Procurement Assistant Jobs in New Jersey

Location: Branchburg, NJ
Category: Office Support Staff
Job Type: Full-time
Posted On: Thu Jun 18 2026

Job Description:

Raritan Valley Community College (RVCC) has an anticipated opening for an Administrative Assistant for Workforce Development. Under the broad supervision of the Executive Director of Workforce Development, the Administrative Assistant provides administrative support to the Workforce Development department. Specifically, the incumbent will provide customer centric, clerical work effort to support the Advanced Manufacturing, Automotive, Customized Training and Professional Development programs and related activities.

Essential Duties:

• Prepare, schedule, manage and maintain ongoing departmental roster for credential and professional development classes, special programs and related instruction.

• Provide administrative assistance and facilitate communication, in collaboration with Program Coordinators, to support the success of the Employer Advisory Boards.

• Provide calendar and scheduling support to the Executive Director as needed.

• Responsible for contract processing and billing support for specialized grants and projects, specifically NJBIA and Customized Training Grants.

• Provides clerical support associated with daily activities of the Workforce Development Department such as filing, office correspondence and office mailings.

• Prioritizes and addresses customer service needs of visitors to workforce development department.

• Supports the account payable and receivable functions of the Workforce Development Department.

• Coordinates billings and collections in accordance with internal policies and procedures.

• Execute data entry and oversight related to departmental functions of scheduling, contracting, billing and reporting.

• Support departmental special projects, outreach and initiatives as needed.

• Other duties as assigned in the course of execution of departmental business.

Job Requirements:

• Associates degree required.

• Minimum of 3 years working in administrative role in office environment.

• Demonstrated proficiency in the use of Microsoft Office applications (Word, Excel, PowerPoint, Outlook) required.

• Applicant must exhibit careful attention to detail and display mature judgment. Effective written and verbal communication skills are required.

• Commitment to exemplary customer service required.

Preferred Qualifications:

• Bachelor's degree in business management, administration, education or public administration, preferred.

• Experience in contracting, scheduling and accounts receivable, preferred.

• Familiarization with data management systems, specifically Banner Enrollment Management System, preferred.