Program Scheduler Jobs
Program Scheduler jobs are open from entry-level to senior across defense, aerospace, construction, and IT, with specializations in integrated master scheduling, earned value management, and production scheduling. Scan the live roles below and apply to whichever ones fit.
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Showing 5 of 124+ Program Scheduler jobs
All duties and responsibilities are to be performed in accordance with VITAS Healthcare Corporation’s policies, procedures, guidelines, contractual commitments and governmental regulations.
- Process new referrals in the manor best fitting the needs of the referral source and in alignment with pending management and intake processes.
- Offers and/or confirms a same day appointment and/or the appointment time that is as close as possible based on the request of the patient and/or referral source to ensure a timely admission.
- Participates in morning check in meetings and activities as assigned, to review staffing/scheduling needs for the day.
- Collaborate with Director of Admissions to ensure adequate, available resources are present in the admission scheduling tool throughout the work week.
- Provides a concierge level of customer service in every interaction.
- Cisco Phone System – must be logged in and “on ready” throughout the work shift, taking inbound calls whenever necessary.
- Strong, professional communication and collaboration with Program Admissions, Care Connection Center Intake, and Sales teams for timely dispatching of all Admission visit resources.
- Quality – Calls (audio/video) are recorded, monitored, and reviewed for training, quality and performance feedback and recognition purposes.
- Supports Admissions team to exceed program goals.
- Establishes a rapport and maintains an effective relationship with all internal and external customers.
- Enters accurate information to support data integrity in computer applications.
- Responds accurately to all questions received regarding services provided.
- Escalates matters to Director of Admissions or Admissions clinical staff when assistance or clarification is needed.
- Participates in ongoing training and development based on the changing healthcare environment.
- Notifies Admissions / Sales Staff of all scheduled appointments per standards.
- Utilizes Scheduling tools to effectively facilitate the scheduling/updating of appointments.
- Performs related duties as required. This position description in no way states or implies that these are the only duties to be performed by the employee occupying this position. Employees will be required to perform any other job-related duties assigned by their supervisor or management.
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required.
Experience
Required:
- Two or more years related experience in medical terminology and/or in an administrative, business office, or call center environment.
- Ability to attain goals in a fast-paced, dynamic environment.
- Ability to exercise considerable judgment and discretion in establishing and maintaining strong partnering relationships with internal and external callers.
- Superior ability to effectively communicate at all levels of the customer interaction to include both verbally and in writing to provide a concierge level of service.
- Working knowledge of computers, internet access, and the ability to navigate within an automated systems and a variety of software packages, and type minimum 45 wpm.
- Prior experience in working collaboratively with other functional leaders to drive action plans.
- Must be highly organized and able to manage multiple responsibilities and work on various assignments simultaneously.
- Model positive behaviors that are focused on supporting: integrity, valuing diversity, innovation, building relationships, customer focus and teamwork.
- Ability to communicate tactfully with department heads, managers, coworkers and vendors to resolve problems and negotiate resolutions.
Education:
Required:
Completion of high school or basic education equivalency required
Preferred:
Bilingual in Spanish/English a plus
Medical or business office education or training desired
Certification & Licensure:
None
Reasonable accommodations:
Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of the job
- EOE/AA M/F/D/V
VITAS® Healthcare is the nation’s leading provider of end-of-life care, and has the resources and expertise to support your personal and professional growth. As a member of the VITAS team, you’ll find fulfillment working for a people-focused organization dedicated to making a difference in the lives of others. You will be more than just an employee: You will be counted on as an expert in your field, and as a valued team member whose efforts are respected and vital to our hospice mission.
All VITAS employees commit to fulfilling their duties and responsibilities with the highest regard for professionalism, collaboration and teamwork, and an eye focused constantly on growth and improvement. We serve with commitment and compassion, and position ourselves for the future by embracing, innovating, and leading change. If you are that person, make your voice heard—find your purpose at VITAS today.
Benefits Include:
- Competitive compensation
- Health, dental, vision, life and disability insurance
- Pre-tax healthcare and dependent care flexible spending accounts
- Life insurance
- 401(k) plan with numerous investment options and generous company match
- Cancer and/or critical illness benefit
- Tuition Reimbursement
- Paid Time Off
- Employee Assistance Program
- Legal Insurance
- Roadside Assistance
- Affinity Program
Many of our positions offer the opportunity to work day or night shifts, weekdays or weekends.
