OPT Business Office Associate Jobs
Business Office Associate jobs are a strong fit for F-1 OPT students with degrees in business administration, finance, or management. These roles typically involve administrative coordination, financial recordkeeping, and office operations, all within STEM-adjacent or general OPT authorization windows. Most employers can onboard OPT holders without sponsorship during your authorized period.
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Get Access To All JobsJOB PURPOSE:
Assists Administrator in ensuring that all functional areas required to operate the facility are covered at all times. The primary duty consists of managing and overseeing the accounting, general bookkeeping and personnel record management of the facility.
KEY RESPONSIBILITIES:
-
Answers phones and greets guests with courtesy and professionalism; accepting appropriate information or messages. As necessary, will provide backup receptionist duties to ensure the front desk is properly covered during business hours.
-
Accepts initial inquiry information and provide marketing tours and arrange marketing meals, as appropriate.
-
Participates in the recruiting, interviewing, evaluation and supervision of receptionist staff and provides general direction to these employees to ensure staff hours, quality services, and customer service is met at all times.
-
Processes all new hire pre-employment documentation, ensuring all background and pre-employment checks are completed satisfactorily per policy.
-
Assists Administrator and department leaders with tracking partner performance evaluations.
-
Receives and distributes mail to appropriate personnel and residents within 24 hours of receipt.
-
Ensures proper business office documents and postings are regularly updated and monitored for the staff bulletin boards, resident bulletin boards and other related communication areas.
-
Assists Administrator and/or Life Enrichment Coordinator with seasonal decorating and events.
-
Maintains office calendar of move-in/move-outs, staff vacations, events, etc. for reference.
-
Accepts and receives monthly rental and other payments. Maintain records of all payments received on applicable tenant account cards.
-
Enters deposits on a daily basis into the A/R system, process deposits via scanner or take to the bank and file records.
-
Updates the A/R system on a daily basis with census changes; move-ins, move-outs, transfers and level of care changes. Maintain a good and open communication with the Marketing Director for smooth transmittance of information.
-
Generates monthly resident billings; review for accuracy.
-
Monitors and collects past due rents in a timely manner to include working with Medicaid case managers, residents, family members and/or responsible parties. Follow Frontier Management collection policy.
-
Maintains resident, employee and other business files.
-
Manages time clock records; enter time off data; review missed punches; conduct error review 2 times per week; communicate clock-in policies with employees and inform department heads of any employee policy misuse/abuse.
-
Reviews payroll data and coordinates with Staff Accountant for final submission.
-
Prepares time cards for facility staff and calculate regular and overtime hours worked for each pay period.
-
Enters new employee information, wage changes, address changes, and employee termination information into the intranet website in a timely manner.
-
Codes Accounts Payable invoices, submits to the Executive Director for review, make a copy to keep in the business office and send original invoices to the Home Office weekly.
-
Communicates with Staff Accounting as often as necessary to ensure A/P, A/R, and payroll processes are operating smoothly and to resolve any issues in a timely manner.
-
Follows up with vendors for missing invoices as necessary.
MINIMUM EDUCATION REQUIRED:
Associate of Arts degree or diploma from a technical school, with courses in related subjects
MINIMUM EXPERIENCE REQUIRED:
Minimum of six (6) months experience in a payroll, insurance and/or clerical position
ADDITIONAL QUALIFICATIONS:
Two (2) years’ experience in payroll, insurance and/or clerical position. Type at least 50 words per minute.
Family Makes Us Stronger. Our family, your family, one family. Committed to loving, giving, and caring. United in making a difference.
We are eager to connect with you! Apply Now to get started at PruittHealth!
As an Equal Employment Opportunity employer, all qualified applicants will receive consideration without regard to race, color, religion, sex, national origin, disability, or veteran status.
For Florida Job Postings Only:
For more information regarding Florida’s Care Provider Background Screening Clearinghouse Education and Awareness, please visit https://info.flclearinghouse.com
JOB PURPOSE:
Assists Administrator in ensuring that all functional areas required to operate the facility are covered at all times. The primary duty consists of managing and overseeing the accounting, general bookkeeping and personnel record management of the facility.
KEY RESPONSIBILITIES:
-
Answers phones and greets guests with courtesy and professionalism; accepting appropriate information or messages. As necessary, will provide backup receptionist duties to ensure the front desk is properly covered during business hours.
-
Accepts initial inquiry information and provide marketing tours and arrange marketing meals, as appropriate.
-
Participates in the recruiting, interviewing, evaluation and supervision of receptionist staff and provides general direction to these employees to ensure staff hours, quality services, and customer service is met at all times.
-
Processes all new hire pre-employment documentation, ensuring all background and pre-employment checks are completed satisfactorily per policy.
-
Assists Administrator and department leaders with tracking partner performance evaluations.
-
Receives and distributes mail to appropriate personnel and residents within 24 hours of receipt.
-
Ensures proper business office documents and postings are regularly updated and monitored for the staff bulletin boards, resident bulletin boards and other related communication areas.
-
Assists Administrator and/or Life Enrichment Coordinator with seasonal decorating and events.
-
Maintains office calendar of move-in/move-outs, staff vacations, events, etc. for reference.
-
Accepts and receives monthly rental and other payments. Maintain records of all payments received on applicable tenant account cards.
-
Enters deposits on a daily basis into the A/R system, process deposits via scanner or take to the bank and file records.
