OPT Office Secretary Jobs
Office Secretary jobs are available to F-1 OPT students with degrees in business administration, office management, or related fields. Your OPT work authorization covers full-time employment in administrative support roles. Most positions require strong organizational skills, proficiency in office software, and clear written communication.
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Get Access To All JobsJob title
Program Coordinator & Executive Secretary
Reports to
Director of the Office for Divine Worship
Location
Office for Divine Worship, Archdiocesan Pastoral Center
FLSA Status
Non-exempt
EEOC Classification
Administrative support workers
The Archdiocese of Philadelphia and its entities is a Roman Catholic religious organization and that all employees are expected to respect and conduct themselves in accordance with the values, teachings, and morals of the Roman Catholic Church.
Job purpose
The Program Coordinator and Secretary for the Office for Divine Worship is a full time position and supervised by the Director of the Office. The Program Coordinator and Secretary assists with the responsibilities and programs of the Office for Divine Worship and provides the management support and for the daily interfacing with the staff of the Office.
Duties and responsibilities
- Coordinates liturgical and music programs of the Office for Divine Worship.
- Including celebrations for Christian Initiation.
- Send letters and appropriate forms for the celebrations of the Sacred Liturgy for the Archbishop and other Archdiocesan Celebrations, including Funerals for Priests and Deacons.
- Prepares the liturgical planning information for the Archbishop and other Archdiocesan Celebrations of the Sacred Liturgy.
- Assists with the preparation of worship aids.
- Assists with the payment of bills and payroll.
- Prepares correspondence and mailings.
- Prepares Monthly Mailing for priests.
- Oversees websites.
- Maintains the master calendar of workshops, events, and meetings etc., for the staff of the Office for Divine Worship.
- Maintains electronic and hard copy files.
- Maintains the copyright procedures for Gift of Finest Wheat and copyright licenses.
- Places and receives all phone calls and general e-mails.
- Sorts and distributes mail.
- Arranges for Conference Room use, parking needs and lunch tickets.
- Maintains technical needs, stationery supplies and general office needs.
- Participates in periodic review with the Director of the Office for Divine Worship.
- Maintains the budget for the Office for Divine Worship.
Qualifications
- BA degree
- Excellent skills in communication, collaboration, organization, planning and technology.
- Ability to establish and maintain effective working relationships
- Active member of the Church and registered in his/her parish.
Working conditions
No special working conditions at this time.
Physical Requirements
While performing the duties of this job, the employee is occasionally required to stand; walk; sit; use hands to finger, handle, or feel objects, tool or controls; reach with hands and arms; climb stairs; talk or hear. The employee must occasionally lift or move office products and supplies, up to 25 lbs.
Direct reports
None at this time.
Job title
Program Coordinator & Executive Secretary
Reports to
Director of the Office for Divine Worship
Location
Office for Divine Worship, Archdiocesan Pastoral Center
FLSA Status
Non-exempt
EEOC Classification
Administrative support workers
The Archdiocese of Philadelphia and its entities is a Roman Catholic religious organization and that all employees are expected to respect and conduct themselves in accordance with the values, teachings, and morals of the Roman Catholic Church.
Job purpose
The Program Coordinator and Secretary for the Office for Divine Worship is a full time position and supervised by the Director of the Office. The Program Coordinator and Secretary assists with the responsibilities and programs of the Office for Divine Worship and provides the management support and for the daily interfacing with the staff of the Office.
Duties and responsibilities
- Coordinates liturgical and music programs of the Office for Divine Worship.
- Including celebrations for Christian Initiation.
- Send letters and appropriate forms for the celebrations of the Sacred Liturgy for the Archbishop and other Archdiocesan Celebrations, including Funerals for Priests and Deacons.
- Prepares the liturgical planning information for the Archbishop and other Archdiocesan Celebrations of the Sacred Liturgy.
- Assists with the preparation of worship aids.
- Assists with the payment of bills and payroll.
- Prepares correspondence and mailings.
- Prepares Monthly Mailing for priests.
- Oversees websites.
- Maintains the master calendar of workshops, events, and meetings etc., for the staff of the Office for Divine Worship.
- Maintains electronic and hard copy files.
