OPT Department Supervisor Jobs
Department Supervisor roles on OPT require employers to manage your work authorization timeline alongside standard hiring. Most positions fall under business or management fields, which align well with common OPT STEM and non-STEM categories. Your 12-month OPT window, or 24-month STEM extension, gives employers a clear runway to assess sponsorship fit.
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SAINT LOUIS, MO 63110
Scheduled Hours
40
Position Summary
Manages Department of Pediatrics research related purchasing operation and provides day to day oversight.
Job Description
Primary Duties & Responsibilities:
- Manages research related purchasing workflow, including assignment of duties and responsibilities to the accounting coordinators.
- Maintains awareness of purchasing/transaction volume and proactively reassigns transaction processing responsibilities to ensure all transactions are processed in a timely manner and that workload is allocated equitably among staff.
- Provides day to day oversight of financial transactions, assuring proper coding and documentation of all expenditures.
- Maintains a thorough up to date knowledge of university policies and procedures, as well as Uniform Guidance cost allowability regulations. Facilitates financial processes to ensure, efficient, accurate and timely completion of all transactions.
- Monitors the oversight and processing of financial transactions, including check requests, purchase orders, subcontract payments, interdepartmental invoices, free balance invoices, travel reports and travel advances, procurement card transactions, journal entries and wire transfers.
- May have a small portfolio and will serve as a backup for direct reports.
- Reviews purchases for addition to floater insurance inventory as appropriate. In consultation with department manager/area director, determines appropriate account/grant fund to be charged.
- Meets regularly with research purchasing staff and Manager of Research and Core Services.
- Manages oversight of research procard.
- Manages gift cards purchased for clinical research studies and works with purchasers and research teams.
- Performs other duties as assigned.
Working Conditions:
Job Location/Working Conditions:
Normal Office Environment
Physical Effort:
Typically sitting at desk or table. Repetitive wrist, hand or finger movement.
Equipment:
Office equipment.
The above statements are intended to describe the general nature and level of work performed by people assigned to this classification. They are not intended to be construed as an exhaustive list of all job duties performed by the personnel so classified. Management reserves the right to revise or amend duties at any time.
Required Qualifications
Education:
Bachelor’s degree or combination of education and/or experience may substitute for minimum education.
Certifications /Professional Licenses:
No specific certification/professional license is required for this position.
Work Experience:
Relevant Experience (3 Years)
Skills:
Not Applicable
Driver's License:
A driver's license is not required for this position.
More About This Job
Preferred Qualifications
Education:
No additional education unless stated elsewhere in the job posting.
Certifications /Professional Licenses:
No additional certification/professional licenses unless stated elsewhere in the job posting.
Work Experience:
No additional work experience unless stated elsewhere in the job posting.
Skills:
Business Operations, Financial Transactions, Monthly Reconciliations
Grade
G10
Salary Range
$49,700.00 - $82,100.00 / Annually
The salary range reflects base salaries paid for positions in a given job grade across the University. Individual rates within the range will be determined by factors including one's qualifications and performance, equity with others in the department, market rates for positions within the same grade and department budget.
Questions
For frequently asked questions about the application process, please refer to our External Applicant FAQ.
Accommodation
If you are unable to use our online application system and would like an accommodation, please email CandidateQuestions@wustl.edu or call the dedicated accommodation inquiry number at 314-935-1149 and leave a voicemail with the nature of your request.
All qualified individuals must be able to perform the essential functions of the position satisfactorily and, if requested, reasonable accommodations will be made to enable employees with disabilities to perform the essential functions of their job, absent undue hardship.
Pre-Employment Screening
All external candidates receiving an offer for employment will be required to submit to pre-employment screening for this position. The screenings will include criminal background check and, as applicable for the position, other background checks, drug screen, an employment and education or licensure/certification verification, physical examination, certain vaccinations and/or governmental registry checks. All offers are contingent upon successful completion of required screening.
Benefits Statement
Personal
- Up to 22 days of vacation, 10 recognized holidays, and sick time.
- Competitive health insurance packages with priority appointments and lower copays/coinsurance.
- Take advantage of our free Metro transit U-Pass for eligible employees.
- WashU provides eligible employees with a defined contribution (403(b)) Retirement Savings Plan, which combines employee contributions and university contributions starting at 7%.
Wellness
- Wellness challenges, annual health screenings, mental health resources, mindfulness programs and courses, employee assistance program (EAP), financial resources, access to dietitians, and more!