Choose a Career with VITAS
All duties and responsibilities are to be performed in accordance with VITAS Healthcare Corporation’s policies, procedures, guidelines, contractual commitments and governmental regulations.
- Process new referrals in the manor best fitting the needs of the referral source and in alignment with pending management and intake processes.
- Offers and/or confirms a same day appointment and/or the appointment time that is as close as possible based on the request of the patient and/or referral source to ensure a timely admission.
- Participates in morning check in meetings and activities as assigned, to review staffing/scheduling needs for the day.
- Collaborate with Director of Admissions to ensure adequate, available resources are present in the admission scheduling tool throughout the work week.
- Provides a concierge level of customer service in every interaction.
- Cisco Phone System – must be logged in and “on ready” throughout the work shift, taking inbound calls whenever necessary.
- Strong, professional communication and collaboration with Program Admissions, Care Connection Center Intake, and Sales teams for timely dispatching of all Admission visit resources.
- Quality – Calls (audio/video) are recorded, monitored, and reviewed for training, quality and performance feedback and recognition purposes.
- Supports Admissions team to exceed program goals.
- Establishes a rapport and maintains an effective relationship with all internal and external customers.
- Enters accurate information to support data integrity in computer applications.
- Responds accurately to all questions received regarding services provided.
- Escalates matters to Director of Admissions or Admissions clinical staff when assistance or clarification is needed.
- Participates in ongoing training and development based on the changing healthcare environment.
- Notifies Admissions / Sales Staff of all scheduled appointments per standards.
- Utilizes Scheduling tools to effectively facilitate the scheduling/updating of appointments.
- Performs related duties as required. This position description in no way states or implies that these are the only duties to be performed by the employee occupying this position. Employees will be required to perform any other job-related duties assigned by their supervisor or management.
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required.
Experience
Required:
- Two or more years related experience in medical terminology and/or in an administrative, business office, or call center environment.
- Ability to attain goals in a fast-paced, dynamic environment.
- Ability to exercise considerable judgment and discretion in establishing and maintaining strong partnering relationships with internal and external callers.
- Superior ability to effectively communicate at all levels of the customer interaction to include both verbally and in writing to provide a concierge level of service.
- Working knowledge of computers, internet access, and the ability to navigate within an automated systems and a variety of software packages, and type minimum 45 wpm.
- Prior experience in working collaboratively with other functional leaders to drive action plans.
- Must be highly organized and able to manage multiple responsibilities and work on various assignments simultaneously.
- Model positive behaviors that are focused on supporting: integrity, valuing diversity, innovation, building relationships, customer focus and teamwork.
- Ability to communicate tactfully with department heads, managers, coworkers and vendors to resolve problems and negotiate resolutions.
Education:
Required:
Completion of high school or basic education equivalency required
Preferred:
Bilingual in Spanish/English a plus
Medical or business office education or training desired
Certification & Licensure:
None
Reasonable accommodations:
Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of the job
- EOE/AA M/F/D/V
VITAS® Healthcare is the nation’s leading provider of end-of-life care, and has the resources and expertise to support your personal and professional growth. As a member of the VITAS team, you’ll find fulfillment working for a people-focused organization dedicated to making a difference in the lives of others. You will be more than just an employee: You will be counted on as an expert in your field, and as a valued team member whose efforts are respected and vital to our hospice mission.
All VITAS employees commit to fulfilling their duties and responsibilities with the highest regard for professionalism, collaboration and teamwork, and an eye focused constantly on growth and improvement. We serve with commitment and compassion, and position ourselves for the future by embracing, innovating, and leading change. If you are that person, make your voice heard—find your purpose at VITAS today.
Benefits Include:
- Competitive compensation
- Health, dental, vision, life and disability insurance
- Pre-tax healthcare and dependent care flexible spending accounts
- Life insurance
- 401(k) plan with numerous investment options and generous company match
- Cancer and/or critical illness benefit
- Tuition Reimbursement
- Paid Time Off
- Employee Assistance Program
- Legal Insurance
- Roadside Assistance
- Affinity Program
Many of our positions offer the opportunity to work day or night shifts, weekdays or weekends.
Choose a Career with VITAS
See All 124+ Program Scheduler Jobs
Find roles that match your experience and apply in just a few clicks.
