OPT Registrar Jobs
Registrar jobs on OPT typically fall under education administration, a field where many employers already sponsor international staff. Your OPT period gives you 12 months of authorized work, extendable to 36 months with a STEM extension if your degree qualifies. Roles often require strong organizational skills and attention to compliance-heavy processes.
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Get Access To All JobsWhat You'll Do:
- Review, analyze, code, and enter cancer incidence data into the state registry.
- Determine case reportability using cancer registry rules and medical information.
- Check incoming reports for completeness and accuracy; resolve data discrepancies.
- Abstract and code hardcopy submissions and consolidate multiple reports into unified case records.
- Maintain compliance with HIPAA and all privacy requirements.
- Provide technical assistance to reporting facilities to resolve documentation or coding issues.
- Link registry data with Vital Statistics death records to identify missing cases.
- Conduct quality assurance checks to ensure data meets national registry standards (e.g., NAACCR, NPCR, SEER, AJCC).
- Support registry operations, process improvements, training materials, and special projects.
Why Work for the State of Ohio
At the State of Ohio, we take care of the team that cares for Ohioans. We provide a variety of quality, competitive benefits to eligible full-time and part-time employees*. For a list of all the State of Ohio Benefits, visit our Total Rewards website! Our benefits package includes:
- Medical Coverage
- Free Dental, Vision and Basic Life Insurance premiums after completion of eligibility period
- Paid time off, including vacation, personal, sick leave and 11 paid holidays per year
- Childbirth, Adoption, and Foster Care leave
- Education and Development Opportunities (Employee Development Funds, Public Service Loan Forgiveness, and more)
- Public Retirement Systems (such as OPERS, STRS, SERS, and HPRS) & Optional Deferred Compensation (Ohio Deferred Compensation)
*Benefits eligibility is dependent on a number of factors. The Agency Contact listed above will be able to provide specific benefits information for this position.
Qualifications
18 mos. exp. in review, edit, coding & classifying of cancer data; AND 1 course or 3 mos. exp. in operation of word processing equipment or personal computer using basic word processing techniques & data entry.
- Or
-
Completion of associates core program in Health Information Management; AND 1 course or 3 mos. exp. in operation of word processing equipment or personal computer using basic word processing techniques & data entry.
-
Or
- Equivalent of Minimum Class Qualifications For Employment noted above.
Job Skills: Health Administration
Technical Skills: Clerical & Data Entry, Medical Records, Medical Terminology, Public Health
Professional Skills: Attention to Detail, Written Communication
Educational Transcript Requirements:
Official educational transcripts are required for all post-high school educational accomplishments, coursework or degrees claimed on the application. Applicants will be required to submit an official transcript prior to receiving a formal offer of employment. Failure to provide transcripts within five (5) working days of being requested will cause the applicant to be eliminated from further consideration.
Please note that a transcript is considered "official" only if it is an original copy from the educational institution and includes an institutional watermark, ink stamp or embossed stamp. Transcripts printed from the institution's website will not be accepted. ODH reserves the right to assess the academic credibility of an educational entity's award of a putative degree.
Additional Qualifications:
Applications of those who meet the minimum qualifications will be further evaluated against the following criteria:
- Certified Tumor Registrar/Oncology Data Specialist
- Certification as a Registered Health Information Technician or Registered Health Information Administrator
- Associates or advanced degree in Health Information Management or other healthcare related field
- Experience in use of registry-specific technical materials (e.g., North American Association of Central Cancer Registries, American Association for Cancer Research, Facility Oncology Registry Data Standards, American Joint Committee on Cancer Staging Manuals)
- Experience working in a cancer registry
- Experience working with cancer registry computer software (e.g., Registry Plus Software System, Health Level 7[HL7] Integration Software)
- Coursework in Anatomy or Physiology
- Experience providing technical assistance or training
- Experience writing instructional/educational materials
All eligible applications shall be reviewed considering the following criteria: qualifications, experience, education, and active disciplinary record.
Supplemental Information
Unless required by legislation, the selected candidate will begin at Pay Grade 29, Step 1 of the OCSEA Pay Range Schedule ($24.88 per hour), with an opportunity for pay increase after six months ($25.61) of satisfactory performance and then a yearly raise thereafter.
Oncology Data Specialist (formerly Certified Tumor Registrar [CTR]) receive a 5% pay supplement; on-going renewal/maintenance of certification by National Cancer Registrars Association (i.e., NCRA) Council on Certification is necessary to retain pay supplement.
APPLICATION PROCEDURES:
All applicants must submit a completed Ohio Civil Service Application using the TALEO System. Paper applications will not be considered. Applicants must clearly indicate how they meet the minimum qualifications and/or position specific minimum qualifications. Applicants are also encouraged to document any experience, education and/or training related to the job duties above. An assessment of these criteria may be conducted to determine the applicants who are interviewed.