Family
- We offer 4 weeks of caregiver leave to bond with your new child. Family care resources are also available for your continued childcare needs. Need adult care? We’ve got you covered.
- WashU covers the cost of tuition for you and your family, including dependent undergraduate-level college tuition up to 100% at WashU and 40% elsewhere after seven years with us.
For policies, detailed benefits, and eligibility, please visit: https://hr.wustl.edu/benefits/
EEO Statement
Washington University in St. Louis is committed to the principles and practices of equal employment opportunity. It is the University’s policy to provide equal opportunity and access to persons in all job titles without regard to race, ethnicity, color, national origin, citizenship (where prohibited by federal law), age, religion, sex, sexual orientation, gender identity or expression, disability, protected veteran status, or genetic information.
Location
SAINT LOUIS, MO 63110
Scheduled Hours
40
Position Summary
Manages Department of Pediatrics research related purchasing operation and provides day to day oversight.
Job Description
Primary Duties & Responsibilities:
- Manages research related purchasing workflow, including assignment of duties and responsibilities to the accounting coordinators.
- Maintains awareness of purchasing/transaction volume and proactively reassigns transaction processing responsibilities to ensure all transactions are processed in a timely manner and that workload is allocated equitably among staff.
- Provides day to day oversight of financial transactions, assuring proper coding and documentation of all expenditures.
- Maintains a thorough up to date knowledge of university policies and procedures, as well as Uniform Guidance cost allowability regulations. Facilitates financial processes to ensure, efficient, accurate and timely completion of all transactions.
- Monitors the oversight and processing of financial transactions, including check requests, purchase orders, subcontract payments, interdepartmental invoices, free balance invoices, travel reports and travel advances, procurement card transactions, journal entries and wire transfers.
- May have a small portfolio and will serve as a backup for direct reports.
- Reviews purchases for addition to floater insurance inventory as appropriate. In consultation with department manager/area director, determines appropriate account/grant fund to be charged.
- Meets regularly with research purchasing staff and Manager of Research and Core Services.
- Manages oversight of research procard.
- Manages gift cards purchased for clinical research studies and works with purchasers and research teams.
- Performs other duties as assigned.
Working Conditions:
Job Location/Working Conditions:
Normal Office Environment
Physical Effort:
Typically sitting at desk or table. Repetitive wrist, hand or finger movement.
Equipment:
Office equipment.
The above statements are intended to describe the general nature and level of work performed by people assigned to this classification. They are not intended to be construed as an exhaustive list of all job duties performed by the personnel so classified. Management reserves the right to revise or amend duties at any time.
Required Qualifications
Education:
Bachelor’s degree or combination of education and/or experience may substitute for minimum education.
Certifications /Professional Licenses:
No specific certification/professional license is required for this position.
Work Experience:
Relevant Experience (3 Years)
Skills:
Not Applicable
Driver's License:
A driver's license is not required for this position.
More About This Job
Preferred Qualifications
Education:
No additional education unless stated elsewhere in the job posting.
Certifications /Professional Licenses:
No additional certification/professional licenses unless stated elsewhere in the job posting.
Work Experience:
No additional work experience unless stated elsewhere in the job posting.
Skills:
Business Operations, Financial Transactions, Monthly Reconciliations
Grade
G10
Salary Range
$49,700.00 - $82,100.00 / Annually
The salary range reflects base salaries paid for positions in a given job grade across the University. Individual rates within the range will be determined by factors including one's qualifications and performance, equity with others in the department, market rates for positions within the same grade and department budget.
Questions
For frequently asked questions about the application process, please refer to our External Applicant FAQ.
Accommodation
If you are unable to use our online application system and would like an accommodation, please email CandidateQuestions@wustl.edu or call the dedicated accommodation inquiry number at 314-935-1149 and leave a voicemail with the nature of your request.
All qualified individuals must be able to perform the essential functions of the position satisfactorily and, if requested, reasonable accommodations will be made to enable employees with disabilities to perform the essential functions of their job, absent undue hardship.
Pre-Employment Screening
All external candidates receiving an offer for employment will be required to submit to pre-employment screening for this position. The screenings will include criminal background check and, as applicable for the position, other background checks, drug screen, an employment and education or licensure/certification verification, physical examination, certain vaccinations and/or governmental registry checks. All offers are contingent upon successful completion of required screening.
Benefits Statement
Personal
- Up to 22 days of vacation, 10 recognized holidays, and sick time.
