Proposal Coordinator Jobs for OPT Students
Proposal Coordinator roles involve managing bid timelines, coordinating cross-functional input, and producing polished proposal documents under tight deadlines. F-1 OPT students qualify to work in this role for up to 12 months, with STEM OPT extensions available if your degree is in a qualifying field like business analytics or information systems.
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The Proposal Coordinator will support the Estimating Department by coordinating internal resources, gathering required documentation, and assisting with the preparation and submission of project bids and proposals. This role requires strong organizational skills, attention to detail, and the ability to communicate effectively with internal teams and external partners.
Location & Details: This position will report to our Rockford, IL office Monday-Friday 8am-5pm
COMPANY OVERVIEW
With more than a century of exceptional work on our resume, William Charles Construction remains guided by the pursuit of excellence. Our “Do it Right the First Time” work ethic has been the cornerstone of our business philosophy since 1892. With our broad background in heavy civil construction, environmental management and mining and materials production, we have the expertise to help our customers complete their most complex projects.
MasTec’s Clean Energy & Infrastructure (CE&I) segment generates over $4 billion in annual revenue, providing construction services across industrial, renewables and infrastructure sectors. Our industrial expertise includes building products manufacturers, decarbonization, power generation facilities, manufacturing plants and mining. In infrastructure, we specialize in general heavy civil construction, underground utilities, structures, electrical work, material production, roadways, bridges, specialty pavement overlays, environmental projects and commercial buildings. Our renewables sector focuses on solar, wind and battery storage. Sustainability and safety are foundational to our culture and influence everything we do.
MasTec, a minority-owned Fortune 500 company, has shaped the construction industry for more than 90 years. With over 35,000 employees and 400 offices nationwide, we provide flexibility and career growth in dynamic work environments.
Responsibilities:
- Review Requests for Proposals (RFPs) and bid documents to identify submission requirements and deadlines, including EEO, DBE, and Small Business requirements.
- Collect, organize, and maintain materials required for bid submissions and prequalifications across multiple industries.
- Coordinate with internal departments to gather required documentation and information for proposals and bids.
- Organize bid deliverables and ensure all required documents are completed and submitted on time.
- Order bid bonds and obtain required insurance documentation as specified by project owners.
QUALIFICATIONS
Education and Work Experience Requirements:
- Bachelor’s degree preferred
- 3+ years administrative experience
- Detail Oriented with excellent organizational, multi-tasking and management skills.
Knowledge, Skills and Abilities Required:
- Adobe, Microsoft Office
- Able to handle pressure under strict deadlines
WHAT'S IN IT FOR YOU:
Financial Wellbeing
- Competitive pay with ongoing performance review and merit increase
- 401(k) with company match & Employee Stock Purchase Plan (ESPP)
- Flexible spending account (Healthcare & Dependent care)
Health & Wellness
- Medical, Dental, and Vision insurance (plan choice) - coverage for spouse, domestic partner, and children
- Diabetes Management, Telehealth Coverage, Prescription Drug Plan, Pet Insurance
Family & Lifestyle
- Paid Time Off, Paid Holidays, Bereavement Leave
- Military Leave, including Differential Pay and Benefits Continuation
- Employee Assistance Program
Planning for the Unexpected
- Short and long-term disability, life insurance, and accidental death & dismemberment
- Voluntary life insurance, accident, critical illness, hospital indemnity coverage
- Emergency Travel Assistance Program
- Group legal plan
Position may be subject to pre-employment screening, which may include background check and drug testing. Accessibility: If you need accommodation as part of the employment process, contact ceicareers@mastec.com. Due to the high volume of applications received, we are unable to respond to individual requests regarding application status. Please log into your candidate profile for up-to-date information.
MasTec, Inc. is an Equal Employment Opportunity Employer. The Company's policy is not to unlawfully discriminate against any applicant or employee on the basis of race, color, sex, sexual orientation, gender identity, religion, national origin, age, disability, genetic information, military status, or any other consideration made unlawful by applicable federal, state, or local laws. The Company also prohibits harassment of applicants and employees based on any of these protected categories. It is also MasTec's policy to comply with all applicable state, federal and local laws respecting consideration of unemployment status in making hiring decisions.
MasTec Clean Energy & Infrastructure and our subsidiaries do not work with any third-party recruiters or agencies without a valid signed agreement and partnership with the Corporate Talent Acquisition Team.