STATUS OF POSTED POSITION:
You can check the status of your application online by signing into your profile. Jobs you applied for will be listed. The application status is shown to the right of the position title and application submission details.
BACKGROUND CHECK NOTICE:
The final candidate selected for this position will be required to undergo a criminal background check. Criminal convictions do not necessarily preclude an applicant from consideration for a position. An individual assessment of an applicant's prior criminal convictions will be made before excluding an applicant from consideration.
ADA Statement
Ohio is a Disability Inclusion State and strives to be a model employer of individuals with disabilities. The State of Ohio is committed to providing access and inclusion and reasonable accommodation in its services, activities, programs and employment opportunities in accordance with the Americans with Disabilities Act (ADA) and other applicable laws.
Drug-Free Workplace
The State of Ohio is a drug-free workplace which prohibits the use of marijuana (recreational marijuana/non-medical cannabis). Please note, this position may be subject to additional restrictions pursuant to the State of Ohio Drug-Free Workplace Policy (HR-39), and as outlined in the posting.
What You'll Do:
- Review, analyze, code, and enter cancer incidence data into the state registry.
- Determine case reportability using cancer registry rules and medical information.
- Check incoming reports for completeness and accuracy; resolve data discrepancies.
- Abstract and code hardcopy submissions and consolidate multiple reports into unified case records.
- Maintain compliance with HIPAA and all privacy requirements.
- Provide technical assistance to reporting facilities to resolve documentation or coding issues.
- Link registry data with Vital Statistics death records to identify missing cases.
- Conduct quality assurance checks to ensure data meets national registry standards (e.g., NAACCR, NPCR, SEER, AJCC).
- Support registry operations, process improvements, training materials, and special projects.
Why Work for the State of Ohio
At the State of Ohio, we take care of the team that cares for Ohioans. We provide a variety of quality, competitive benefits to eligible full-time and part-time employees*. For a list of all the State of Ohio Benefits, visit our Total Rewards website! Our benefits package includes:
- Medical Coverage
- Free Dental, Vision and Basic Life Insurance premiums after completion of eligibility period
- Paid time off, including vacation, personal, sick leave and 11 paid holidays per year
- Childbirth, Adoption, and Foster Care leave
- Education and Development Opportunities (Employee Development Funds, Public Service Loan Forgiveness, and more)
- Public Retirement Systems (such as OPERS, STRS, SERS, and HPRS) & Optional Deferred Compensation (Ohio Deferred Compensation)
*Benefits eligibility is dependent on a number of factors. The Agency Contact listed above will be able to provide specific benefits information for this position.
Qualifications
18 mos. exp. in review, edit, coding & classifying of cancer data; AND 1 course or 3 mos. exp. in operation of word processing equipment or personal computer using basic word processing techniques & data entry.
- Or
-
Completion of associates core program in Health Information Management; AND 1 course or 3 mos. exp. in operation of word processing equipment or personal computer using basic word processing techniques & data entry.
-
Or
- Equivalent of Minimum Class Qualifications For Employment noted above.
Job Skills: Health Administration
Technical Skills: Clerical & Data Entry, Medical Records, Medical Terminology, Public Health
Professional Skills: Attention to Detail, Written Communication
Educational Transcript Requirements:
Official educational transcripts are required for all post-high school educational accomplishments, coursework or degrees claimed on the application. Applicants will be required to submit an official transcript prior to receiving a formal offer of employment. Failure to provide transcripts within five (5) working days of being requested will cause the applicant to be eliminated from further consideration.
Please note that a transcript is considered "official" only if it is an original copy from the educational institution and includes an institutional watermark, ink stamp or embossed stamp. Transcripts printed from the institution's website will not be accepted. ODH reserves the right to assess the academic credibility of an educational entity's award of a putative degree.
Additional Qualifications:
Applications of those who meet the minimum qualifications will be further evaluated against the following criteria:
- Certified Tumor Registrar/Oncology Data Specialist
- Certification as a Registered Health Information Technician or Registered Health Information Administrator
- Associates or advanced degree in Health Information Management or other healthcare related field
- Experience in use of registry-specific technical materials (e.g., North American Association of Central Cancer Registries, American Association for Cancer Research, Facility Oncology Registry Data Standards, American Joint Committee on Cancer Staging Manuals)
- Experience working in a cancer registry
- Experience working with cancer registry computer software (e.g., Registry Plus Software System, Health Level 7[HL7] Integration Software)
- Coursework in Anatomy or Physiology
- Experience providing technical assistance or training
- Experience writing instructional/educational materials
All eligible applications shall be reviewed considering the following criteria: qualifications, experience, education, and active disciplinary record.
Supplemental Information
Unless required by legislation, the selected candidate will begin at Pay Grade 29, Step 1 of the OCSEA Pay Range Schedule ($24.88 per hour), with an opportunity for pay increase after six months ($25.61) of satisfactory performance and then a yearly raise thereafter.