- Competitive health insurance packages with priority appointments and lower copays/coinsurance.
- Take advantage of our free Metro transit U-Pass for eligible employees.
- WashU provides eligible employees with a defined contribution (403(b)) Retirement Savings Plan, which combines employee contributions and university contributions starting at 7%.
Wellness
- Wellness challenges, annual health screenings, mental health resources, mindfulness programs and courses, employee assistance program (EAP), financial resources, access to dietitians, and more!
Family
- We offer 4 weeks of caregiver leave to bond with your new child. Family care resources are also available for your continued childcare needs. Need adult care? We’ve got you covered.
- WashU covers the cost of tuition for you and your family, including dependent undergraduate-level college tuition up to 100% at WashU and 40% elsewhere after seven years with us.
For policies, detailed benefits, and eligibility, please visit: https://hr.wustl.edu/benefits/
EEO Statement
Washington University in St. Louis is committed to the principles and practices of equal employment opportunity. It is the University’s policy to provide equal opportunity and access to persons in all job titles without regard to race, ethnicity, color, national origin, citizenship (where prohibited by federal law), age, religion, sex, sexual orientation, gender identity or expression, disability, protected veteran status, or genetic information.
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Get Access To All JobsTips for Finding OPT Sponsorship in Department Supervisor
Lead with your authorization timeline upfront
When applying, state your OPT end date and whether you're eligible for a STEM extension. Employers evaluating supervisory hires think long-term, so showing you have 12 to 36 months of work authorization reduces their perceived hiring risk considerably.
Target employers with existing sponsorship history
Companies that have previously sponsored H-1B visas are far more likely to sponsor you after OPT. Search OFLC disclosure data to verify whether a potential employer has filed Labor Condition Applications before pursuing a Department Supervisor role there.
Frame your management experience in measurable terms
Supervisory roles require demonstrating results, not just responsibilities. Quantify team size, productivity improvements, or cost savings you drove. Concrete numbers make your application competitive and signal the operational value that justifies a sponsorship investment from the employer.
Apply to mid-size companies, not just large corporations
Mid-size retail, logistics, and operations companies hire Department Supervisors frequently and often sponsor visas when the candidate is strong. They face less bureaucratic delay than enterprises and move faster through the hiring and sponsorship decision process.
Start your STEM extension application early if eligible
File your STEM OPT extension at least 90 days before your current OPT expires. Supervisory roles often take longer to hire for, and having an extended authorization window gives employers confidence to move through their approval process without rushing.
Use Migrate Mate to find sponsorship-open roles
Browse Department Supervisor listings on Migrate Mate, which filters specifically for employers open to OPT and visa sponsorship. This saves time you would otherwise spend researching each employer individually to determine their immigration support policies.
Department Supervisor OPT: Frequently Asked Questions
Can I work as a Department Supervisor on OPT?
Yes, as long as the role is directly related to your field of study. Department Supervisor positions in retail, operations, logistics, or manufacturing typically align with business, supply chain, or management degrees. Before accepting an offer, confirm with your DSO that the role qualifies under your specific OPT authorization category.
Do Department Supervisor jobs typically lead to H-1B sponsorship?
It depends on the employer and whether the role qualifies as a specialty occupation under H-1B rules. Supervisory positions in operations or retail can be harder to classify as specialty occupations compared to engineering or finance roles. Target employers who already have H-1B sponsorship history and ask directly about their immigration support policy during interviews.
How do I find Department Supervisor jobs that are open to OPT students?
Migrate Mate is the most direct way to find Department Supervisor roles where employers are specifically open to hiring OPT students. Generic job boards rarely surface sponsorship-friendly employers, and sorting through thousands of listings manually is time-consuming. Migrate Mate filters for visa-friendly postings so you can focus your applications where they are most likely to convert.
Does a Department Supervisor role qualify for the STEM OPT extension?
Only if your underlying degree is in a STEM-designated field, such as industrial engineering, operations research, or computer science, and the role is directly related to that field. A Department Supervisor position in a manufacturing or technology operations context may qualify. A supervisory role in a field unrelated to your STEM degree would not. Your DSO makes the final determination.
What should I do if my OPT expires before my employer can sponsor an H-1B?
If you are STEM-eligible, apply for the 24-month extension immediately to bridge the gap. If your OPT is expiring without a sponsorship path in place, discuss a cap-exempt employer option with an immigration attorney, or explore whether your employer can support an alternative visa category such as O-1 visa or TN visa if you are Canadian or Mexican.