Project Management Coordinator Jobs in North Carolina

Business Services Coordinator

Working Title Project Management Coordinator

Competency Level Journey

Home Department Facilities Administration - 35240

Primary Purpose of Organizational Unit

The Office of Facilities delivers the full range of services required to maintain the university’s facilities and infrastructure. Its mission is to preserve the Georgian architectural character of the core campus while ensuring the effective stewardship of all university properties. The office oversees operations through several departments: Historically Underutilized Businesses (HUB), Project Management, Architectural & Construction Services, Physical Plant, Utilities & Engineering, and Facilities Administration. Governance is provided by the UNCW Vice Chancellor for Business Affairs, the Chancellor, and the Board of Trustees, in compliance with the policies and regulations of the University of North Carolina System and the State of North Carolina.

College Facilities - 35200 College

University Information

The University of North Carolina Wilmington, the state’s coastal university, is dedicated to the integration of teaching, mentoring, research and service. Widely acknowledged for its world-class faculty and staff and continuously recognized at a national level for scholarly excellence and affordability, UNCW offers a powerful academic experience that stimulates creative inquiry and critical thinking.

A public institution with nearly 18,000 students, UNCW offers a full range of baccalaureate- and graduate-level programs, as well as doctoral degrees in educational leadership, marine biology, nursing practice and psychology; and many distance learning options, including clinical research, an accelerated RN-to-BSN program, an Executive M.B.A. program structured for working professionals, and the nation’s only bachelor’s degree program focused on coastal engineering.

The university’s efforts to advance research and scholarly activities have earned UNCW the elevated designation of “Doctoral Universities: High Research Activity” institution (R2 University) by the Carnegie Classification of Institutions of Higher Education.

UNCW has been part of the University of North Carolina System since 1969.

Location of Workplace Main UNCW Campus

Brief Summary of Work for this Position

The Project Management Coordinator provides advanced administrative and operational support to the Project Management (PM) and Architectural & Construction Services (ACS) departments for both informal and formal capital projects. This position is responsible for coordinating purchase requisitions, design and construction contracts, and procurement activities, requiring regular interaction with Accounts Payable, Purchasing, the Controller’s Office, and other university departments.

Working closely with the Assistant Vice Chancellor for Facilities (Asst. VCF), and PM/ACS teams, this role assists with project initiation, planning, contracting, bidding, awards, construction oversight, and project closeout. The coordinator ensures proper financial tracking, fund encumbrance, and compliance with university and state policies. Strong communication, organizational skills, and attention to detail are critical, as the role involves policy adherence, budget review, and documentation oversight. Key systems used in this position include:

1. AiM – Asset and Project Management system for work control, billing, and capital project tracking.
2. uShop – Platform for requisitions, purchase orders, and invoice processing.
3. Banner – Financial system for encumbrances, funding adjustments, and project liquidations.
4. Interscope – Repository for projects over $100,000, used for State Construction Office (SCO) and System Office (SO) review and approvals.

Responsibilities include:

Communication:

- Serve as a liaison with project leaders, departmental business officers, vendors, accounts payable staff, project managers, and Facilities directors.

Project Administration:

- Ensure compliance with auditing standards when creating and managing projects in AiM and Banner, following departmental, university, and state-level capital project procedures.
- Manage requisitions and invoice processing through uShop.
- Collaborate with Project Managers to monitor project progress and maintain accurate financial records in Banner and AiM.
- Reconcile financial documents to verify project completion and facilitate closeout processes in AiM, Banner, uShop, and Interscope for director approval.
- Identify and report discrepancies, errors, or anomalies, recommending corrective actions and process improvements.
- Stay current on evolving state requirements for HUB participation and communicate updates to project teams.
- Review all projects exceeding $30,000 for HUB participation and ensure accurate reporting to the SCO.
- Verify affidavits submitted by Project Managers and vendors for SCO compliance and accuracy.
- Monitor and track projects in Interscope in accordance with SO and SCO requirements.
- Generate SCO IDs for electrical projects requiring state inspection (primarily informal capital projects).
- Collect and input project data for SO/SCO review.
- Prepare reports for the Assistant VCF and ACS/PM directors to support year-end documentation and closeouts.
- Partner with the Facilities Business Officer to compile and analyze financial data for budget forecasting and planning.

Supervision:

- Provide leadership to 1 student worker.
- Assign work, provide direction, training and coaching as needed.
- Interview, hire, approve time sheet.
- Conduct annual review process.

This position has been designated as mandatory personnel for the University and may be required to report to work during adverse weather conditions even though the University may be operating on an alternate schedule. This position may assist in the removal of snow, ice or debris.

Minimum Education and Experience Requirements

Bachelor’s degree in business administration or a related discipline; or an equivalent combination of training and experience. All degrees must be received from appropriately accredited institutions.

Preferred education, professional skills and experience

- Experience in business or office setting.
- Familiarity with AiM, uShop and Banner Finance preferred.
- Above average technological skills preferred.

FTE 1.0 FTE (40 hours per week)

Months Per Year 12 Months

Work Days Monday - Friday

Work Hours 8:00 am - 5:00 pm

Type of Position Permanent

Position Number 1717

Job Posting Date 06/22/2026

Posting Close Date 07/06/2026

Number of Openings Single Incumbent

Special Notes to Applicants

PLEASE NOTE: This posting will close at 11:59PM (Eastern time) on the posted closing date. To receive full consideration, please be sure you have fully completed the entire application, including the ‘Work History’ section before you apply for this position. Applications must be submitted through the online application system to be considered.

This position is being recruited at the Journey level. If no applicants apply who meet the required competency and training & experience requirements, then management may consider other applicants. Salary would be determined based on competencies, equity, budget, and market considerations.

EEO Statement

UNCW does not discriminate against any employee or applicant for employment because of his or her race, sex (such as gender, gender identity, marital status, childbirth, and pregnancy), age, color, national origin (including ethnicity), religion, disability, sexual orientation, political affiliation, veteran status, military service member status, genetic information, or relationship to other university constituents – except where sex, age, or ability represent bona fide educational or occupational qualifications or where marital status is a statutorily established eligibility criterion for State funded employee benefit programs.

Eligibility for Employment

Final candidates are subject to criminal & sex offender background checks. Some vacancies also require credit or motor vehicle checks. UNC Wilmington participates in E-Verify. Federal law requires all employers to verify the identity and employment eligibility of all persons hired to work in the United States.

Applicant Documents

Required Documents

- Resume
- Cover Letter

Optional Documents