OPT Proposal Coordinator Jobs
Proposal Coordinator roles involve managing bid timelines, coordinating cross-functional input, and producing polished proposal documents under tight deadlines. F-1 OPT students qualify to work in this role for up to 12 months, with STEM OPT extensions available if your degree is in a qualifying field like business analytics or information systems.
Find OPT Proposal Coordinator JobsOverview
Showing 5 of 79+ Proposal Coordinator jobs
See all 79+ Proposal Coordinator Jobs
Sign up for free to unlock all listings, filter by visa type, and get alerts for new Proposal Coordinator roles.
Get Access To All JobsINTRODUCTION
Leads and manages proposal-related business development activities, processes and materials for new and existing contracts. Includes proposal development, production and distribution, as well as presentations and post submittal follow-up. Position also provides writing support for marketing and communications.
ROLE AND RESPONSIBILITIES
- Coordinate with the Operations, Marketing, and Business Development to write and develop proposals, best-and-final offers, interview presentations and other required documents.
- Compile a Table of Compliance with Win-Theme that outlines the production specifications and section details as a guideline for development of the proposal.
- With input from Directors of Business Development and other corporate sales support staff, develop a compelling proposal with the intent to win the business. Author, proofread, edit, print, compile and ensure accuracy of the final proposal document.
- Ensure proposal compliance with requirements specified in the Request for Proposal (RFP).
- Complete all required forms and obtain all necessary signatures; includes bonding and insurance requests.
- Supports advertising and communications programs to promote products and services through the design, creation, and execution of materials.
- Schedule, coordinate and track proposal delivery before the specified deadline.
- Support the Business Development Team in sales efforts, including developing PowerPoint presentations, documents, reports, communications, etc.
- Maintain proposal calendar and pipeline database to account for and track proposal development and execution.
- Register with procurement websites and monitor such for new projects.
- Maintain and update proposal boilerplate, current corporate information, location profiles, resumes, bios, customer references and templates.
- Drive prospective and continuous improvement in the proposal development process and materials by identifying opportunities, building organizational support for new ideas and collaborating with sales, marketing and communications to plan and execute.
MINIMUM QUALIFICATIONS
- Bachelor's degree in Marketing, English, Journalism, Communications or related field required.
Experience
- 1-3 years of experience working with RFP's and/or technical writing for the public sector
- Excellent writing skills, with a strong orientation to detail and service.
- Advanced knowledge of word processing, spreadsheet and presentation software.
- Proposal writing, management experience strongly preferred
- Ability to exercise independent thinking with a high level of prioritization skills
- Strong customer relation skills
- Ability to generate creative ideas, meet multiple deadlines and work independently.
- Knowledge of business and management principles.
- Some travel may be required
COMPENSATION
- Compensation ranges from $65,000 - $75,000 depending on experience.
EEO STATEMENT
All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or veteran status. First is also committed to providing a drug-free workplace. First will consider for employment qualified applicants with criminal histories consistent with the requirements of the San Francisco Fair Chance Ordinance, Los Angeles Fair Chance Ordinance, and any other fair chance law. Philadelphia's Fair Criminal Record Screening Standards Ordinance Poster is at this link or upon request.
INTRODUCTION
Leads and manages proposal-related business development activities, processes and materials for new and existing contracts. Includes proposal development, production and distribution, as well as presentations and post submittal follow-up. Position also provides writing support for marketing and communications.
ROLE AND RESPONSIBILITIES
- Coordinate with the Operations, Marketing, and Business Development to write and develop proposals, best-and-final offers, interview presentations and other required documents.
- Compile a Table of Compliance with Win-Theme that outlines the production specifications and section details as a guideline for development of the proposal.
- With input from Directors of Business Development and other corporate sales support staff, develop a compelling proposal with the intent to win the business. Author, proofread, edit, print, compile and ensure accuracy of the final proposal document.
- Ensure proposal compliance with requirements specified in the Request for Proposal (RFP).
- Complete all required forms and obtain all necessary signatures; includes bonding and insurance requests.
- Supports advertising and communications programs to promote products and services through the design, creation, and execution of materials.
- Schedule, coordinate and track proposal delivery before the specified deadline.
- Support the Business Development Team in sales efforts, including developing PowerPoint presentations, documents, reports, communications, etc.
- Maintain proposal calendar and pipeline database to account for and track proposal development and execution.
- Register with procurement websites and monitor such for new projects.
- Maintain and update proposal boilerplate, current corporate information, location profiles, resumes, bios, customer references and templates.
- Drive prospective and continuous improvement in the proposal development process and materials by identifying opportunities, building organizational support for new ideas and collaborating with sales, marketing and communications to plan and execute.
