OPT Proposal Coordinator Jobs
Proposal Coordinator roles involve managing bid timelines, coordinating cross-functional input, and producing polished proposal documents under tight deadlines. F-1 OPT students qualify to work in this role for up to 12 months, with STEM OPT extensions available if your degree is in a qualifying field like business analytics or information systems.
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Get Access To All JobsWe’re building a world of health around every individual — shaping a more connected, convenient and compassionate health experience. At CVS Health®, you’ll be surrounded by passionate colleagues who care deeply, innovate with purpose, hold ourselves accountable and prioritize safety and quality in everything we do. Join us and be part of something bigger – helping to simplify health care one person, one family and one community at a time.
Position Summary
A successful candidate will play a critical role in the quality of our RFP responses and the efficiency of the whole team. The quality analyst continuously strives to increase their knowledge of Aetna Medicaid, products offered, and industry best practices to produce thoughtful, strategic, quality edits at every milestone of the proposal process.
The Quality Analyst supports the quality and consistency of Aetna Medicaid proposal responses through detailed proofreading, editing, and structured review processes. This role focuses on foundational quality practices, ensuring content aligns with style, formatting, and compliance expectations while developing and honing their skills.
Required Qualifications
- Conduct structured quality checks to support compliance, consistency, and responsiveness to RFP requirements, following established guidelines and processes.
- 1-2 years of Medicaid proposal experience.
- 1-2 plus years of proposal writing experience.
- Ensure all content aligns with Aetna style, bid guides, templates, and brand voice, maintaining consistency across proposal materials.
- Collaborate with proposal writers and quality team members to provide clear, constructive edits and feedback throughout the review process.
- Utilize editing and collaboration tools (e.g., SharePoint, Microsoft Word, PerfectIt, and AI-enabled tools) to enhance efficiency and consistency.
- Support and drive the development of internal processes and procedures, including scorecards, quality business reports, style guides, and performance measures.
- Follow defined proposal processes, timelines, and quality standards to ensure timely and accurate completion of assigned work.
- Build foundational knowledge of Aetna Medicaid products, proposal structure, and industry best practices to support quality development.
- Actively participate in team meetings, training, and coaching to continuously strengthen editing, compliance, and quality review skills that drive effectiveness and efficiency.
- Ability to work extended hours including nights and weekends during proposal review stages.
- Proficiency in Microsoft Office products (SharePoint, Word, Excel, Teams, PowerPoint) and AI technology/tools (Asana, Domo, proposal management software).
- Ability to travel – up to 15-30%.
- Excellent written and verbal communication skills, with understanding of Associated Press and internal style guides.
Preferred Qualifications
- Knowledge of APMP and Shipley best practices; Six Sigma certification and APMP Bid/Proposal Foundation Certification are recommended.
Education
Bachelor's degree or equivalent experience.
Five plus years of experience in a quality reviewer/editor capacity.
Pay Range
The typical pay range for this role is:
$75,400.00 - $182,549.00
This pay range represents the base hourly rate or base annual full-time salary for all positions in the job grade within which this position falls. The actual base salary offer will depend on a variety of factors including experience, education, geography and other relevant factors. This position is eligible for a CVS Health bonus, commission or short-term incentive program in addition to the base pay range listed above. This position also includes an award target in the company’s equity award program.
Our people fuel our future. Our teams reflect the customers, patients, members and communities we serve and we are committed to fostering a workplace where every colleague feels valued and that they belong.
Great benefits for great people
We take pride in offering a comprehensive and competitive mix of pay and benefits that reflects our commitment to our colleagues and their families.
This full‑time position is eligible for a comprehensive benefits package designed to support the physical, emotional, and financial well‑being of colleagues and their families. The benefits for this position include medical, dental, and vision coverage, paid time off, retirement savings options, wellness programs, and other resources, based on eligibility.
Additional details about available benefits are provided during the application process and on Benefits Moments.
We anticipate the application window for this opening will close on: 11/21/2026
Qualified applicants with arrest or conviction records will be considered for employment in accordance with all federal, state and local laws.
We’re building a world of health around every individual — shaping a more connected, convenient and compassionate health experience. At CVS Health®, you’ll be surrounded by passionate colleagues who care deeply, innovate with purpose, hold ourselves accountable and prioritize safety and quality in everything we do. Join us and be part of something bigger – helping to simplify health care one person, one family and one community at a time.
Position Summary
A successful candidate will play a critical role in the quality of our RFP responses and the efficiency of the whole team. The quality analyst continuously strives to increase their knowledge of Aetna Medicaid, products offered, and industry best practices to produce thoughtful, strategic, quality edits at every milestone of the proposal process.
The Quality Analyst supports the quality and consistency of Aetna Medicaid proposal responses through detailed proofreading, editing, and structured review processes. This role focuses on foundational quality practices, ensuring content aligns with style, formatting, and compliance expectations while developing and honing their skills.
Required Qualifications
- Conduct structured quality checks to support compliance, consistency, and responsiveness to RFP requirements, following established guidelines and processes.
- 1-2 years of Medicaid proposal experience.
- 1-2 plus years of proposal writing experience.
- Ensure all content aligns with Aetna style, bid guides, templates, and brand voice, maintaining consistency across proposal materials.
- Collaborate with proposal writers and quality team members to provide clear, constructive edits and feedback throughout the review process.
- Utilize editing and collaboration tools (e.g., SharePoint, Microsoft Word, PerfectIt, and AI-enabled tools) to enhance efficiency and consistency.
- Support and drive the development of internal processes and procedures, including scorecards, quality business reports, style guides, and performance measures.
- Follow defined proposal processes, timelines, and quality standards to ensure timely and accurate completion of assigned work.