Disclaimer: MasTec and our Subsidiaries will never ask prospective employees for any form of payment or money transfer as part of job application or onboarding. We do not ask prospective employees for information about credit cards or personal passwords, and it does not require applicants to purchase equipment or software. Ensure that all recruiter email addresses end in @mastec.com or @talent.icims.com. If you suspect you are the target of a scam, we advise you to contact your local law enforcement agency and report fraud at https://reportfraud.ftc.gov/.
LI-Onsite
LI-TTM1
Overview:
The Proposal Coordinator will support the Estimating Department by coordinating internal resources, gathering required documentation, and assisting with the preparation and submission of project bids and proposals. This role requires strong organizational skills, attention to detail, and the ability to communicate effectively with internal teams and external partners.
Location & Details: This position will report to our Rockford, IL office Monday-Friday 8am-5pm
COMPANY OVERVIEW
With more than a century of exceptional work on our resume, William Charles Construction remains guided by the pursuit of excellence. Our “Do it Right the First Time” work ethic has been the cornerstone of our business philosophy since 1892. With our broad background in heavy civil construction, environmental management and mining and materials production, we have the expertise to help our customers complete their most complex projects.
MasTec’s Clean Energy & Infrastructure (CE&I) segment generates over $4 billion in annual revenue, providing construction services across industrial, renewables and infrastructure sectors. Our industrial expertise includes building products manufacturers, decarbonization, power generation facilities, manufacturing plants and mining. In infrastructure, we specialize in general heavy civil construction, underground utilities, structures, electrical work, material production, roadways, bridges, specialty pavement overlays, environmental projects and commercial buildings. Our renewables sector focuses on solar, wind and battery storage. Sustainability and safety are foundational to our culture and influence everything we do.
MasTec, a minority-owned Fortune 500 company, has shaped the construction industry for more than 90 years. With over 35,000 employees and 400 offices nationwide, we provide flexibility and career growth in dynamic work environments.
Responsibilities:
- Review Requests for Proposals (RFPs) and bid documents to identify submission requirements and deadlines, including EEO, DBE, and Small Business requirements.
- Collect, organize, and maintain materials required for bid submissions and prequalifications across multiple industries.
- Coordinate with internal departments to gather required documentation and information for proposals and bids.
- Organize bid deliverables and ensure all required documents are completed and submitted on time.
- Order bid bonds and obtain required insurance documentation as specified by project owners.
QUALIFICATIONS
Education and Work Experience Requirements:
- Bachelor’s degree preferred
- 3+ years administrative experience
- Detail Oriented with excellent organizational, multi-tasking and management skills.
Knowledge, Skills and Abilities Required:
- Adobe, Microsoft Office
- Able to handle pressure under strict deadlines
WHAT'S IN IT FOR YOU:
Financial Wellbeing
- Competitive pay with ongoing performance review and merit increase
- 401(k) with company match & Employee Stock Purchase Plan (ESPP)
- Flexible spending account (Healthcare & Dependent care)
Health & Wellness
- Medical, Dental, and Vision insurance (plan choice) - coverage for spouse, domestic partner, and children
- Diabetes Management, Telehealth Coverage, Prescription Drug Plan, Pet Insurance
Family & Lifestyle
- Paid Time Off, Paid Holidays, Bereavement Leave
- Military Leave, including Differential Pay and Benefits Continuation
- Employee Assistance Program
Planning for the Unexpected
- Short and long-term disability, life insurance, and accidental death & dismemberment
- Voluntary life insurance, accident, critical illness, hospital indemnity coverage
- Emergency Travel Assistance Program
- Group legal plan
Position may be subject to pre-employment screening, which may include background check and drug testing. Accessibility: If you need accommodation as part of the employment process, contact ceicareers@mastec.com. Due to the high volume of applications received, we are unable to respond to individual requests regarding application status. Please log into your candidate profile for up-to-date information.
MasTec, Inc. is an Equal Employment Opportunity Employer. The Company's policy is not to unlawfully discriminate against any applicant or employee on the basis of race, color, sex, sexual orientation, gender identity, religion, national origin, age, disability, genetic information, military status, or any other consideration made unlawful by applicable federal, state, or local laws. The Company also prohibits harassment of applicants and employees based on any of these protected categories. It is also MasTec's policy to comply with all applicable state, federal and local laws respecting consideration of unemployment status in making hiring decisions.