MINIMUM QUALIFICATIONS
- Bachelor's degree in Marketing, English, Journalism, Communications or related field required.
Experience
- 1-3 years of experience working with RFP's and/or technical writing for the public sector
- Excellent writing skills, with a strong orientation to detail and service.
- Advanced knowledge of word processing, spreadsheet and presentation software.
- Proposal writing, management experience strongly preferred
- Ability to exercise independent thinking with a high level of prioritization skills
- Strong customer relation skills
- Ability to generate creative ideas, meet multiple deadlines and work independently.
- Knowledge of business and management principles.
- Some travel may be required
COMPENSATION
- Compensation ranges from $65,000 - $75,000 depending on experience.
EEO STATEMENT
All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or veteran status. First is also committed to providing a drug-free workplace. First will consider for employment qualified applicants with criminal histories consistent with the requirements of the San Francisco Fair Chance Ordinance, Los Angeles Fair Chance Ordinance, and any other fair chance law. Philadelphia's Fair Criminal Record Screening Standards Ordinance Poster is at this link or upon request.
See all 79+ OPT Proposal Coordinator Jobs
Sign up for free to unlock all listings, filter by visa type, and get alerts for new OPT Proposal Coordinator Jobs.
Get Access To All JobsTips for Finding OPT Sponsorship as a Proposal Coordinator
Lead with deadline management experience
Proposal Coordinators live and die by RFP deadlines. Highlight specific examples where you managed competing timelines, coordinated contributors, or delivered documents on schedule. Concrete numbers, like turnaround times, strengthen your case considerably.
Clarify your OPT timeline upfront
Government contractors and professional services firms plan project staffing months ahead. Tell hiring managers your OPT start date and expiration early so they can evaluate fit without surprises. Transparency avoids late-stage offers falling through.
Target industries with high proposal volume
Federal contracting firms, consulting agencies, engineering companies, and healthcare organizations submit proposals constantly. These employers have dedicated proposal teams with recurring hiring needs, making them more familiar with OPT work authorization than smaller employers.
Demonstrate writing and editing precision
Proposal Coordinators are judged on document quality. Bring writing samples to interviews, even academic or internship work. Showing you can produce clean, structured, compliance-ready documents signals you can contribute immediately without extensive onboarding.
Understand the federal contracting lifecycle
Many Proposal Coordinator roles support government contract bids. Familiarity with RFP structure, FAR compliance basics, and proposal color reviews sets you apart. Even surface-level knowledge shows initiative and reduces the employer's training burden substantially.
Frame your degree as directly relevant
Business, communications, technical writing, and information systems degrees map cleanly to this role. Explicitly connect your coursework to proposal functions like data analysis, stakeholder coordination, or technical documentation when writing cover letters and answering recruiter questions.
Proposal Coordinator OPT: Frequently Asked Questions
Can F-1 OPT students work as Proposal Coordinators in the United States?
Yes. Proposal Coordinator is a professional administrative and writing role that qualifies under standard OPT work authorization, provided the position is directly related to your field of study. Most relevant degrees, including business, communications, technical writing, and information systems, support this connection without difficulty. You'll need your EAD in hand before your start date.
Do Proposal Coordinator roles qualify for the STEM OPT extension?
It depends on your degree, not the job title. If you graduated with a degree in a STEM-designated field such as information systems, business analytics, or computer science, and your Proposal Coordinator role involves data analysis, technical writing, or systems coordination, you may qualify for a 24-month STEM OPT extension. Your DSO and employer must both confirm eligibility based on your specific situation.
Which employers sponsor OPT for Proposal Coordinator positions?
Federal contractors, management consulting firms, defense agencies, engineering and construction companies, and large healthcare organizations are the most consistent hirers for Proposal Coordinator roles. These industries submit high volumes of competitive bids and maintain dedicated proposal functions. Migrate Mate lists Proposal Coordinator positions from employers already open to OPT candidates, so you can filter out roles that won't work for your situation.
How should I explain OPT authorization to a hiring manager unfamiliar with it?
Keep it simple and factual. Tell them you hold an Employment Authorization Document that permits full-time work for a defined period, that no employer-side petition is required during OPT, and that you can begin immediately once the EAD is issued. Offering a one-page explainer from USCIS can help. Most Proposal Coordinator hiring managers care more about your availability and deliverables than the mechanics of your work authorization.
What should I include on my resume to stand out for Proposal Coordinator roles on OPT?
Prioritize experience with document management, deadline-driven project coordination, and cross-functional communication. Quantify contributions where possible, such as number of proposals supported or turnaround times achieved. Include any exposure to RFP processes, SharePoint, proposal software, or compliance review cycles. Clearly state your OPT authorization status and EAD expiration date so recruiters can assess fit without a follow-up call.