OPT University Registrar Jobs
University Registrar roles sit at the intersection of academic administration and data governance, making them a strong fit for F-1 OPT students with degrees in higher education, public administration, or information systems. Your 12-month OPT window (29 months with a STEM extension) gives you enough runway to demonstrate impact in enrollment systems, degree auditing, and compliance workflows.
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Under the direction of the Access Services Librarian and University Library Director, this staff member will be primarily responsible for Circulation Desk daily processes and activities such as providing customer service to all patrons, providing assistance to in locating library materials, stack maintenance, processing circulation transactions (check-in/check-out of all library materials including study rooms), monitoring circulation email requests, assisting the Access Services Librarian in the supervision of the student assistants, and general collection maintenance. This position may be assigned to work closely with the Collection Management Services staff concerning stack maintenance, shelving of library materials and special projects. This position may oversee the opening and closing of the library.
Essential Functions
To be a productive member of the Library Team, and as an important member of the team, this staff member will perform whatever task or function required to meet the evolving needs of the STU community including students, faculty, and patrons. Team members will be readily available and visible to students, faculty, and patrons. Every effort will be made to answer patron inquiries. If unable to answer an inquiry, the team member will ensure that the customer is assisted by another member of the Library team or staff.
Circulation
- Perform all opening/closing procedures as directed.
- Upon opening the library, ensure that the Circulation Desk as well as the library are ready for daily operation.
- Oversee the check-in/out of library materials of various formats.
- Forward damaged library materials upon check-in to the Collection Management Services department for repair or replacement.
- Oversee the reservation and check-in/out of study rooms/study tables.
- Assist in organizing and directing overdue notices.
- Recommend changes and new policies and procedures that may need updating or changing to library administrators. Implement any changes as directed.
- Assist in keeping Circulation Department manuals up to date. Communicate these policies to library patrons.
- Assist patrons in the use of ILS and the library online public access catalog.
- Assist students with printing/photocopy needs, ensure that printers/copiers are stocked with paper and are functioning properly. Communicate with OIT (Office of Information Technology) to report malfunctions or problems with network access.
- Ensure that all study rooms are available and ready for use.
- Ensure that all office supplies areas (staplers, hole puncher, etc.) are stocked and functional. Inform the Circulation Manager of any supply needs for the department.
- Refer any reference questions to a librarian.
Collection Maintenance
- Shelving, shelf reading and shifting of the library collection as needed. This entails working closely with the staff in the Technical Services department.
- Recommend the replacement or discard of damaged and obsolete library materials to the Collection Management Services Department.
Other duties
- Perform any duties assigned by librarians or library administrators.
- Assist in collecting data related to collection use, circulation desk transactions and building use.
- May be required to represent the Law Library in local library meetings as requested.
- Report to the University Library Director any library building issues that require maintenance.
- Work in other areas and perform other tasks as assigned.
Competencies
- Ability to communicate effectively and courteously.
- Ability to work as a team player and deal cooperatively with others.
- Ability to interpret a variety of instructions in either written, oral or schedule form.
- Ability to understand library system technology in order to assist patrons successfully.
- Ability to acquire a working knowledge of regulations and procedures pertaining to library responsibilities.
- Strong and effective communication skills.
- Strong service orientation.
- Ability to multitask.
- Be flexible with work assignments and work hours as needed.
Supervisory Responsibility
This position does not have supervisory responsibility, it may assist the Circulation Manager in the direction and training of the law library assistants assigned to the Circulation Department.
Work Environment/Physical Demands
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.
While performing the duties of this job, the employee is occasionally required to stand, walk; sit; reach with hands and arms; climb stairs; push library carts full of books; climb on stands to shelf books. The employee must occasionally lift or move library materials and supplies, up to 30 pounds.
Position Type/Expected Hours of Work
This is a full-time position and is generally expected that work hours will be 9am-5pm. However, this position may, on occasion, be asked to arrive earlier or stay later or potentially attend on weekends in response to University/College of Law events and Library needs.
Travel
This position does not require any travel.
Education and Experience
Bachelor’s degree is required. Library experience is preferred.
Other Duties
Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.
Summary
Under the direction of the Access Services Librarian and University Library Director, this staff member will be primarily responsible for Circulation Desk daily processes and activities such as providing customer service to all patrons, providing assistance to in locating library materials, stack maintenance, processing circulation transactions (check-in/check-out of all library materials including study rooms), monitoring circulation email requests, assisting the Access Services Librarian in the supervision of the student assistants, and general collection maintenance. This position may be assigned to work closely with the Collection Management Services staff concerning stack maintenance, shelving of library materials and special projects. This position may oversee the opening and closing of the library.
Essential Functions
To be a productive member of the Library Team, and as an important member of the team, this staff member will perform whatever task or function required to meet the evolving needs of the STU community including students, faculty, and patrons. Team members will be readily available and visible to students, faculty, and patrons. Every effort will be made to answer patron inquiries. If unable to answer an inquiry, the team member will ensure that the customer is assisted by another member of the Library team or staff.
Circulation
- Perform all opening/closing procedures as directed.
- Upon opening the library, ensure that the Circulation Desk as well as the library are ready for daily operation.
- Oversee the check-in/out of library materials of various formats.
- Forward damaged library materials upon check-in to the Collection Management Services department for repair or replacement.
- Oversee the reservation and check-in/out of study rooms/study tables.
- Assist in organizing and directing overdue notices.
- Recommend changes and new policies and procedures that may need updating or changing to library administrators. Implement any changes as directed.
- Assist in keeping Circulation Department manuals up to date. Communicate these policies to library patrons.
- Assist patrons in the use of ILS and the library online public access catalog.
