrator roles can qualify as H-1B specialty occupations when the employer requires a specific degree for the position. Your best approach is to target employers who have sponsored H-1B workers in the past, which you can verify through public records.
How do I find Project Administrator jobs that sponsor OPT students?
Migrate Mate is built specifically for F-1 OPT students and filters for employers open to sponsoring international candidates. Searching there gives you a curated list of Project Administrator roles where sponsorship is already part of the conversation, rather than an objection you have to overcome mid-process.
Does my degree need to match Project Administrator work exactly?
Not exactly, but there needs to be a clear connection. Degrees in business administration, industrial engineering, information systems, or construction management align naturally. If your degree is in a less obvious field, focus on coursework or concentrations that map to project coordination, scheduling, or operations. Your DSO can help you document the connection for your records.
What happens to my OPT status if my Project Administrator contract ends early?
If your employment ends before your OPT authorization expires, you enter a 60-day grace period during which you must find new qualifying employment or leave the country. Project Administrator roles on fixed-term contracts carry this risk, so it is worth asking about contract length and renewal likelihood before accepting a position.