Oncology Data Specialist (formerly Certified Tumor Registrar [CTR]) receive a 5% pay supplement; on-going renewal/maintenance of certification by National Cancer Registrars Association (i.e., NCRA) Council on Certification is necessary to retain pay supplement.
APPLICATION PROCEDURES:
All applicants must submit a completed Ohio Civil Service Application using the TALEO System. Paper applications will not be considered. Applicants must clearly indicate how they meet the minimum qualifications and/or position specific minimum qualifications. Applicants are also encouraged to document any experience, education and/or training related to the job duties above. An assessment of these criteria may be conducted to determine the applicants who are interviewed.
STATUS OF POSTED POSITION:
You can check the status of your application online by signing into your profile. Jobs you applied for will be listed. The application status is shown to the right of the position title and application submission details.
BACKGROUND CHECK NOTICE:
The final candidate selected for this position will be required to undergo a criminal background check. Criminal convictions do not necessarily preclude an applicant from consideration for a position. An individual assessment of an applicant's prior criminal convictions will be made before excluding an applicant from consideration.
ADA Statement
Ohio is a Disability Inclusion State and strives to be a model employer of individuals with disabilities. The State of Ohio is committed to providing access and inclusion and reasonable accommodation in its services, activities, programs and employment opportunities in accordance with the Americans with Disabilities Act (ADA) and other applicable laws.
Drug-Free Workplace
The State of Ohio is a drug-free workplace which prohibits the use of marijuana (recreational marijuana/non-medical cannabis). Please note, this position may be subject to additional restrictions pursuant to the State of Ohio Drug-Free Workplace Policy (HR-39), and as outlined in the posting.
See all 53+ OPT Registrar Jobs
Sign up for free to unlock all listings, filter by visa type, and get alerts for new OPT Registrar Jobs.
Get Access To All JobsTips for Finding OPT Sponsorship in Registrar
Target universities and colleges first
Higher education institutions hire registrars regularly and are experienced with international employees. Many have dedicated HR teams that understand OPT and H-1B visa sponsorship, making them far more likely to support your transition after OPT ends.
Highlight records management and compliance skills
Registrar roles center on data integrity, FERPA compliance, and academic records accuracy. Emphasizing these skills in your application signals you can handle the regulatory demands of the role, which matters to employers evaluating you for long-term sponsorship.
Apply before your OPT start date
Employers need time to verify your work authorization documents before your first day. Starting your job search at least three months before your OPT begin date gives hiring managers enough runway to complete onboarding without authorization gaps.
Clarify your STEM extension eligibility early
If your degree is in a qualifying STEM field, your OPT can extend to 36 months. Knowing this before interviews lets you honestly answer employer questions about work authorization timelines, which often decide whether they pursue sponsorship discussions.
Prepare your employment authorization documents in advance
Have your EAD card, I-20, and visa status information organized before any offer stage. Registrar hiring teams often work within academic calendars and move quickly, so being ready to produce authorization documents prevents delays that can cost you the role.
Use Migrate Mate to find sponsorship-friendly employers
Not every institution lists sponsorship willingness in job postings. Migrate Mate filters for employers open to OPT and visa sponsorship, saving you time and focusing your applications on registrar roles where authorization support is already expected.
Registrar OPT: Frequently Asked Questions
Can I work as a Registrar on OPT?
Yes, if your degree is in a related field such as education administration, information management, or a related discipline. OPT requires that your job be directly related to your major area of study. Registrar roles covering records management, enrollment systems, or academic compliance typically satisfy this requirement, but you should confirm the connection with your DSO before accepting an offer.
Do employers in this field typically sponsor visas after OPT?
Colleges and universities are among the more sponsorship-friendly employer types because they have established international hiring processes and familiarity with H-1B petitions. Sponsorship is not guaranteed, but education sector registrar roles offer better odds than many other industries. Migrate Mate lists registrar positions specifically filtered for employers open to sponsoring OPT and visa holders.
Does a Registrar role qualify for the STEM OPT extension?
It depends on your degree, not the job title. If you hold a degree in a STEM-designated field such as information systems, data management, or computer science, and your registrar role uses those skills, you may qualify for the 24-month STEM extension. Your DSO and the STEM OPT eligibility list on the ICE website can confirm whether your specific degree qualifies.
What work authorization documents will an employer ask for when hiring me as a Registrar on OPT?
Employers completing Form I-9 verification will need your EAD card, which serves as both List A identity and employment authorization documentation. You should also have your current I-20 with the OPT authorization page and your F-1 visa available. Some university HR departments familiar with international hiring may also request a copy of your SEVIS record for internal tracking.
How should I explain my OPT status to a Registrar hiring manager?
Be direct and factual. State your OPT end date, confirm your EAD is valid, and if applicable, mention your STEM extension eligibility and the extended timeline it provides. Higher education HR teams are generally familiar with OPT, so a clear, confident explanation without over-complicating the details is usually well received. Avoid framing your status as a risk or complication.