- Assist students with printing/photocopy needs, ensure that printers/copiers are stocked with paper and are functioning properly. Communicate with OIT (Office of Information Technology) to report malfunctions or problems with network access.
- Ensure that all study rooms are available and ready for use.
- Ensure that all office supplies areas (staplers, hole puncher, etc.) are stocked and functional. Inform the Circulation Manager of any supply needs for the department.
- Refer any reference questions to a librarian.
Collection Maintenance
- Shelving, shelf reading and shifting of the library collection as needed. This entails working closely with the staff in the Technical Services department.
- Recommend the replacement or discard of damaged and obsolete library materials to the Collection Management Services Department.
Other duties
- Perform any duties assigned by librarians or library administrators.
- Assist in collecting data related to collection use, circulation desk transactions and building use.
- May be required to represent the Law Library in local library meetings as requested.
- Report to the University Library Director any library building issues that require maintenance.
- Work in other areas and perform other tasks as assigned.
Competencies
- Ability to communicate effectively and courteously.
- Ability to work as a team player and deal cooperatively with others.
- Ability to interpret a variety of instructions in either written, oral or schedule form.
- Ability to understand library system technology in order to assist patrons successfully.
- Ability to acquire a working knowledge of regulations and procedures pertaining to library responsibilities.
- Strong and effective communication skills.
- Strong service orientation.
- Ability to multitask.
- Be flexible with work assignments and work hours as needed.
Supervisory Responsibility
This position does not have supervisory responsibility, it may assist the Circulation Manager in the direction and training of the law library assistants assigned to the Circulation Department.
Work Environment/Physical Demands
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.
While performing the duties of this job, the employee is occasionally required to stand, walk; sit; reach with hands and arms; climb stairs; push library carts full of books; climb on stands to shelf books. The employee must occasionally lift or move library materials and supplies, up to 30 pounds.
Position Type/Expected Hours of Work
This is a full-time position and is generally expected that work hours will be 9am-5pm. However, this position may, on occasion, be asked to arrive earlier or stay later or potentially attend on weekends in response to University/College of Law events and Library needs.
Travel
This position does not require any travel.
Education and Experience
Bachelor’s degree is required. Library experience is preferred.
Other Duties
Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.
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Get Access To All JobsTips for Finding OPT Sponsorship in University Registrar
Target universities with established OPT hiring track records
Universities are among the most OPT-friendly employers in the country. Focus on institutions with large international student populations, as their HR and legal teams already understand F-1 work authorization and are far less likely to hesitate over sponsorship paperwork.
Frame your international student experience as an asset
Registrar offices serve large international student populations. If you've personally navigated SEVIS, I-20s, or OPT applications, highlight that firsthand experience. Employers value staff who understand what their international students are going through from both sides.
Emphasize FERPA compliance knowledge in your application
University Registrar roles require strict adherence to FERPA regulations. Demonstrating familiarity with student records privacy law, even through coursework or research, signals that you can contribute immediately without a lengthy compliance onboarding period.
Apply before your OPT start date to avoid authorization gaps
Start your job search at least three months before your OPT authorization begins. Many registrar positions have lengthy hiring cycles involving faculty committees and HR approvals, and starting early ensures you have an offer before your window opens.
Clarify your STEM OPT eligibility early in conversations
If your degree qualifies for the 24-month STEM extension, mention it when employers raise timeline concerns. Information systems, computer science, and data-adjacent degrees common among registrar candidates frequently qualify, giving employers up to 36 months of total authorization.
Connect with DSOs during your job search
Your university's Designated School Official understands exactly what documentation employers need for OPT hires. They can write letters explaining your work authorization timeline and answer HR questions directly, which removes friction for employers unfamiliar with F-1 requirements.
University Registrar OPT: Frequently Asked Questions
Can I work as a University Registrar on OPT?
Yes. University Registrar roles qualify as practical training directly related to fields like higher education administration, public administration, and information systems, all of which support OPT eligibility. Your OPT authorization must be in a field related to your degree program, so confirm that your specific degree aligns with the role before applying.
Do universities typically sponsor F-1 OPT students for registrar positions?
Universities are among the most OPT-friendly employers in the U.S. because they already employ DSOs who manage F-1 compliance daily. Registrar offices in particular often have international staff and institutional familiarity with work authorization requirements. Larger research universities and those with significant international enrollment tend to be the most experienced and willing. You can browse open University Registrar roles on Migrate Mate to find positions at institutions with active OPT hiring.
Does a University Registrar role qualify for the STEM OPT extension?
It depends on your degree, not the job title. If your underlying degree is in a STEM-designated field such as information systems, computer science, statistics, or data analytics, you may qualify for the 24-month STEM extension even in an administrative role. Degrees in higher education administration or public administration typically do not qualify. Check the official STEM designated degree program list maintained by ICE to confirm your specific major.
What happens if my OPT expires before I secure H-1B sponsorship?
If your OPT expires and you haven't secured another status, you must stop working and depart the U.S. or risk unlawful presence. Universities can sponsor H-1B visa petitions for registrar roles that qualify as specialty occupations requiring at least a bachelor's degree in a specific field. Because H-1B requires cap registration, timing matters. If you're approaching your OPT end date, speak with your employer's HR team and your DSO as early as possible to map out your options.
What should I include in my resume to stand out for University Registrar roles as an OPT student?
Highlight experience with student information systems such as Banner, PeopleSoft, or Ellucian, as these are standard in registrar offices. Include any exposure to degree auditing, enrollment reporting, transfer credit evaluation, or FERPA compliance. Quantify your contributions where possible, such as the number of records managed or processes improved. Demonstrating familiarity with international student enrollment adds particular value since registrar teams regularly coordinate with DSOs on I-20 and SEVIS-related requests.