OPT Office Coordinator Jobs
Office Coordinator roles are a strong fit for F-1 OPT students with degrees in business administration, communications, or management. Most positions qualify as professional employment under OPT rules, and many mid-size to large employers have established processes for sponsoring candidates toward an H-1B visa after OPT ends.
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Get Access To All JobsINTRODUCTION
Mitsubishi Electric Research Laboratories (MERL) is looking for an organized, energetic, and service-minded Lab & Office Coordinator to join our team in Cambridge, MA.
This is a hands-on role where you'll help create a welcoming workplace and support the day-to-day operations that keep MERL running smoothly. You must enjoy working with people, staying organized, and bringing people and details together.
ROLE AND RESPONSIBILITIES
- Coordinate executive visits, meetings, seminars, interviews, and special events.
- Plan intern programs, employee events, weekly socials, volunteer activities, and other culture-building initiatives.
- Manage day-to-day office operations, including purchasing, vendor relationships, catering, and office services.
- Work closely with HR, IT, Facilities, and Property Management to keep the laboratory running smoothly.
- Coordinate the laboratory's shared calendar, meetings, and events.
- Provide administrative and operational support across the organization.
- Support MERL's communications and social media initiatives.
- Bring new ideas, solve problems, and continuously improve how we work.
BASIC QUALIFICATIONS
You're organized, proactive, and enjoy working with people. You take ownership, communicate professionally, and can manage multiple priorities, while working as part of a collaborative team. Two or more years of experience in administration, office coordination, hospitality, or a similar role is preferred. A bachelor's degree is a plus.
PREFERRED QUALIFICATIONS
This role offers broad experience across office operations, events, communications, executive support, and HR. In addition to a collaborative and supportive culture, we offer:
- Generous paid time off, beginning with three weeks of vacation
- Outstanding medical, dental, and vision coverage
- Competitive 401(k) with company contributions
- Generous home office and internet reimbursement programs
- Generous commuting support
- Exceptional tuition assistance
- An onsite, collaborative work environment with occasional remote flexibility when responsibilities allow
If you're looking for a role where every day is different and your work makes a difference, we'd love to hear from you.
INTRODUCTION
Mitsubishi Electric Research Laboratories (MERL) is looking for an organized, energetic, and service-minded Lab & Office Coordinator to join our team in Cambridge, MA.
This is a hands-on role where you'll help create a welcoming workplace and support the day-to-day operations that keep MERL running smoothly. You must enjoy working with people, staying organized, and bringing people and details together.
ROLE AND RESPONSIBILITIES
- Coordinate executive visits, meetings, seminars, interviews, and special events.
- Plan intern programs, employee events, weekly socials, volunteer activities, and other culture-building initiatives.
- Manage day-to-day office operations, including purchasing, vendor relationships, catering, and office services.
- Work closely with HR, IT, Facilities, and Property Management to keep the laboratory running smoothly.
- Coordinate the laboratory's shared calendar, meetings, and events.
- Provide administrative and operational support across the organization.
- Support MERL's communications and social media initiatives.
- Bring new ideas, solve problems, and continuously improve how we work.
BASIC QUALIFICATIONS
You're organized, proactive, and enjoy working with people. You take ownership, communicate professionally, and can manage multiple priorities, while working as part of a collaborative team. Two or more years of experience in administration, office coordination, hospitality, or a similar role is preferred. A bachelor's degree is a plus.
PREFERRED QUALIFICATIONS
This role offers broad experience across office operations, events, communications, executive support, and HR. In addition to a collaborative and supportive culture, we offer:
- Generous paid time off, beginning with three weeks of vacation
- Outstanding medical, dental, and vision coverage
- Competitive 401(k) with company contributions
- Generous home office and internet reimbursement programs
- Generous commuting support
- Exceptional tuition assistance
- An onsite, collaborative work environment with occasional remote flexibility when responsibilities allow
If you're looking for a role where every day is different and your work makes a difference, we'd love to hear from you.
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Get Access To All JobsTips for Finding OPT Sponsorship as an Office Coordinator
Target companies with 500+ employees first
Larger organizations typically have HR teams familiar with OPT and H-1B sponsorship processes. A company sponsoring engineers or analysts is likely willing to sponsor an Office Coordinator if you make a strong case for your value.
Frame your degree as directly relevant
Clearly connect your business, communications, or management degree to the Office Coordinator role in your resume. OPT requires your job to be directly related to your field of study, so this connection must be obvious to employers.
Ask about sponsorship after receiving an offer
Raise the H-1B sponsorship question after you have an offer, not during the first interview. By that point, the employer is invested in you and far more likely to explore their options seriously rather than screen you out early.
Highlight systems and tools experience
Proficiency in Google Workspace, Microsoft Office Suite, or project management platforms like Asana strengthens your application significantly. Office Coordinator candidates who can demonstrate operational efficiency are easier for employers to justify sponsoring long-term.
Use your STEM extension if your degree qualifies
If your degree falls under an approved STEM category, such as business analytics or information systems, you may qualify for a 24-month OPT extension. This gives employers three years of work authorization, making sponsorship a much easier conversation.
Office Coordinator OPT: Frequently Asked Questions
Does an Office Coordinator job qualify for OPT work authorization?
Yes, as long as the role is directly related to your field of study. If you hold a degree in business administration, communications, operations management, or a related field, an Office Coordinator position typically satisfies the OPT employment requirement. You should be prepared to document how the role connects to your major if your DSO or employer asks.
Can I work as an Office Coordinator while on OPT without a job offer in hand?
No. OPT requires you to be employed in a role related to your degree for at least 20 hours per week. You cannot begin your OPT period speculatively. You need a job offer and an authorized start date aligned with your EAD card before you begin working. Use Migrate Mate to browse Office Coordinator roles from employers open to OPT candidates.
Do Office Coordinator employers commonly sponsor H-1B visas?
It varies by employer size and industry. Large corporations, universities, and healthcare systems are more likely to sponsor H-1B visas for Office Coordinators than small businesses. Your strongest approach is to identify employers with a documented history of sponsorship in administrative or operations roles and target your applications accordingly.
What happens to my OPT status if my Office Coordinator contract ends early?
You have a 60-day grace period after your employment ends to find a new qualifying position, transfer to a different visa status, or depart the United States. During this period you cannot work. If you secure another Office Coordinator role within 60 days that is related to your degree, your OPT authorization continues. Document the gap carefully and notify your DSO promptly.
Is an Office Coordinator role considered a specialty occupation for H-1B purposes?
Not automatically. The H-1B specialty occupation standard requires the role to normally require at least a bachelor's degree in a specific field. A generic Office Coordinator title can be challenging to qualify unless the employer documents that the position requires specialized knowledge, such as operations analysis, compliance coordination, or project management tied to a specific degree field.