-
Updates the A/R system on a daily basis with census changes; move-ins, move-outs, transfers and level of care changes. Maintain a good and open communication with the Marketing Director for smooth transmittance of information.
-
Generates monthly resident billings; review for accuracy.
-
Monitors and collects past due rents in a timely manner to include working with Medicaid case managers, residents, family members and/or responsible parties. Follow Frontier Management collection policy.
-
Maintains resident, employee and other business files.
-
Manages time clock records; enter time off data; review missed punches; conduct error review 2 times per week; communicate clock-in policies with employees and inform department heads of any employee policy misuse/abuse.
-
Reviews payroll data and coordinates with Staff Accountant for final submission.
-
Prepares time cards for facility staff and calculate regular and overtime hours worked for each pay period.
-
Enters new employee information, wage changes, address changes, and employee termination information into the intranet website in a timely manner.
-
Codes Accounts Payable invoices, submits to the Executive Director for review, make a copy to keep in the business office and send original invoices to the Home Office weekly.
-
Communicates with Staff Accounting as often as necessary to ensure A/P, A/R, and payroll processes are operating smoothly and to resolve any issues in a timely manner.
-
Follows up with vendors for missing invoices as necessary.
MINIMUM EDUCATION REQUIRED:
Associate of Arts degree or diploma from a technical school, with courses in related subjects
MINIMUM EXPERIENCE REQUIRED:
Minimum of six (6) months experience in a payroll, insurance and/or clerical position
ADDITIONAL QUALIFICATIONS:
Two (2) years’ experience in payroll, insurance and/or clerical position. Type at least 50 words per minute.
Family Makes Us Stronger. Our family, your family, one family. Committed to loving, giving, and caring. United in making a difference.
We are eager to connect with you! Apply Now to get started at PruittHealth!
As an Equal Employment Opportunity employer, all qualified applicants will receive consideration without regard to race, color, religion, sex, national origin, disability, or veteran status.
For Florida Job Postings Only:
For more information regarding Florida’s Care Provider Background Screening Clearinghouse Education and Awareness, please visit https://info.flclearinghouse.com
See all 78+ OPT Business Office Associate Jobs
Sign up for free to unlock all listings, filter by visa type, and get alerts for new OPT Business Office Associate Jobs.
Get Access To All JobsTips for Finding OPT Sponsorship as a Business Office Associate
Lead with your OPT authorization dates upfront
Include your OPT start and end dates in your application materials. Business office hiring managers often flag authorization uncertainty early, so making your timeline explicit removes that friction before the first interview.
Highlight administrative software proficiency
Business Office Associate roles consistently require experience with tools like Microsoft Office Suite, QuickBooks, or ERP systems. Listing specific software in your resume signals immediate productivity and reduces perceived onboarding risk for sponsoring employers.
Target mid-size companies with established HR processes
Mid-size organizations with dedicated HR teams are more likely to have handled OPT paperwork before. Smaller offices may be willing but less prepared, which slows the process and adds risk during your authorized window.
Frame your degree as directly relevant to the role
Explicitly connect your coursework to the responsibilities listed in the job description. A business administration degree supporting accounts payable or scheduling functions demonstrates qualification clearly and reduces hesitation around OPT authorization decisions.
Apply before the 90-day unemployment clock starts
OPT students accumulate unauthorized unemployment days that can invalidate status. Apply actively before your current role ends or before graduation to avoid gaps. Starting your search early gives employers time to process paperwork without pressure.
Prepare to explain OPT clearly in early conversations
Many hiring managers at smaller offices have never hired an OPT student. A brief, confident explanation of how OPT works and what the employer needs to do builds trust and prevents rejections based on misinformation rather than actual unwillingness.
Business Office Associate OPT: Frequently Asked Questions
Can I work as a Business Office Associate on F-1 OPT?
Yes, if your degree field relates to the role. Business Office Associate positions typically fall under business administration, management, or finance, which are standard OPT-eligible fields. Your employment must be directly related to your major. If your degree is in a STEM field and the role qualifies, you may also be eligible for a 24-month STEM OPT extension after your initial 12 months.
Do Business Office Associate employers need to file paperwork to hire an OPT student?
The employer's administrative burden is minimal compared to visa sponsorship. They need to report your employment to your Designated School Official so your SEVIS record is updated, and they must be a legitimate U.S. employer with an EIN. Unlike H-1B visa sponsorship, they don't file a petition with USCIS. Most HR departments familiar with hiring international students can handle this quickly.
How do I find Business Office Associate jobs that accept OPT students?
Migrate Mate is built specifically for F-1 OPT and international students seeking U.S. employment. You can browse Business Office Associate listings filtered for employers open to OPT candidates, which saves time compared to applying broadly and hitting authorization walls. Searching on Migrate Mate surfaces roles where sponsorship or OPT acceptance is already factored in.
Does a Business Office Associate role qualify me for a STEM OPT extension?
It depends on your degree, not the job title. If you hold a STEM-designated degree such as information systems, computational finance, or a qualifying management science program, and the role meets the practical training criteria, you may qualify. Business administration degrees without a STEM designation do not qualify for the extension regardless of job function. Confirm your degree's CIP code with your DSO.
What happens if my OPT expires while I'm working as a Business Office Associate?
You must stop working on the expiration date unless you have an approved extension or a change of status in process. If your employer wants to retain you long term, they would need to sponsor an H-1B or another work visa before your OPT expires. Planning this transition at least six months in advance gives both you and the employer enough runway to file before any gap in authorization.