Project Management Coordinator Jobs in West Virginia

INTRODUCTION

The Amherst Group of companies comprise of leading real estate investment and advisory firms with a mission to transform the way real estate is owned, financed and managed. Amherst leverages its proprietary data, analytics, technology, and decades of experience to seek solutions for a fragmented, slow-to-evolve real estate ecosystem and to materially improve the experience for residents, buyers, sellers, communities, and investors. Today Amherst has over 1000 employees and $14.1 billion in assets under management.

Over the past decade, Amherst has scaled its platform to become one of the largest operators of single-family assets and has acquired, renovated, and leased more than 46,000 homes across 32 markets in the U.S. The firm delivers customized, stabilized cash-flowing portfolios of assets to its investors, wrapped in all the ongoing services required to manage, own, and finance the asset including property management, portfolio management, and a full capital markets team. In addition to its single-family rental platform, Amherst’s debt business pursues two distinct credit strategies in mortgage-backed securities and commercial real estate lending. Over its 25-year history, Amherst has developed a deep bench of research and technology talent, and leverages data and analytics at every stage in the asset lifecycle to improve operations and preserve long-term value for our investors and the more than 188,000 residents the firm has served.

ROLE AND RESPONSIBILITIES

The intern will support the review and follow-up process for Termination and Release documentation related to property funding records in Salesforce. The project focuses on verifying whether the Fully Executed Termination and Release (FETR) has been received, ensuring Salesforce records are accurate, and coordinating follow-up communication with title companies to support the release or return of earnest money deposits.

Key Objectives:

• Verify the accuracy and completeness of Salesforce funding records by reviewing property documentation and confirming the presence of Fully Executed Termination and Release (FETR) forms: The intern will be responsible for pulling up property records in Salesforce and reviewing the documents section to locate the FETR. If the FETR is not available, the intern will update Salesforce by unchecking the “Termination Release Received” box, sending a follow-up email requesting the signed termination from the seller, and adding a note to the funding record comments documenting the follow-up.
• Support the timely recovery of earnest money deposits (EMD): Once the FETR is located, the intern will identify the most recent email sent to the title company, Listing Agent, and Closings team where the document was circulated. The intern will reply to all, add Dotalee Manns at dmanns@amherst.com to the CC line, attach the FETR and buyer wiring instructions, and request that the title company proceed with wiring the funds or provide wire confirmation if funds have already been returned. The intern will also update the funding record comments to reflect the completed follow-up, including that the title was contacted to release the EMD, the FETR and wiring instructions were supplied, and Dotalee Manns was copied.

Deliverables:

• By the end of the internship, the intern is expected to have reviewed assigned Salesforce property records for FETR documentation, corrected records where the FETR was not actually received, and completed appropriate follow-up communications with title companies. The intern should also ensure funding record comments are consistently updated with clear documentation of each action taken.
• Expected outcomes include improved Salesforce data accuracy, better tracking of missing or completed Termination and Release documentation, timely follow-up on outstanding seller signed terminations, and stronger support for the release or return of earnest money deposits.

BASIC QUALIFICATIONS

Required Qualifications

• Academic Background: Candidates should be currently enrolled in a university undergraduate program, preferably pursuing a degree in Business Administration, Management, Finance, Supply Chain Management, Operations, or a related field. Candidates should have completed at least their first year of university studies and demonstrate an interest in business operations, procurement, or real estate processes.

• Behavioral or Technical Skills:

• Previous experience in a back-office or administrative support environment is preferred
• Strong organizational skills with exceptional attention to detail and the ability to manage multiple tasks effectively
• Results-oriented with the ability to follow established processes and meet deadlines

• Ability to work independently while maintaining accuracy and consistency in documentation and recordkeeping

• Language Level: Excellent written and reading proficiency in English, with the ability to understand business documents and communicate professionally via email.

OUR BENEFITS

Our full-time employee benefits include:

• A competitive and comprehensive benefits package.