Paralegal Office Manager Jobs
Paralegal Office Manager jobs are open across law firms, corporate legal departments, and government agencies, from entry-level coordinator roles to senior office manager positions, with specializations in litigation support, legal operations, and compliance administration. See the openings below and apply to the ones that match your experience.
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Trevose, Pennsylvania | Full-time | Hybrid (3 days in office) | Non-Exemmpt
Looking to take your paralegal skills in-house? Active Day is seeking an exceptionally organized, proactive professional to work directly with our General Counsel and help run the administrative side of a busy, multistate legal and risk function. This is well-suited to a law-firm litigation paralegal or legal support professional who is excellent at managing competing deadlines, keeping complex matters moving, and anticipating what needs attention next.
You will have a meaningful mix of legal operations and claims coordination. You will help manage legal matter files, litigation tracking, outside counsel communication, and a contract repository, while coordinating insurance claims, incidents, and workers' compensation reporting. You will not be expected to independently provide legal advice, adjust claims, negotiate settlements, or make employment decisions.
What you will do
Legal operations & paralegal support
- Maintain accurate litigation, agency charge, demand, subpoena, and legal matter trackers; monitor deadlines, case status, next steps, and items for General Counsel attention.
- Coordinate with outside counsel on matter updates, document requests, meeting schedules, case calendars, and routine correspondence; help track legal spend and invoices.
- Organize and maintain secure electronic legal files, case chronologies, legal holds, and document collections for investigations, litigation, and diligence under attorney direction.
- Build and maintain a searchable contract repository, indexing executed agreements, amendments, key dates, renewal/termination notice periods, and responsible owners.
- Create or improve practical tools, checklists, calendars, and reporting processes that make the Legal function more organized and efficient.
- Coordinate intake of incidents, vehicle accidents, member-related events, and employee injuries; obtain missing documentation and quickly escalate serious matters.
- Report or facilitate insurance claims and notices to carriers, brokers, and third-party administrators (TPAs); track claim numbers, adjusters, open requests, updates, and resolution milestones.
- Coordinate workers' compensation first reports of injury and follow-up with P&C, field leaders, and TPAs; track return-to-work status without independently administering leave or accommodations.
- Maintain insurance records, certificates, exposure schedules, and renewal information; help assemble loss runs, claims reports, and operational dashboards.
- Identify overdue follow-ups, inconsistent information, and emerging issues, then bring them to the right internal owner for a decision.
- At least 2 years of experience in a law firm, in-house legal department, claims administration, or a comparable role with substantial responsibility for files, deadlines, and follow-through.
- Exceptional attention to detail, ownership, prioritization, and ability to independently manage many open items without losing track of anything.
- Professional, concise communication with attorneys, field leaders, carriers, adjusters, and other stakeholders; sound judgment about what requires escalation.
- Strong Excel, Outlook, and Word skills; comfort building organized trackers, maintaining digital files, and learning new systems.
- Discretion with sensitive legal, business, employee, and health-related information. Experience using AI-assisted productivity tools responsibly is helpful, but not required.
Litigation paralegal or legal assistant work (especially insurance defense, general liability, employment, or workers' compensation); docket and deadline management; coordination with outside counsel; claims reporting or insurance administration; and experience in multistate or healthcare organizations. A paralegal certificate or degree is welcome but is not mandatory if you have equivalent experience.
Why this role is different
You will work closely with Active Day's General Counsel, have broad visibility across legal and risk matters, and help build repeatable systems rather than simply process paperwork. The work is varied and deadline-driven. Strong candidates will be those who take initiative, follow through consistently, and enjoy bringing structure to complex work.
About Active Day. We provide personalized care to seniors and adults with disabilities through compassionate, engaging communities
Trevose, Pennsylvania | Full-time | Hybrid (3 days in office) | Non-Exemmpt
Looking to take your paralegal skills in-house? Active Day is seeking an exceptionally organized, proactive professional to work directly with our General Counsel and help run the administrative side of a busy, multistate legal and risk function. This is well-suited to a law-firm litigation paralegal or legal support professional who is excellent at managing competing deadlines, keeping complex matters moving, and anticipating what needs attention next.
You will have a meaningful mix of legal operations and claims coordination. You will help manage legal matter files, litigation tracking, outside counsel communication, and a contract repository, while coordinating insurance claims, incidents, and workers' compensation reporting. You will not be expected to independently provide legal advice, adjust claims, negotiate settlements, or make employment decisions.
What you will do
Legal operations & paralegal support
- Maintain accurate litigation, agency charge, demand, subpoena, and legal matter trackers; monitor deadlines, case status, next steps, and items for General Counsel attention.
- Coordinate with outside counsel on matter updates, document requests, meeting schedules, case calendars, and routine correspondence; help track legal spend and invoices.
- Organize and maintain secure electronic legal files, case chronologies, legal holds, and document collections for investigations, litigation, and diligence under attorney direction.
- Build and maintain a searchable contract repository, indexing executed agreements, amendments, key dates, renewal/termination notice periods, and responsible owners.
- Create or improve practical tools, checklists, calendars, and reporting processes that make the Legal function more organized and efficient.
- Coordinate intake of incidents, vehicle accidents, member-related events, and employee injuries; obtain missing documentation and quickly escalate serious matters.
- Report or facilitate insurance claims and notices to carriers, brokers, and third-party administrators (TPAs); track claim numbers, adjusters, open requests, updates, and resolution milestones.
- Coordinate workers' compensation first reports of injury and follow-up with P&C, field leaders, and TPAs; track return-to-work status without independently administering leave or accommodations.
