Office Coordinator Jobs for OPT Students
Office Coordinator roles are a strong fit for F-1 OPT students with degrees in business administration, communications, or management. Most positions qualify as professional employment under OPT rules, and many mid-size to large employers have established processes for sponsoring candidates toward an H-1B after OPT ends.
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Get Access To All JobsINTRODUCTION
The office coordinator position on the Kansas City, MO campus is responsible for visitor access and experience and general office support duties established to keep the office environment functioning comfortably, efficiently, and effectively. In addition, the role will provide administrative and coordinative support for various departments and groups as requested.
ESSENTIAL DUTIES:
- Provide reception services at the front entrance of 1400 E. 9th Street including monitoring front door access, signing in visitors, ensuring proper identification, and obtaining necessary safety and confidentiality waivers/NDA agreements.
- Receive, process, and deliver all incoming US Mail, UPS/FedEx/DHL deliveries, food/catering deliveries etc.
- Organize, monitor, order, and manage the inventory of all standard or special request office supplies and coffee supplies, needed for all office areas on the KC campus.
- Support the design, ordering, and inventory management of company logo-wear and other company-branded items as directed.
- Support employee recognition, gifts, and special occasions which may include certificate creation, greeting card management, and gift card tracking and reporting.
- Support hospitality services including the ordering of meals, setting up, and cleaning up for visitor and employee events on campus or in local venues.
- Provide basic ordering/purchasing for company Amazon, Staples, ULINE, and other supply vendors.
- Assist HR managers and other Administration department leaders by supporting processes including applicant tracking, interview coordination, onboarding, training efforts, and other HR/Employee related programs.
- Other administrative, office support activities including filing, mailing, laminating, and light cleaning of office areas and work surfaces as needed.
MINIMUM QUALIFICATIONS:
- Willingness to happily work in the office five days per week.
- High school diploma or GED.
- Strong degree of dependability, reliability, and consistency.
- Familiarity and competency with Microsoft Office tools especially Word, Excel, and PowerPoint.
- Strong attention to detail and organizational skills.
- Friendly, welcoming disposition and interpersonal style.
PREFERRED QUALIFICATIONS:
- Previous administrative assistant or office support experience.
- Bachelor’s degree.
WORK ENVIRONMENT, PHYSICAL DEMANDS, TRAVEL REQUIREMENTS:
- This is a five day per week in-office position.
- The physical demands represent requirements to perform the essential functions of this position. Reasonable accommodation to perform the essential functions may be available.
- Work is performed in an office environment with common office tools. Required to receive and make telephone calls, send and receive email, text, and instant messages, maintain documents/records, communicate with coworkers and business partners.
- Majority of time is spent performing essential functions around a desk/table arrangement while occasionally moving to other locations for meetings, discussions, or fulfillment of duties.
- Must enter and interpret computer data, read, and file documents with small letters/numbers/symbols on documents and electronic devices.
- Moves boxes and materials weighing less than 25 pounds.
- Lifting or raising small objects and parcels from the ground to a tabletop, occasionally lifting overhead.
- Travel by airplane and/or personal vehicle to and from other office locations is not expected in this role.
INTRODUCTION
The office coordinator position on the Kansas City, MO campus is responsible for visitor access and experience and general office support duties established to keep the office environment functioning comfortably, efficiently, and effectively. In addition, the role will provide administrative and coordinative support for various departments and groups as requested.
ESSENTIAL DUTIES:
- Provide reception services at the front entrance of 1400 E. 9th Street including monitoring front door access, signing in visitors, ensuring proper identification, and obtaining necessary safety and confidentiality waivers/NDA agreements.
- Receive, process, and deliver all incoming US Mail, UPS/FedEx/DHL deliveries, food/catering deliveries etc.
- Organize, monitor, order, and manage the inventory of all standard or special request office supplies and coffee supplies, needed for all office areas on the KC campus.
- Support the design, ordering, and inventory management of company logo-wear and other company-branded items as directed.
- Support employee recognition, gifts, and special occasions which may include certificate creation, greeting card management, and gift card tracking and reporting.
- Support hospitality services including the ordering of meals, setting up, and cleaning up for visitor and employee events on campus or in local venues.
- Provide basic ordering/purchasing for company Amazon, Staples, ULINE, and other supply vendors.