MasTec Clean Energy & Infrastructure and our subsidiaries do not work with any third-party recruiters or agencies without a valid signed agreement and partnership with the Corporate Talent Acquisition Team.
Disclaimer: MasTec and our Subsidiaries will never ask prospective employees for any form of payment or money transfer as part of job application or onboarding. We do not ask prospective employees for information about credit cards or personal passwords, and it does not require applicants to purchase equipment or software. Ensure that all recruiter email addresses end in @mastec.com or @talent.icims.com. If you suspect you are the target of a scam, we advise you to contact your local law enforcement agency and report fraud at https://reportfraud.ftc.gov/.
LI-Onsite
LI-TTM1
How to Get Visa Sponsorship as a Proposal Coordinator
Lead with deadline management experience
Proposal Coordinators live and die by RFP deadlines. Highlight specific examples where you managed competing timelines, coordinated contributors, or delivered documents on schedule. Concrete numbers, like turnaround times, strengthen your case considerably.
Clarify your OPT timeline upfront
Government contractors and professional services firms plan project staffing months ahead. Tell hiring managers your OPT start date and expiration early so they can evaluate fit without surprises. Transparency avoids late-stage offers falling through.
Target industries with high proposal volume
Federal contracting firms, consulting agencies, engineering companies, and healthcare organizations submit proposals constantly. These employers have dedicated proposal teams with recurring hiring needs, making them more familiar with OPT work authorization than smaller employers.
Demonstrate writing and editing precision
Proposal Coordinators are judged on document quality. Bring writing samples to interviews, even academic or internship work. Showing you can produce clean, structured, compliance-ready documents signals you can contribute immediately without extensive onboarding.
Understand the federal contracting lifecycle
Many Proposal Coordinator roles support government contract bids. Familiarity with RFP structure, FAR compliance basics, and proposal color reviews sets you apart. Even surface-level knowledge shows initiative and reduces the employer's training burden substantially.
Frame your degree as directly relevant
Business, communications, technical writing, and information systems degrees map cleanly to this role. Explicitly connect your coursework to proposal functions like data analysis, stakeholder coordination, or technical documentation when writing cover letters and answering recruiter questions.
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Get Access To All JobsFrequently Asked Questions
Can F-1 OPT students work as Proposal Coordinators in the United States?
Yes. Proposal Coordinator is a professional administrative and writing role that qualifies under standard OPT work authorization, provided the position is directly related to your field of study. Most relevant degrees, including business, communications, technical writing, and information systems, support this connection without difficulty. You'll need your EAD in hand before your start date.
Do Proposal Coordinator roles qualify for the STEM OPT extension?
It depends on your degree, not the job title. If you graduated with a degree in a STEM-designated field such as information systems, business analytics, or computer science, and your Proposal Coordinator role involves data analysis, technical writing, or systems coordination, you may qualify for a 24-month STEM OPT extension. Your DSO and employer must both confirm eligibility based on your specific situation.
Which employers sponsor OPT for Proposal Coordinator positions?
Federal contractors, management consulting firms, defense agencies, engineering and construction companies, and large healthcare organizations are the most consistent hirers for Proposal Coordinator roles. These industries submit high volumes of competitive bids and maintain dedicated proposal functions. Migrate Mate lists Proposal Coordinator positions from employers already open to OPT candidates, so you can filter out roles that won't work for your situation.
How should I explain OPT authorization to a hiring manager unfamiliar with it?
Keep it simple and factual. Tell them you hold an Employment Authorization Document that permits full-time work for a defined period, that no employer-side petition is required during OPT, and that you can begin immediately once the EAD is issued. Offering a one-page explainer from USCIS can help. Most Proposal Coordinator hiring managers care more about your availability and deliverables than the mechanics of your work authorization.
What should I include on my resume to stand out for Proposal Coordinator roles on OPT?
Prioritize experience with document management, deadline-driven project coordination, and cross-functional communication. Quantify contributions where possible, such as number of proposals supported or turnaround times achieved. Include any exposure to RFP processes, SharePoint, proposal software, or compliance review cycles. Clearly state your OPT authorization status and EAD expiration date so recruiters can assess fit without a follow-up call.
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