- Build foundational knowledge of Aetna Medicaid products, proposal structure, and industry best practices to support quality development.
- Actively participate in team meetings, training, and coaching to continuously strengthen editing, compliance, and quality review skills that drive effectiveness and efficiency.
- Ability to work extended hours including nights and weekends during proposal review stages.
- Proficiency in Microsoft Office products (SharePoint, Word, Excel, Teams, PowerPoint) and AI technology/tools (Asana, Domo, proposal management software).
- Ability to travel – up to 15-30%.
- Excellent written and verbal communication skills, with understanding of Associated Press and internal style guides.
Preferred Qualifications
- Knowledge of APMP and Shipley best practices; Six Sigma certification and APMP Bid/Proposal Foundation Certification are recommended.
Education
Bachelor's degree or equivalent experience.
Five plus years of experience in a quality reviewer/editor capacity.
Pay Range
The typical pay range for this role is:
$75,400.00 - $182,549.00
This pay range represents the base hourly rate or base annual full-time salary for all positions in the job grade within which this position falls. The actual base salary offer will depend on a variety of factors including experience, education, geography and other relevant factors. This position is eligible for a CVS Health bonus, commission or short-term incentive program in addition to the base pay range listed above. This position also includes an award target in the company’s equity award program.
Our people fuel our future. Our teams reflect the customers, patients, members and communities we serve and we are committed to fostering a workplace where every colleague feels valued and that they belong.
Great benefits for great people
We take pride in offering a comprehensive and competitive mix of pay and benefits that reflects our commitment to our colleagues and their families.
This full‑time position is eligible for a comprehensive benefits package designed to support the physical, emotional, and financial well‑being of colleagues and their families. The benefits for this position include medical, dental, and vision coverage, paid time off, retirement savings options, wellness programs, and other resources, based on eligibility.
Additional details about available benefits are provided during the application process and on Benefits Moments.
We anticipate the application window for this opening will close on: 11/21/2026
Qualified applicants with arrest or conviction records will be considered for employment in accordance with all federal, state and local laws.
See all 69+ OPT Proposal Coordinator Jobs
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Get Access To All JobsTips for Finding OPT Sponsorship as a Proposal Coordinator
Lead with deadline management experience
Proposal Coordinators live and die by RFP deadlines. Highlight specific examples where you managed competing timelines, coordinated contributors, or delivered documents on schedule. Concrete numbers, like turnaround times, strengthen your case considerably.
Clarify your OPT timeline upfront
Government contractors and professional services firms plan project staffing months ahead. Tell hiring managers your OPT start date and expiration early so they can evaluate fit without surprises. Transparency avoids late-stage offers falling through.
Target industries with high proposal volume
Federal contracting firms, consulting agencies, engineering companies, and healthcare organizations submit proposals constantly. These employers have dedicated proposal teams with recurring hiring needs, making them more familiar with OPT work authorization than smaller employers.
Demonstrate writing and editing precision
Proposal Coordinators are judged on document quality. Bring writing samples to interviews, even academic or internship work. Showing you can produce clean, structured, compliance-ready documents signals you can contribute immediately without extensive onboarding.
Understand the federal contracting lifecycle
Many Proposal Coordinator roles support government contract bids. Familiarity with RFP structure, FAR compliance basics, and proposal color reviews sets you apart. Even surface-level knowledge shows initiative and reduces the employer's training burden substantially.
Frame your degree as directly relevant
Business, communications, technical writing, and information systems degrees map cleanly to this role. Explicitly connect your coursework to proposal functions like data analysis, stakeholder coordination, or technical documentation when writing cover letters and answering recruiter questions.
Proposal Coordinator OPT: Frequently Asked Questions
Can F-1 OPT students work as Proposal Coordinators in the United States?
Yes. Proposal Coordinator is a professional administrative and writing role that qualifies under standard OPT work authorization, provided the position is directly related to your field of study. Most relevant degrees, including business, communications, technical writing, and information systems, support this connection without difficulty. You'll need your EAD in hand before your start date.
Do Proposal Coordinator roles qualify for the STEM OPT extension?
It depends on your degree, not the job title. If you graduated with a degree in a STEM-designated field such as information systems, business analytics, or computer science, and your Proposal Coordinator role involves data analysis, technical writing, or systems coordination, you may qualify for a 24-month STEM OPT extension. Your DSO and employer must both confirm eligibility based on your specific situation.
Which employers sponsor OPT for Proposal Coordinator positions?
Federal contractors, management consulting firms, defense agencies, engineering and construction companies, and large healthcare organizations are the most consistent hirers for Proposal Coordinator roles. These industries submit high volumes of competitive bids and maintain dedicated proposal functions. Migrate Mate lists Proposal Coordinator positions from employers already open to OPT candidates, so you can filter out roles that won't work for your situation.
How should I explain OPT authorization to a hiring manager unfamiliar with it?
Keep it simple and factual. Tell them you hold an Employment Authorization Document that permits full-time work for a defined period, that no employer-side petition is required during OPT, and that you can begin immediately once the EAD is issued. Offering a one-page explainer from USCIS can help. Most Proposal Coordinator hiring managers care more about your availability and deliverables than the mechanics of your work authorization.
What should I include on my resume to stand out for Proposal Coordinator roles on OPT?
Prioritize experience with document management, deadline-driven project coordination, and cross-functional communication. Quantify contributions where possible, such as number of proposals supported or turnaround times achieved. Include any exposure to RFP processes, SharePoint, proposal software, or compliance review cycles. Clearly state your OPT authorization status and EAD expiration date so recruiters can assess fit without a follow-up call.