- Maintain insurance records, certificates, exposure schedules, and renewal information; help assemble loss runs, claims reports, and operational dashboards.
- Identify overdue follow-ups, inconsistent information, and emerging issues, then bring them to the right internal owner for a decision.
- At least 2 years of experience in a law firm, in-house legal department, claims administration, or a comparable role with substantial responsibility for files, deadlines, and follow-through.
- Exceptional attention to detail, ownership, prioritization, and ability to independently manage many open items without losing track of anything.
- Professional, concise communication with attorneys, field leaders, carriers, adjusters, and other stakeholders; sound judgment about what requires escalation.
- Strong Excel, Outlook, and Word skills; comfort building organized trackers, maintaining digital files, and learning new systems.
- Discretion with sensitive legal, business, employee, and health-related information. Experience using AI-assisted productivity tools responsibly is helpful, but not required.
Litigation paralegal or legal assistant work (especially insurance defense, general liability, employment, or workers' compensation); docket and deadline management; coordination with outside counsel; claims reporting or insurance administration; and experience in multistate or healthcare organizations. A paralegal certificate or degree is welcome but is not mandatory if you have equivalent experience.
Why this role is different
You will work closely with Active Day's General Counsel, have broad visibility across legal and risk matters, and help build repeatable systems rather than simply process paperwork. The work is varied and deadline-driven. Strong candidates will be those who take initiative, follow through consistently, and enjoy bringing structure to complex work.
About Active Day. We provide personalized care to seniors and adults with disabilities through compassionate, engaging communities
Paralegal Office Manager Jobs by Experience Level
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Who's Hiring
What Employers Look For
The qualifications that appear most often in paralegal office manager jobs.
- 3-5 years of combined paralegal and office management or supervisory experience
- Proficiency in legal practice management software such as Clio, MyCase, or iManage
- Associate or bachelor's degree in paralegal studies, legal studies, or a related field
- Experience with legal billing, trust accounting, and accounts receivable processes
- Strong knowledge of court filing procedures, docketing systems, and deadline management
- Notary public certification or willingness to obtain one upon hire
Tips for Your Paralegal Office Manager Job Search
Tailor your resume to both roles
Paralegal office manager postings split between legal and administrative hiring managers. Your resume needs to show both case management experience and office operations skills side by side, not buried in separate sections where one reader will skim past the other.
Lead with your software proficiency
Legal practice management platforms like Clio, MyCase, and iManage appear in most job descriptions. Name the specific tools you've used in your resume headline and skills section, not just in bullet points, so your application clears automated screening immediately.
Apply early to roles that fit
Migrate Mate lists paralegal office manager openings from across the United States in one place, so you can find roles that match and apply directly to each listing.
Target firms by practice area fit
A paralegal office manager background in family law doesn't automatically transfer to a commercial litigation firm without explanation. When filtering openings, prioritize practice areas where you have direct case type experience, and name that alignment in your cover letter's first sentence.
Prepare for a skills demonstration interview
Many law firms ask candidates to walk through how they'd handle a billing dispute, a docketing backlog, or a staff scheduling conflict during the interview. Prepare two or three real examples from your work history that show both your legal knowledge and your management judgment in action.
Negotiate scope before you negotiate pay
Paralegal office manager roles vary widely in what they actually control, from supervising paralegals to managing vendor contracts and IT. Before the final offer conversation, confirm exactly which functions report to you, because that scope determines your leverage and your long-term growth in the position.
Paralegal Office Manager Jobs: Frequently Asked Questions
Which companies are hiring the most paralegal office managers?
The companies hiring the most paralegal office managers right now include FSA, State of Florida, and Weber Gallagher Simpson Stapleton Fires & Newby LLP, with the largest share of openings in Pennsylvania, Florida, and Michigan, based on current listings on Migrate Mate as of November 2026. Law firms with multiple practice groups and corporate legal departments with active compliance workloads tend to post the most consistently.
How many paralegal office manager jobs are remote?
About 38% of paralegal office manager openings are fully remote or hybrid as of November 2026, reflecting the hands-on nature of managing staff and physical office operations. Legal operations roles and compliance-focused positions within corporate legal teams tend to offer the most remote flexibility compared to traditional law firm roles.
How do you become a paralegal office manager?
Start by building a foundation in paralegal work, typically through a paralegal certificate or degree program, then gain hands-on case management experience in a law firm or corporate legal department. From there, move into roles with supervisory or administrative responsibility, such as lead paralegal or legal administrator, so you can demonstrate both legal knowledge and team management before applying to paralegal office manager positions.
Can you get hired as a paralegal office manager with little experience?
Some smaller law firms hire candidates with strong paralegal experience who have informally managed workflows, onboarded staff, or handled vendor relationships, even without a formal management title. Framing those contributions clearly on your resume and targeting firms that are growing or replacing a retiring office manager gives you the best opening when your direct experience is limited.
What does the paralegal office manager interview process look like?
Most employers run an initial phone screen focused on your legal background and software experience, followed by an in-person or video interview with both a hiring manager and a senior attorney. A second round often includes a practical scenario, such as resolving a scheduling conflict or explaining how you'd handle a billing discrepancy, to assess how you balance legal operations judgment with people management skills.
Where can I find and apply to paralegal office manager jobs?
You can find and apply to paralegal office manager jobs on Migrate Mate, which lists current openings from across the United States in one place. Search for roles that match your practice area background and experience level, then apply directly to each listing that fits.
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