- Assist HR managers and other Administration department leaders by supporting processes including applicant tracking, interview coordination, onboarding, training efforts, and other HR/Employee related programs.
- Other administrative, office support activities including filing, mailing, laminating, and light cleaning of office areas and work surfaces as needed.
MINIMUM QUALIFICATIONS:
- Willingness to happily work in the office five days per week.
- High school diploma or GED.
- Strong degree of dependability, reliability, and consistency.
- Familiarity and competency with Microsoft Office tools especially Word, Excel, and PowerPoint.
- Strong attention to detail and organizational skills.
- Friendly, welcoming disposition and interpersonal style.
PREFERRED QUALIFICATIONS:
- Previous administrative assistant or office support experience.
- Bachelor’s degree.
WORK ENVIRONMENT, PHYSICAL DEMANDS, TRAVEL REQUIREMENTS:
- This is a five day per week in-office position.
- The physical demands represent requirements to perform the essential functions of this position. Reasonable accommodation to perform the essential functions may be available.
- Work is performed in an office environment with common office tools. Required to receive and make telephone calls, send and receive email, text, and instant messages, maintain documents/records, communicate with coworkers and business partners.
- Majority of time is spent performing essential functions around a desk/table arrangement while occasionally moving to other locations for meetings, discussions, or fulfillment of duties.
- Must enter and interpret computer data, read, and file documents with small letters/numbers/symbols on documents and electronic devices.
- Moves boxes and materials weighing less than 25 pounds.
- Lifting or raising small objects and parcels from the ground to a tabletop, occasionally lifting overhead.
- Travel by airplane and/or personal vehicle to and from other office locations is not expected in this role.
How to Get Visa Sponsorship as an Office Coordinator
Frame your degree as directly relevant
Clearly connect your business, communications, or management degree to the Office Coordinator role in your resume. OPT requires your job to be directly related to your field of study, so this connection must be obvious to employers.
Ask about sponsorship after receiving an offer
Raise the H-1B sponsorship question after you have an offer, not during the first interview. By that point, the employer is invested in you and far more likely to explore their options seriously rather than screen you out early.
Highlight systems and tools experience
Proficiency in Google Workspace, Microsoft Office Suite, or project management platforms like Asana strengthens your application significantly. Office Coordinator candidates who can demonstrate operational efficiency are easier for employers to justify sponsoring long-term.
Use your STEM extension if your degree qualifies
If your degree falls under an approved STEM category, such as business analytics or information systems, you may qualify for a 24-month OPT extension. This gives employers three years of work authorization, making sponsorship a much easier conversation.
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Get Access To All JobsFrequently Asked Questions
Does an Office Coordinator job qualify for OPT work authorization?
Yes, as long as the role is directly related to your field of study. If you hold a degree in business administration, communications, operations management, or a related field, an Office Coordinator position typically satisfies the OPT employment requirement. You should be prepared to document how the role connects to your major if your DSO or employer asks.
Can I work as an Office Coordinator while on OPT without a job offer in hand?
No. OPT requires you to be employed in a role related to your degree for at least 20 hours per week. You cannot begin your OPT period speculatively. You need a job offer and an authorized start date aligned with your EAD card before you begin working. Use Migrate Mate to browse Office Coordinator roles from employers open to OPT candidates.
Do Office Coordinator employers commonly sponsor H-1B visas?
It varies by employer size and industry. Large corporations, universities, and healthcare systems are more likely to sponsor H-1B visas for Office Coordinators than small businesses. Your strongest approach is to identify employers with a documented history of sponsorship in administrative or operations roles and target your applications accordingly.
What happens to my OPT status if my Office Coordinator contract ends early?
You have a 60-day grace period after your employment ends to find a new qualifying position, transfer to a different visa status, or depart the United States. During this period you cannot work. If you secure another Office Coordinator role within 60 days that is related to your degree, your OPT authorization continues. Document the gap carefully and notify your DSO promptly.
Is an Office Coordinator role considered a specialty occupation for H-1B purposes?
Not automatically. The H-1B specialty occupation standard requires the role to normally require at least a bachelor's degree in a specific field. A generic Office Coordinator title can be challenging to qualify unless the employer documents that the position requires specialized knowledge, such as operations analysis, compliance coordination, or project management tied to a specific degree field.
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