Find Program Scheduler JobsProgram Scheduler Job Market
Who's Hiring
- Turner & Townsend Pty Limited15
- ClearPlan Consulting14C
- L3Harris13
- VITAS Healthcare8
- Textron Systems5
Top Industries Hiring
- Healthcare & Medical Services
- Consulting & Professional Services
What Employers Look For
The qualifications that appear most often in program scheduler jobs.
- Proficiency in Primavera P6 or Microsoft Project for schedule development and maintenance
- Experience building and maintaining Integrated Master Schedules across multi-disciplinary programs
- Familiarity with Earned Value Management systems and schedule variance analysis
- Bachelor's degree in engineering, project management, business, or a related field
- Active or adjudicable security clearance, particularly for defense and aerospace roles
- Knowledge of DCMA 14-Point Schedule Assessment or similar schedule health metrics
Tips for Your Program Scheduler Job Search
Tailor your resume to scheduling tools
Employers expect fluency in Primavera P6, Microsoft Project, or similar tools. Name the exact software you have used and pair each tool with a concrete outcome, such as a compressed milestone timeline or a schedule variance you caught and corrected.
Quantify schedule performance on your resume
Avoid vague claims like 'managed project schedules.' Instead, state the number of work packages, the program duration, or the schedule accuracy you maintained. Hiring managers in this field read resumes looking for evidence of real schedule control, not task descriptions.
Apply early to roles that fit
Migrate Mate lists program scheduler openings from across the United States in one place, so you can find roles that match and apply directly to each listing.
Filter by contract type when targeting openings
Many program scheduler roles are on cost-plus or firm-fixed-price government contracts, and each type rewards different scheduling disciplines. When you target openings, look for the contract type in the job description to anticipate what the employer actually needs day to day.
Prepare a walk-through of a real schedule you built
Interviewers for this role almost always ask you to describe a schedule you created, maintained, or recovered. Prepare a two-minute narrative covering the program structure, the tool you used, the biggest variance you surfaced, and how you communicated it to leadership.
Negotiate around clearance level, not just title
If you hold an active security clearance, factor that into how you frame your offer conversation. Defense and aerospace employers price clearance holders differently from non-cleared candidates, and your clearance level often matters more than your job title for setting starting compensation.
Program Scheduler Jobs: Frequently Asked Questions
Which companies are hiring the most program schedulers?
The most active employers for program schedulers right now are Turner & Townsend Pty Limited, ClearPlan Consulting, and L3Harris, and the most openings are in Massachusetts, Texas, and Florida, based on current listings on Migrate Mate as of November 2026. Defense contractors and aerospace primes tend to drive the highest sustained demand for this role.
How many program scheduler jobs are remote?
About 59% of program scheduler openings are fully remote or hybrid as of November 2026, though the share varies significantly by industry. Roles tied to classified programs or on-site construction projects are most likely to require in-person presence, while IT program schedulers and those supporting unclassified commercial contracts tend to have the most remote flexibility.
How do you become a program scheduler?
Start by building proficiency in scheduling software such as Primavera P6 or Microsoft Project, then pursue a project management or scheduling certification to formalize that knowledge. Gain hands-on experience through project coordinator or project control roles where you can maintain a live schedule. Learning Earned Value Management concepts early will make you competitive for defense and government program roles, which represent a large share of the job market.
Can I get a program scheduler job with little or no experience?
Yes, entry-level program scheduler roles exist, particularly at large defense primes and government contractors that run formal development programs. Employers hiring at this level typically look for demonstrated software proficiency, a relevant degree, and coursework or self-study in scheduling methodologies. Completing a free or low-cost Primavera P6 course and earning a Planning and Scheduling Professional credential from the Association for Project Management can offset limited work history.
What does the program scheduler interview process look like?
Most program scheduler interviews include an initial phone screen with a recruiter, followed by a technical interview where a lead scheduler or program controls manager asks you to walk through a schedule you have built or maintained. Expect questions about how you handle schedule variances, how you communicate delays to stakeholders, and which scheduling tools you have used in production. Some employers add a short practical exercise where you analyze a sample schedule for logic errors or critical path issues.
Where can I find and apply to program scheduler jobs?
You can find and apply to program scheduler jobs on Migrate Mate, which lists current openings from across the United States. Search the listings to find roles that match your experience level, industry, and location preference, then apply directly to each one that fits.
See All 124+ Program Scheduler Jobs
Find roles that match your experience and apply in just a few clicks.
Find Program Scheduler Jobs