- Maintains the copyright procedures for Gift of Finest Wheat and copyright licenses.
- Places and receives all phone calls and general e-mails.
- Sorts and distributes mail.
- Arranges for Conference Room use, parking needs and lunch tickets.
- Maintains technical needs, stationery supplies and general office needs.
- Participates in periodic review with the Director of the Office for Divine Worship.
- Maintains the budget for the Office for Divine Worship.
Qualifications
- BA degree
- Excellent skills in communication, collaboration, organization, planning and technology.
- Ability to establish and maintain effective working relationships
- Active member of the Church and registered in his/her parish.
Working conditions
No special working conditions at this time.
Physical Requirements
While performing the duties of this job, the employee is occasionally required to stand; walk; sit; use hands to finger, handle, or feel objects, tool or controls; reach with hands and arms; climb stairs; talk or hear. The employee must occasionally lift or move office products and supplies, up to 25 lbs.
Direct reports
None at this time.
See all 210+ OPT Office Secretary Jobs
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Get Access To All JobsTips for Finding OPT Sponsorship in Office Secretary
Target employers with established administrative teams
Large corporations, law firms, hospitals, and universities hire office secretaries regularly and are more likely to have HR teams familiar with OPT work authorization. Smaller employers may hesitate due to unfamiliarity with the process.
Emphasize your degree's relevance to the role
OPT authorization ties your work to your field of study. Frame your business administration or management degree as direct preparation for office operations, scheduling, correspondence, and records management to strengthen your application.
Be upfront about your OPT timeline
Tell employers early how long your OPT authorization lasts and whether you have STEM OPT extension eligibility. Employers planning long-term hires need this information to assess whether sponsoring an H-1B visa later is viable.
Highlight software proficiency prominently
Proficiency in Microsoft Office, Google Workspace, and scheduling tools like Outlook or Calendly signals immediate productivity. Employers are more willing to navigate OPT paperwork for candidates who clearly require minimal onboarding.
Prepare a brief explanation of OPT for interviews
Many hiring managers are unfamiliar with F-1 OPT. Have a clear two-sentence explanation ready: what OPT is, that you're already authorized to work, and that no employer petition is required for initial authorization.
Focus your search on organizations with OPT hiring history
Some employers have sponsored international students repeatedly and understand the process. Migrate Mate surfaces office and administrative roles at employers open to OPT candidates, saving time spent on positions that will not move forward.
Office Secretary OPT: Frequently Asked Questions
Does an Office Secretary role qualify for F-1 OPT work authorization?
It depends on your field of study. OPT requires that your job be directly related to your degree. If you studied business administration, office management, communications, or a related field, an Office Secretary role will generally qualify. A liberal arts or unrelated degree may require a closer review of how your coursework connects to administrative support work.
Do employers need to file any paperwork to hire me on OPT as an Office Secretary?
No employer petition or visa sponsorship is required during your initial OPT period. You are already authorized to work, and your employer simply needs to verify your Employment Authorization Document. The main obligation for employers is reporting your employment start date to your DSO within 10 days so your SEVIS record stays current.
Can I work as an Office Secretary on a STEM OPT extension?
Possibly, but STEM OPT is more restrictive. Your role must be directly tied to a STEM-designated degree, and your employer must be enrolled in E-Verify and sign a formal training plan. Most Office Secretary roles are classified under business or administrative fields rather than STEM, so eligibility depends heavily on your specific degree CIP code.
Where can I find Office Secretary jobs that are open to OPT candidates?
Migrate Mate lists administrative and office support roles at employers open to hiring F-1 OPT students. Filtering by OPT eligibility saves time by excluding postings where the employer has no history of or interest in international candidates. Browsing by industry, such as healthcare, legal, or higher education, can also help identify sectors with stronger OPT hiring patterns.
What happens to my OPT authorization if my Office Secretary job ends before my EAD expires?
F-1 OPT students may accumulate up to 90 days of unemployment during the standard OPT period, or 150 days across the total OPT and STEM extension period. If your Office Secretary role ends, that clock starts immediately. Finding new qualifying employment before reaching the limit is essential, as exceeding it results in automatic termination of your F-1 status.